Bilingual Accounting Specialist (Mandarin/English)

ADP, Inc.; Phoenix (AZ); On-site; USD 91,693,000 - 103,155,000; Full time

Job summary

MornstAir is seeking an Accounting Specialist to support daily accounting and payroll operations in Phoenix, AZ. You will process payroll, review timesheets, and assist with accounts payable and receivable across multiple projects.

This role requires bilingual English-Mandarin proficiency, strong attention to detail, and experience with Excel and payroll software. Prior exposure to certified payroll and construction industry reporting is a plus.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 2+ years of hands-on experience in accounting or payroll.
• Fluency in Mandarin and English, both written and spoken.
• Strong attention to detail and accuracy when handling financial and payroll information.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Excel and payroll software.

Responsibilities

• Process biweekly payroll for internal divisions and weekly payroll for projects with prevailing wage requirements.
• Review employee timesheets, follow up on discrepancies, and enter accurate payroll data.
• Process compensation changes, payroll adjustments, and expense reimbursements.
• Respond to employee payroll questions and help resolve discrepancies.
• Support improvements to payroll workflows and annual tax-return preparation.
• Prepare and submit weekly certified payroll reports under the Davis-Bacon Act.
• Upload and verify reports in PointsNorth.
• Review wage rates, job classifications, and payroll records for compliance.
• Support quarterly payroll audits, including timesheet accuracy and employee classification reviews.
• Stay informed about payroll requirements and maintain audit-ready records.
• Coordinate monthly reporting for OCIP and maintain supporting documentation.
• Maintain accurate employee information for insurance reporting and audits.
• Process vendor invoices (excluding equipment rental and subcontractor invoices).
• Collect, review, and organize receipts for monthly general ledger.
• Conduct company credit checks and maintain credit reports.
• Prepare invoices for engineering projects.
• Assist with accounting reports, audits, and special projects.

Skills

Payroll management

Attention to detail

Time management

Excel

Education

Bachelor's degree (Accounting, Finance, Business Admin, or related)

Tools

Microsoft Excel

Payroll software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Phoenix, AZ, US

Salary Range: $32.00 To $36.00 Hourly

Position Summary

MornstAir is seeking an Accounting Specialist to support daily accounting and payroll operations across our teams and projects. This role is responsible for processing payroll, reviewing timesheets, preparing certified payroll reports, and supporting accounts payable and receivable.

The Accounting Specialist works closely with internal teams and external partners to maintain accurate records, resolve discrepancies, and meet reporting deadlines. This is an opportunity to apply your accounting and payroll experience in a construction and engineering environment.

Key Responsibilities

Payroll & Timesheet Management

• Process biweekly payroll for internal divisions and project teams, along with weekly payroll for projects subject to prevailing wage requirements.
• Review employee timesheets, follow up on discrepancies, and enter accurate payroll data.
• Process compensation changes, payroll adjustments, and expense reimbursements.
• Respond to employee payroll questions and help resolve discrepancies.
• Support improvements to payroll workflows and annual tax-return preparation.

Certified Payroll & Compliance

• Prepare and submit weekly certified payroll reports required under the Davis-Bacon Act.
• Upload and verify reports in PointsNorth, our certified payroll reporting platform.
• Review wage rates, job classifications, and payroll records for compliance.
• Support quarterly payroll audits, including timesheet accuracy, overtime, and employee classification reviews.
• Stay informed about relevant payroll requirements and maintain organized, audit-ready records.

Insurance Program Reporting

• Coordinate monthly reporting for the Owner Controlled Insurance Program (OCIP), a project-based insurance program.
• Maintain accurate employee information and supporting documentation for insurance reporting and audits.

Accounting Support

• Process vendor invoices, excluding equipment rental and subcontractor invoices.
• Collect, review, and organize receipts supporting monthly general ledger records.
• Conduct company credit checks and maintain credit reports.
• Prepare and manage invoices for engineering projects.
• Assist with accounting reports, audits, and special projects as assigned.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 2+ years of hands-on experience in accounting or payroll.
• Fluency in Mandarin and English, both written and spoken.
• Strong attention to detail and accuracy when handling financial and payroll information.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Excel and payroll software.

Preferred Qualifications

• 3-5 years of accounting or payroll experience, particularly with certified payroll.
• Knowledge of the Davis-Bacon Act, prevailing wage requirements, and payroll compliance.
• Experience with PointsNorth or a similar certified payroll reporting platform.
• Familiarity with Owner Controlled Insurance Program (OCIP) reporting and related payroll records.