Bid Coordinator

Ambiententerprises; Warrendale (Allegheny County); On-site; USD 30,000 - 36,000; Full time

Job summary

Air-Flow Technologies, Inc. is seeking a Bid Coordinator to support outside sales by guiding bids from initial opportunity through submission.

The role requires attention to detail, strong customer service, and solid organization in a fast-paced environment. You will interface with sales, customers, and vendors, coordinate with the team to prepare complete bids on time, and manage bid documents using Microsoft Office and enterprise systems.

Qualifications

• Proficiency in Microsoft Word, Excel & Outlook.
• Ability to read mechanical drawings and specifications.
• Understanding HVAC terminology.
• Navigating bid sites and downloading documents.
• Experience with Enterprise software systems.
• Bachelor’s degree or higher preferred.
• 1+ years’ experience in Mechanical Contracting or related.

Responsibilities

• Compile a list of bidding opportunities using contractors’ requests, construction websites, and plan rooms.
• Review plans and specifications issued by architects and engineers to determine whether there is an opportunity to bid.
• Communicate with contractors for clarifications of bidding documents when needed.
• Coordinate with sales team to ensure that bids are prepared and sent to the appropriate contractors.
• Make sure all bids are sent out on time and with completeness.
• Coordinate with other various reps of the company’s product lines if necessary.
• Enter project information into the company’s tracking system and update information to ensure it is current.
• Receive, organize and review bid documents.
• Support estimators ensuring up to date plans, specifications, and addenda are received.
• Complete miscellaneous tasks requested by manager.

Skills

MS Office Suite

HVAC terminology

Mechanical drawings

Site/document downloads

Enterprise software

Education

Bachelor's degree

Job description

About Us

Air-Flow Technologies, Inc. assists building owners, architects, mechanical engineers, andcontractors in the design, application, and installation of technologically advanced mechanicalequipment and energy-efficient HVAC system solutions. Combining our expertise in energy-efficient HVAC system design and green building methods, we can offer cost-effective solutions that provide both a low environmental impact and a high return on investment for our customers. We are dedicated to providing every customer with an exceptional experience through a commitment to providing solutions designed to meet your specific needs in a way that is accurate, timely, and reliable.

Role

Bid Coordinator

This role supports the Outside Sales Personnel by facilitating initial steps in the bidding process and maintaining contact with the bid until it is submitted. Must be detailed and customer service oriented and have excellent organizational skills. Position requires correspondence with sales team and with customers & vendors. Must be strong in Microsoft applications and be able to work well with others in a fast-paced & high-volume environment.

Responsibilities

• Compile a list of bidding opportunities using contractors’ requests, construction websites, and plan rooms.
• Review plans and specifications issued by architects and engineers to determine whether there is an opportunity to bid.
• Communicate with contractors for clarifications of bidding documents when needed.
• Coordinate with sales team to ensure that bids are prepared and sent to the appropriate contractors.
• Make sure all bids are sent out on time and with completeness.
• Coordinate with other various reps of the company’s product lines if necessary.
• Enter project information into the company’s tracking system and update information to ensure it is current.
• Receive, organize and review bid documents.
• Support estimators ensuring up to date plans, specifications, and addenda are received.
• Complete miscellaneous tasks requested by manager.

Requirements

• Proficiency in the use of Microsoft Word, Excel & Outlook.
• Understanding of how to read mechanical drawings and specifications.
• Understanding of terminology in the HVAC industry.
• Navigating sites/document download websites.
• Electronic/hard copy filing.
• Understanding the use of Enterprise software.
• Bachelor’s degree or higher preferred.
• 1+ years’ experience in Mechanical Contracting or related

Compensation

$22-$26/hour with flexibility based on experience and skills

Air-Flow Technologies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.