Benefits Specialist

Aston Carter; Seattle (WA); Remote; USD 34,000 - 41,000; Full time

Job summary

Aston Carter is seeking a Benefits Specialist to support American partners with benefits administration, plan analysis, and data-driven insights. The role emphasizes accuracy, regulatory awareness, and collaboration across teams.

The position is fully remote with a fast-paced environment, requiring 3-5 years of related experience, strong Excel/Smartsheets skills, and meticulous attention to detail. You will work closely with the Fidelity network and internal stakeholders to ensure timely payroll

Qualifications

• 3-5 years of relevant experience preferred.
• Proficiency with payroll and benefits administration and data analysis.
• Experience with 401(k) plans is a plus.

Responsibilities

• Manage all financial benefits for US partners.
• Support the 401K plan for over 200,000 eligible partners.
• Perform weekly tasks: Payroll runs on Monday, reconciling payroll and funding on Tuesday, and funding on Wednesday.
• Ensure accuracy in 401k plans, identifying risks and red flags.
• Respond to partner inquiries regarding their benefits.
• Analyze large data sets with heavy data columns/rows.
• Interact with Fidelity, Partner Contact Center, and other entities for escalations or flagged items.

Skills

Payroll administration

Data analysis

Process improvement

Attention to detail

Communication skills

Deadline compliance

Vlookup proficiency

Tools

Microsoft Office Suite

Smartsheets

Excel

Job description

Job Title: Benefits Specialist

Job Description

This role involves analyzing and administering benefit and time-off plans, providing case management to partners, managers, and third parties. You will ensure adherence to plan terms and communicate information about plans to partners. Additionally, you will engage in employee benefits administration, plan design and analysis, and project management. The role requires technical knowledge of state, federal, and provincial benefit laws and regulations, with 3-5 years of relevant experience preferred.

Responsibilities

• Manage all financial benefits for US partners.
• Support the 401K plan for over 200,000 eligible partners.
• Perform weekly tasks as follows: Payroll runs on Monday, reconciling payroll and submitting funding on Tuesday, and funding on Wednesday.
• Ensure accuracy in 401k plans, identifying risks and red flags.
• Respond to partner inquiries regarding their benefits.
• Analyze large data sets with over 1,000 columns or rows.
• Interact with Fidelity (bank), Partner Contact Center, and other entities for escalations or flagged items.

Essential Skills

• Proficiency in payroll and benefits administration.
• Strong data analysis skills.
• Experience with process improvement.
• Excellent attention to detail.
• Strong communication skills.
• Punctuality and adherence to deadlines.
• Comfortable working with large data sets.

Additional Skills & Qualifications

• Experience with 401(k) plans preferred.

Work Environment

This is a 100% remote role. The position is predominantly individualized, with heads‑down work, and includes weekly team meetings. The role requires proficiency with the Microsoft Office Suite, Smartsheets, and Excel, including skills in data analysis and Vlookups. The position offers a great work‑life balance, and you will be part of a team that engages in exciting work with local partnerships.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay And Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre‑tax and Roth post‑tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long‑term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 11, 2026.

Workplace Type

This is a fully remote position.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.