Benefits & HRIS Generalist

Verity Credit Union; Seattle (WA); Hybrid; USD 83,000 - 124,000; Full time

Job summary

Verity Credit Union in Seattle, WA, is seeking a Benefits & HRIS Generalist to join our hybrid team at headquarters. This role administers employee benefits, HRIS systems, payroll, and HR operations, partnering with internal departments and vendors to ensure compliant, efficient processes and an exceptional employee experience.

The position supports onboarding, compliance reporting, HR projects, and guidance on policies and employment laws throughout the employee lifecycle.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, OR a related field.
• Minimum of five years of HR experience with emphasis in benefits administration, HRIS administration, payroll, and HR operations.
• Minimum of three years of experience administering HRIS; UKG experience preferred.
• Experience administering employee benefits programs, including health insurance, COBRA, retirement plans, disability, and workers' compensation.
• Experience leading HR systems implementations, configurations, or process improvements.

Responsibilities

• HRIS administration and systems management, including configuration and ongoing improvements.
• Benefits administration for medical, dental, vision, COBRA, life insurance, disability, and retirement plans.
• Payroll administration in partnership with Accounting to ensure accurate processing and compliance.
• Overseeing onboarding, offboarding, recordkeeping, compliance reporting, and HR processes.
• Regulatory compliance, audits, and employment law adherence.

Skills

Benefits administration

HRIS administration

Payroll administration

Regulatory compliance

Employee onboarding

HR analytics

Policy guidance

Education

Bachelor's degree in HR or related field

Tools

UKG HRIS

Payroll software

HR analytics tools

Job description

Verity is seeking to hire a Benefits & HRIS Generalist at our Seattle, WA Headquarters location. This is a hybrid position. At Verity, we empower our member s financial lives and create vibrant communities. Since 1933, Verity has been a local member-owned credit union. We are also the only financial institution in the Pacific Northwest that is a part of the Global Alliance for Banking on Values (GABV).

How you can make a difference

The Benefits & HRIS Generalist administers and oversees the Credit Union's employee benefits, Human Resources Information System (HRIS), payroll administration, and HR operations. This role ensures accurate and compliant administration of employee benefit programs, payroll processes, HRIS configuration, personnel records, and employment-related compliance while supporting organizational initiatives and strategic goals.

The Benefits & HRIS Generalist serves as the primary administrator for employee benefits and HRIS, partnering with internal departments and external vendors to ensure efficient processes, regulatory compliance, and exceptional employee experience throughout the employee lifecycle. The position also supports onboarding, compliance reporting, HR projects, and provides guidance to managers and employees regarding benefits, HR systems, employment policies, and applicable employment laws. We know it is more than just a job.

Verity Has Continued To Maintain An Open And Positive Work Culture. We Make Sure People Come First! Some Ways We Help Employees Live Their Best Lives

• Base Pay: This position has a salary range of $82,553.00 (minimum) to $123,829.00 (maximum), with a midpoint of $103,191.00. Starting pay is offered based upon an applicant’s experience and education relevant to the position.
• Paid Time Off: All Verity employees receive 11 paid holidays and 3 paid floating holidays per year, as well as paid time off (PTO is combined vacation and sick leave.) PTO starts accruing immediately at a rate of 20 days per year.
• Benefits: Both full and part time employees (and their family) are eligible for medical, dental, vision, and basic life insurance, with a no cost option available for employee only coverage! Employees have the option to enroll in our 401k plan and receive an employer match up to 6%.
• Other Benefits: This position is eligible for annual cash bonuses up to 1% and a 1% profit-sharing bonus to 401k accounts based on company performance.
• Great Perks: Other Verity benefits include a wellness subsidy, a transportation reimbursement benefit and education reimbursement.

Essential Job Functions

HRIS Administration & Systems Management

• Serves as the primary administrator of the Human Resources Information System (HRIS), ensuring the integrity, accuracy, security, and maintenance of employee records and system data.
• Leads the configuration, implementation, maintenance, and continuous improvement of HRIS functionality to support organizational needs and business processes.
• Manages the configuration, testing, implementation, and annual project launch of the UKG Performance Management module, including workflows, forms, review cycles, communications, and system enhancements.
• Maintains internal HR databases, tables, workflows, document retention processes, user permissions, security roles, and system configurations.
• Develops, maintains, and distributes custom reports, dashboards, analytics, and HR metrics to support business decisions and organizational planning.
• Performs employee data updates and completes HR service requests, including workflow configuration, organizational changes, security updates, reporting, and other system enhancements.
• Assists with software and hardware requirements related to HR technology and recommends enhancements based on changing business needs.
• Supports the technological aspects of employee recordkeeping, database management, system performance, user administration, document retention, compliance monitoring, and system security.
• Assists in the preparation of HR systems training materials and provides HRIS training to managers and employees.
• Identifies opportunities to automate processes, improve efficiencies, and optimize HR technology solutions.

Benefits Administration

• Serves as the lead administrator for all employee benefit programs, including medical, dental, vision, COBRA, life insurance, disability insurance, flexible spending accounts (FSA), workers' compensation, retirement plans (401(k)), and related benefit programs.
• Administers benefit enrollments, qualifying life events, terminations, open enrollment, vendor communications, reconciliations, and ongoing benefit administration.
• Consults with employees regarding benefit eligibility, enrollment options, and available programs while providing exceptional customer service.
• Recommends enhancements and improvements to benefit programs based on employee needs, organizational objectives, market trends, and regulatory requirements.
• Maintains organizational medical billing records and processes monthly medical billing accurately and timely.
• Coordinates disability and workers' compensation claims in partnership with employees, managers, carriers, and third-party administrators.

Payroll Administration

• Manages payroll administration in partnership with the Accounting Department to ensure accurate and timely payroll processing.
• Maintains payroll-related employee records, deductions, earnings, tax information, benefit deductions, and other payroll data.
• Ensures payroll practices comply with applicable federal, state, and local wage and hour laws.
• Identifies payroll risks and recommends process improvements to strengthen controls and accuracy.

Employee Lifecycle Administration

• Coordinates and administers the onboarding process, preparing onboarding materials in the HRIS, and completing employment I-9 documentation
• Conducts new employee orientation sessions covering employee benefits, HR policies, Employee Handbook provisions, and organizational practices.
• Prepares and updates orientation materials, onboarding resources, and employment documentation.
• Manages the offboarding process, including termination documentation, exit procedures, equipment collection, required notices, and exit interviews.
• Maintains confidential personnel files in accordance with organizational standards and legal record retention requirements.
• Maintains new hire, transfer, promotion, and termination records.
• Maintains Equal Employment Opportunity (EEO) logs and prepares annual EEO-1, veteran, and other required regulatory reports.
• Assists employees and managers with employment documentation and effective use of HRIS and payroll systems.

Compliance & Employment Administration

• Ensures organizational compliance with applicable federal, state, and local employment laws and regulations, including but not limited to FMLA, ADA, HIPAA, COBRA, EEOC, OSHA, workers' compensation, wage and hour laws, leave administration, and related employment requirements.
• Monitors changes in employment legislation and recommends updates to policies, procedures, and practices to maintain compliance.
• Participates in internal audits, compliance reviews, and regulatory examinations.
• Administers the NMLS program.
• Maintains and updates Human Resources policies, procedures, and documentation to reflect organizational changes, employment law updates, and best practices.

Training & Employee Experience

• Prepares and delivers Human Resources training programs for employees and leaders on HR policies, procedures, systems, compliance topics, and employee programs.
• Supports employee engagement initiatives, onboarding experiences, and HR communication efforts.
• Collaborates with managers and employees to provide guidance regarding HR policies, procedures, benefits, and employment-related questions.
• Projects & Continuous Improvement
• Completes departmental projects as assigned, including research, analysis, implementation planning, and documentation.
• Troubleshoots and resolves internal and external Human Resources inquiries.
• Participates in departmental strategic initiatives and continuous improvement efforts.
• Identifies opportunities to improve HR operations, technology, reporting, and employee service delivery.
• Collaborates with internal departments and external vendors to support organizational initiatives and operational excellence.

Regulatory Responsibilities

• Complies with all Credit Union policies, procedures, and applicable laws and regulations, including but not limited to the Bank Secrecy Act (BSA), Anti-Money Laundering (AML) requirements, USA PATRIOT Act, and Office of Foreign Assets Control (OFAC) regulations.
• Completes all required annual and role-specific compliance training.
• Completes other job related duties as assigned.

Other Responsibilities

Perform other job-related duties as assigned

Knowledge, Skills And Abilities

Education and Experience:

• Bachelor's degree in Human Resources, Business Administration, Organizational Development, or a related field required; or an equivalent combination of education and experience.
• Minimum of five (5) years of progressively responsible Human Resources experience with an emphasis in benefits administration, HRIS administration, payroll, and HR operations.
• Minimum of three (3) years of experience administering Human Resources Information Systems (HRIS); UKG experience preferred.
• Experience administering employee benefits programs, including health insurance, COBRA, retirement plans, disability, leave administration, and workers' compensation.
• Experience partnering in payroll administration and applying federal, state, and local payroll regulations.
• Experience preparing regulatory reports, audits, and employment compliance documentation.
• Experience leading HR systems implementations, configurations, or process improvement initiatives preferred.

Preferred Qualifications

• SHRM-CP, SHRM-SCP, PHR, or SPHR certification preferred.
• Experience working in a Credit Union / Financial institution or other highly regulated industry preferred.
• Experience with UKG HRIS and Payroll preferred.
• Familiarity with credit union philosophy, operations, and regulatory requirements preferred.
• Benefits Administration: Applies advanced knowledge of employee benefit programs to independently administer benefits, advise employees and leaders on eligibility and program options, ensure regulatory compliance, coordinate with vendors, resolve complex issues, and recommend enhancements that improve the employee experience and organizational effectiveness.
• HRIS & Systems Administration: Leverages advanced proficiency in Human Resources Information Systems (HRIS) to maintain data integrity, configure workflows and system functionality, develop reports and analytics, manage security and user access, support system enhancements, and identify opportunities to improve operational efficiency through technology.
• Employment Law & Regulatory Compliance: Interprets and applies advanced knowledge of federal, state, and local employment laws and regulations to ensure organizational compliance, mitigate risk, recommend policy and procedural improvements, and provide guidance to leaders and employees on complex Human Resources matters.
• Payroll Administration: Utilizes strong working knowledge of payroll administration to ensure accurate employee data, support compliant payroll processes, interpret applicable wage and hour laws, resolve payroll related issues, and collaborate effectively with internal stakeholders to maintain payroll accuracy and compliance.
• Data Analysis & Reporting Analyzes: Validates and interprets Human Resources data to develop meaningful reports and insights that support regulatory reporting, workforce planning, compliance monitoring, and continuous process improvement while ensuring data accuracy and integrity.
• Project & Process Management: Effectively plans, prioritizes, coordinates, and executes multiple Human Resources projects and initiatives by managing competing priorities, conduct after research, implement process improvements, meeting established deadlines, and driving operational excellence.
• Communication & Training: Communicates complex Human Resources information clearly, professionally, and effectively through written, verbal, and presentation methods by delivering training, facilitating new employee orientation, educating employees and leaders on policies and programs, and adapting communication to meet the needs of diverse audiences.
• Employee Relations & HR Partnership: Fosters collaborative, trusted relationships by exercising sound judgment, professionalism, diplomacy, empathy, and confidentiality while providing Human Resources guidance, resolving employee inquiries, supporting leaders, and promoting an inclusive, respectful, and positive workplace culture.
• Critical Thinking & Problem Solving: Evaluates complex situations by identifying risks and root causes, analyzing information from multiple sources, exercising sound judgement, and developing practical, compliant, and effective solutions that support organizational goals and improve Human Resources operations.

PHYSICAL CONSIDERATIONS

Verity is committed to reasonably accommodating the physical aspects of the position. The following are normally encountered in this job:

• Effectively communicate with diverse staff, members, and vendors
• Ability to commute to HQ as needed.

Working Conditions

• Sitting or standing for long periods of time
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations

Washington is an At-Will Employment State

Your employment is at will, meaning you are free to resign at any time, for any reason, with or without notice. Verity Credit Union is also free to conclude the employment relationship with you at any time, for any reason, with or without notice. No statement or promise by a credit union representative or board member may be interpreted as a change in the at will policy, nor would it constitute an employment or other contractual agreement.