Benefits and Employee Relations Coordinator- District Office 2026-27

Sylvania; Chehalis (WA); On-site; USD 35,000 - 55,000; Part time

Job summary

Sylvania is seeking a Benefits and Employee Relations Coordinator for the Chehalis School District. This role involves administering employee benefits, managing leave programs, and providing support in employee relations. You will be the key contact for SEBB benefits and help foster positive employee experiences across the district.

The ideal candidate will have a High School Diploma and preferably experience in HR within public education. The position is set for 20 hours per week, with an anticipated start date of July 1, 2026.

Qualifications

• High School Diploma required.
• Associate’s or Bachelor's degree in Human Resources, Business Administration or related field preferred.
• Two years of HR experience preferred, ideally in public education or government settings.
• Knowledge of SEBB benefits and Washington State employment laws strongly preferred.

Responsibilities

• Administer SEBB benefits including medical, dental, vision, and life insurance.
• Coordinate employee leave programs including FMLA/PFML.
• Design, coordinate, and facilitate orientation programs for all new district employees.
• Serve as an accessible resource for building-based employees, addressing workplace concerns.

Skills

Proficiency in Google Workspace

Excellent interpersonal skills

Presentation skills

Communication skills

Strong organizational skills

Education

High School Diploma

Associate’s or Bachelor's degree in Human Resources or Business Administration

Job description

This posting is for a Benefits and Employee Relations Coordinator at the Chehalis School District office. This position is 20 hours per week, 231 days per year. This is a Classified, Non-Exempt, Non-Represented position. This position is open until filled. Anticipated start date July 1, 2026.

Required Attachments

• Letter of Interest including how the candidate meets the qualifications
• Resume
• 3 Letters of Recommendation
• High School diploma/transcript or recognized equivalent (GED)

Description

This position serves as a liaison between the Human Resources department and staff, providing comprehensive support in benefits administration, leave management, and employee relations. This position ensures employees receive timely, accurate guidance on SEBB benefits and workplace policies while fostering positive employee experiences across the district.

Essential Job Functions

Benefits Administration

• Administer School Employees Benefits Board (SEBB) benefits including medical, dental, vision, and life insurance.
• Process enrollments, changes, and terminations in accordance with SEBB regulations.
• Conduct benefits orientations for new hires and open enrollment presentations for current staff.
• Serve as primary contact for benefits-related questions.
• Partner with SEBB insurance providers to maximize wellness benefits and resources available to staff.
• Coordinate employee benefits reporting and ensure compliance with Affordable Care Act (ACA) requirements, including the preparation and distribution of Forms 1095-C.
• Provide information and assist with enrolling employees in the Department of Retirement Systems.
• Coordinate annual employee benefits fair.

Leave Management

• Coordinate employee leave programs including FMLA/PFML.
• Process leave requests, maintain accurate leave records, and ensure compliance with state and federal regulations and district policies.
• Communicate with employees regarding leave eligibility, documentation requirements, and return-to-work procedures.

New Employee Orientation & Onboarding

• Design, coordinate, and facilitate orientation programs for all new district employees including certificated staff, classified staff, and administrators.
• Develop orientation materials, presentations, and welcome resources that introduce district culture, policies, benefits, and support services.
• Coordinate paperwork completion, benefits enrollment, and technology setup.
• Schedule and conduct regular orientation sessions throughout the year and ensure smooth transitions for new hires from offer acceptance through their first year of employment.
• Gather feedback from new employees to continuously improve the orientation experience.

Resource & Outreach Coordination

• Develop and distribute communications about available resources through newsletters, building visits, and digital platforms.
• Proactively reach out to building staff to ensure awareness of benefits, wellness programs, and support services.
• Build partnerships with community organizations to expand resources available to district employees.
• Conduct regular building visits to maintain visibility and accessibility.

Employee Relations Support

• Serve as an accessible resource for building-based employees, addressing workplace concerns, answering policy questions, and providing guidance on HR procedures.
• Perform other related duties as assigned.

Qualifications

• High School Diploma required.
• Associate’s or Bachelor's degree in Human Resources, Business Administration or related field preferred.
• Two years of HR experience preferred, ideally in public education or government settings.
• Knowledge of SEBB benefits and Washington State employment laws strongly preferred.
• Proficiency in Google Workspace.
• Excellent interpersonal, presentation, and communication skills with ability to maintain confidentiality, exercise sound judgment in sensitive situations, and build trust across diverse employee groups.
• Strong organizational skills and ability to manage multiple priorities in a fast‑paced environment.
• Ability to work independently and complete assigned tasks in a timely fashion.

Employment Terms

• Non-exempt, at-will position.
• Salary and work year established by the Board.
• Vacation and benefit package as per District guidelines.

Reports to

Executive Director of Human Resources

Compensation and Benefits

The District complies with State Law regarding SEBB and DRS eligibility and benefits. If eligible, SEBB benefits include medical, dental, vision, life insurance, long-term disability, AD&D Insurance, Flexible Spending Arrangements (FSA), and Dependent Care Assistance Program (DCAP). Retirement benefits, if eligible, may include membership in SERS retirement plans in addition to voluntary Deferred Compensation Program and 403(b) Annuity enrollments.

Notice of Non-Discrimination

Chehalis School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, ethnicity, honorably discharged veteran or military status, sexual orientation, gender expression or identity, homelessness, immigration or citizenship status, the presence of any sensory, mental, or physical disability, neurodivergence, or the use of a trained dog guide or service animal and provides equal access to youth development organizations listed in Title 36 of the United States Code as a patriotic society.

Contact Information

• Title IX Coordinator: Tommy Elder, 360-807-7235, [e-mail]
• Section 504/ADA Coordinator: Katie Howell, [phone] option 3, [e-mail]
• Civil Rights Compliance Coordinator: Leslie Wohld, 360-807-7200, [e-mail]
• Career and Technical Education Coordinator: Don Bunker, 360-807-7235, [e-mail]
• Address: 310 SW 16th Street, Chehalis, WA 98532