Bed Board Controller, Logistics

RWJBarnabas Health; Newark (NJ); On-site; USD 30,000 - 37,000; Full time

Job summary

RWJBarnabas Health in Newark is seeking a Bed Board Controller to facilitate bed placement and throughput across the hospital, collaborating with nurses, physicians and the logistics team. This role manages bed status, coordinates transfers, and ensures timely patient flow while maintaining HIPAA compliance.

A high school diploma and hospital experience are preferred; EPIC and Microsoft Office proficiency are required for daily operations and documentation.

Qualifications

• High School diploma or equivalent required.
• Previous hospital or acute care facility experience preferred.
• Familiarity with EPIC electronic medical records and Microsoft Office.
• Proficiency with common office equipment (copiers, fax).
• Willingness to learn and adapt in a per diem role.
• 3:00pm–11:00pm shift availability.

Responsibilities

• Prepare bed assignments based on level of care and patient data.
• Maintain bed management system with accurate bed status and isolation rooms.
• Prioritize admissions and transfers to optimize patient flow.
• Coordinate with nurses, physicians and logistics for timely care.
• Work with logistics RN to optimize daily bed operations.
• Provide and protect patient privacy per HIPAA guidelines.
• Escalate census or bed availability issues as needed.

Skills

Clear communication

Organizational skills

Team collaboration

Problem solving

Attention to detail

Education

High School diploma or equivalent

Tools

EPIC

Microsoft Office

Office equipment

Job description

Job Title: Bed Board Controller

Location: Newark Beth Israel Medical Ctr

Department Name: Logistics

Req #: 0000265074

Status: Hourly

Shift: Evening

Pay Range: $21.50 - $26.50 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

As a Bed Board Controller, facilitatesthe timely and efficient bed placement of patients throughout the hospital as well as external patients transferring in. This will be achieved by utilizing critical thinking skills in collaboration with a multidisciplinary team.

As a Bed Board Controller, a typical day might include the following:

• Completing appropriate bed assignments based on the level of care ordered, the patient’s information, diagnosis, and other documented clinical needs
• Ensuring the bed management system reflects the accurate status of the bed, including the tracking of clean and unclean beds and isolation rooms
• Managing patient throughput by prioritizing internal and external requests for admission and transfers using clinical assessment and approved criteria for level of care orders and bed assignments
• Working in collaboration with nurses, physicians, and other disciplines
• Coordinating with members of the logistics command center including transport and environmental services to ensure timely cleaning of beds and transport of patients
• Conducting daily rounds to collect real time census information, isolation status, clean beds, and additional pertinent information to help expedite admissions and transfers while also gathering information on discharges and barriers
• Working closely with the Coordinator Logistics RN to prioritize and optimize patient flow activities
• Maintaining the confidentiality and integrity of patient information following the HIPPA Guidelines
• Escalating when census and bed availability are at critical values

The Bed Board Controller role might be for you if:

• You communicate clearly and compassionately with patients, families, and healthcare professionals
• You stay organized and can effectively manage multiple priorities
• You enjoy coordinating schedules and solving challenges
• You are detailed-oriented
• You respond in timely manner to all office and schedule inquiries
• You work collaboratively with team members
• You are comfortable using electronic medical systems, including EPIC

To be considered for this opportunity, you must have a High School diploma and equivalent. Previous hospital experience in acute care facility required. Experience as Bed Board Associate/Logistics coordinator and/or patient access preferred. Knowledgeable with Microsoft Office and proficient computer skills. Familiarity with office equipment such as copiers and fax machines. Must demonstrate willingness to learn. Per Diem position, as needed, able to work from 3:00pm-11:00pm.