BDC Customer Service Coordinator

Hutchinson Auto Group; Macon (GA); On-site; USD 34,000 - 48,000; Full time

Job summary

Hutchinson Auto Group in Macon, GA is seeking a Customer Service Coordinator to manage inbound/outbound calls for service departments, schedule appointments, and coordinate with multiple teams to ensure timely maintenance and recalls. You will handle inquiries, assist with service-related information, and contribute to achieving departmental targets.

The role emphasizes accurate data entry, strong communication, and a commitment to high-quality customer service.

Qualifications

• Experience handling customer inquiries via phone and email.
• Ability to schedule service appointments and manage recalls/campaigns.
• Strong written and verbal communication skills with customer focus.

Responsibilities

• Interact with customers, providing information and answering inquiries about products, status updates, pricing and services.
• Make appointments for Incoming and Outgoing calls.
• Taking service inquiry calls from customers and dispatch to the appropriate ASM or Manager.
• Thoroughly answer questions about products/services and operations or maintenance.
• Handle and resolve customer complaints or special orders via email or phone.
• Investigate and correct errors in customer records in the CDK Service Scheduling system.
• Enter customer information accurately and timely.
• Research vehicle records/history to ensure timely appointments for recalls/campaigns.
• Coordinate service requirements with other departments to ensure effective service.
• Refer complaints to appropriate personnel using resolution forms.
• Communicate solutions and opportunities to the manager.
• Master the phone scripts to ensure proper communication.

Skills

Excellent phone skills

Calmness under pressure

Decision-making

Professional communication

Customer service mindset

Escalation handling

Job description

Customer Service Coordinator

is an individual, who handles inbound/outbound calls for the service departments. The CSC schedules service appointments, general maintenance, diagnostics, and recalls/campaigns/ warranty extension appointments. The CSC performs outbound appointment setting calls for “No Show appointments, We-Owes, maintenance appointments and additional outbound calls as requested by management. A CSC associate participates in monthly outbound calls as they pertain to various campaigns.

Duties and Responsibilities

• Interact with customers, providing information and answering inquiries about products, status updates, pricing and services.


• Make appointments for Incoming and Outgoing calls.


• Taking service inquiry calls from customers and when needed dispatch to the appropriate ASM or Manager.


• Thoroughly and promptly answering the questions of customers regarding the organizations’ products/services and its operation or maintenance.


• Handling and resolving customer complaints, or special orders via email or phone.


• Investigating and correcting errors in customer records in the CDK Service Scheduling system.


• Entering customer information accurately and in a timely fashion.


• Properly researching customer vehicle records/history in the appropriate automotive site to ensure timely appointments for recalls/campaigns.


• Coordinating customers’ service requirements with other appropriate departments as necessary to ensure effective customer service.


• Referring complaints of service or product failure or errors to appropriate personnel for investigation using complaint resolution forms.


• Communicating solutions, successes, and opportunities to the manager of customer service.


• Master the phone scripts provided to assure proper communication between customer and applicable personnel within the dealership


• The ability to meet and exceed the goals set forth by management on a daily basis.




• Associate must maintain a minimum of SET Standard on “Ease of Appointment”.


• Average length of a call: under 3:00 minutes


• Appointment show percentage must be at 93% or higher


• Appointment Show must be at a minimum of 400 appointments per month


• Maintain a minimum average of 110 calls per day


• Log all calls thoroughly and accurately as directed by management

Skills and Specifications

• Excellent phone skills


• Calmness under pressure and maintain records in timely and accurate mode.


• Good decision-making, communication, and articulate in a professional manner at all times.


• Ability to encourage and motivate people with a responsible positive attitude.

• Strong interest in helping and working with all customers.


• The ability to handle escalated customer calls with the appearance of ease and professionalism