BCT Partners – Logistics Associate for Head Start Monitoring Reviews

BCT Partners

Washington (District of Columbia)

Remote

USD 55,000 - 65,000

Full time

14 days+

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Benefits offered by this job

Competitive salary

Generous benefits package

401k plan with company match

Paid family leave

Job summary

An esteemed management consulting firm is seeking a Logistics Associate to manage travel and logistics for monitoring reviews. The role requires meticulous organizational skills and proficiency in logistics systems. Candidates should have a strong background in travel coordination, with a focus on efficiency and accurate tracking. This is a remote position based in the U.S. offering a competitive salary and benefits.

Qualifications

Minimum 3 years of experience in travel coordination or administrative role.
Knowledge of federal travel rules and expense documentation standards.
Ability to work in a remote work environment.

Responsibilities

Book and confirm travel arrangements ensuring compliance with regulations.
Serve as point-of-contact for logistical questions during travel.
Organize and maintain records of travel costs and lodging confirmations.

Skills

Attention to detail

Organizational skills

Microsoft Office proficiency

Ability to adapt quickly

Education

Associate degree in logistics or related field

Bachelor’s degree preferred

Tools

Logistics tracking systems

Microsoft Office (Outlook, Word, Excel, PowerPoint)

SharePoint

Monday.com

Job description

BCT Partners – Logistics Associate for Head Start Monitoring Reviews

3 weeks ago Be among the first 25 applicants

About BCT
We harness the power of expertise and innovation to solve complex social problems, transform lives, and create lasting change.

BCT is a management consulting firm that tackles complex social problems through data analytics, innovative solutions and program management. We believe complex issues are best solved through collaboration. As a result, we employ a multidisciplinary approach that combines domain expertise, research, evaluation, technology, organizational development, and a passion for change.

To learn more about how we live our values of Ubuntu (“I am because we are”) and our mission, go to our website and follow us on social media.
https://www.bctpartners.com/
About the Role
The Logistics Associate for Head Start Monitoring Reviews handles the day-to-day review logistics requirements, including travel arrangements, reimbursements, and communications with review teams. This role is key to ensuring that monitoring events are carried out smoothly and efficiently, which contributes to the success of the broader OHS monitoring process.

Logistics Associates must have a strong attention to details, excellent organizational skills, and be proficient in Microsoft Office tools and managing data in logistics systems.

To learn more about our clients and projects, please refer to the “This Project” section at the bottom of this job posting.

How You Contribute to the Team:

Travel and Logistics

Book and confirm travel arrangements for reviewers, ensuring compliance with federal travel regulations and reviewer preferences.

Coordinate with hotels, airlines, rental car and other lodging and transportation providers to meet deployment requirements.
Establish processes to ensure quick and efficient responses to travel requests and changes, including those caused by on-site disruptions, emergencies, health and/or safety issues.
Remain informed and prepared to respond to contingency plans and rapid-response protocols established by the Logistics Manager.

Documentation and Communication

Establish processes for the preparation and distribution of travel packets, itineraries, and location briefings to deployed reviewers.
Prepare and distribute clear, concise and accurate materials to reviewers, and ensure electronic copies are available to other monitoring review team members, as appropriate.

Serve as point-of-contact for logistical questions and real-time support during travel and on-site monitoring.

Expense Processing and Tracking

Establish a process for organizing and maintaining records of travel costs, lodging confirmations, and per diem allowances for each review event.
Ensure records are organized, accurate, up to date, and in a format that supports quarterly reporting on logistical cost and deployment trends.
Prepare reconciliation documentation and other materials for the Logistics Manager and Account Clerk, as requested.
Collaborate with OHS and contractors as needed to ensure the accuracy of data in IT-AMS and designated travel management tools.

Perform these and other reasonable tasks as assigned by management in support of BCT’s goals and objectives.

What You Bring to the Table:

As no individual candidate meets every qualification, we encourage candidates who meet most of these requirements to apply!

Education and Experience Requirements:

Associate degree in logistics, operations management, public administration, business or a related field; Bachelor’s degree is preferred
Minimum 3 years of experience in travel coordination or administrative role requiring travel coordination for field team or remote workforces

Skills and Expertise:

Knowledge of federal travel rules, per diem structures, and expense documentation standards
Strong attention to detail, with a track record of accurate logistical tracking and documentation
Excellent organizational and multitasking skills
Proficiency with travel and/or logistics tracking systems
Proficiency with computer, Internet, Microsoft Office (Outlook, Word, Excel, and PowerPoint); experience with SharePoint and Monday.com desirable.
Proficient with video meetings/conferencing (e.g., Zoom, Adobe, MS Teams).
Ability to adapt quickly to new applications.
Able to meet job requirements while working in a remote work environment.

Communication Skills:

Excellent organizational and interpersonal skills to support cross-functional teams
Ability to communicate clearly and collaboratively with diverse teams, grant recipients and other stakeholders.
Clear written and spoken communication skills.
Ability to manage multiple priorities and stakeholders under tight deadlines.
Must be able to communicate, collaborate and interact with colleagues in a remote work environment; must participate in virtual meetings, appear on camera as needed, and contribute to meeting content as required.

There are multiple factors considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align with the specified role, geographic location, education as well as contract provisions regarding labor categories that are specific to the position.

BCT offers a competitive total compensation package that, for this position, includes a base salary between $55,000 and $65,000 along with a generous benefits package. BCT’s benefits include partially subsidized medical, dental and vision coverage, fully vested 401k plan with company match, company paid life and disability insurance plans, paid family leave, and a generous paid time off policy.

This is a remote position located in the fifty United States or Washington, DC. We support and encourage a strong staff community, leveraging virtual communication tools and collaborative work practices. The African philosophy of Ubuntu (“I am because we are”) is an overarching value that influences our leadership and interactions.

This Project
Head Start (HS) is a national program that provides comprehensive child development services, primarily to low-income children and their families, and includes Early Head Start (EHS), Migrant and Seasonal Head Start (MSHS) as well as American Indian/Alaska Native (AIAN) programs.
The Head Start program is administered by the Office of Head Start (OHS), Administration for Children and Families (ACF), Department of Health and Human Services (HHS). The Head Start Act and OHS require periodic monitoring and review of all federally funded Head Start programs to ensure adherence to Head Start Program Performance Standards (HSPPS) and regulations. This project is responsible for the monitor review scheduling, team deployment and management, travel planning and logistics, content area expertise, conducting reviews and monitoring report drafting.

Seniority level