Baliff - Recorders Court

City of Savannah; Savannah (GA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

PPO Medical Insurance

Dental Insurance

Vision Insurance

Paid Holiday

Paid Vacation

Pension Plan

Job summary

City of Savannah's Recorder's Court seeks a Baliff/Court Services Technician to ensure cases are calendared and managed from initiation to disposition. You will handle court documents, enter data, create calendars, and coordinate with attorneys, probation officers, and pro se litigants.

Located at 133 Montgomery St., this 8-to-5, Monday–Friday role includes supporting court operations, maintaining schedules, notifying parties of calendar changes, and assisting with criminal and traffic

Qualifications

• Requires High School Diploma or GED supplemented by two years of experience as a paralegal, legal secretary or office support staff; or any equivalent combination of education, training, and experience.

Responsibilities

• Receives court documents such as pleadings, motions, rules nisi, etc.; reviews, verifies, codes and/or records required information.
• Enters and updates information in court databases.
• Creates calendars, including changes or continuances.
• Handles telephone contacts to and from attorneys, probation officers, and pro se litigants regarding calendaring issues.
• Purges old data as appropriate.
• Creates notices and ensures all parties are properly notified of scheduled court events.
• Copies and distributes calendars to appropriate parties; maintains copies in department manual files.
• Notifies, in a timely manner, appropriate parties of any and all changes in the Court calendar.
• Completes committals for the use of the Sheriff’s Department.
• Replenish materials as needed for Court operations.
• Produce criminal and traffic histories for the Judge.
• Performs other related duties as assigned.

Skills

Court rules knowledge

Legal terminology

Database management

Calendaring

Courtroom procedures

Interpersonal skills

Education

High School Diploma or GED

Tools

Court databases

Job description

Purpose

Are you ready to end the year with a new career opportunity? If you are seeking a rewarding career in a fast-paced work environment, career progression and the chance to learn from the best, then we want you!

The Recorder’s Court administers justice with fairness, equality, and integrity, to resolve matters before the court in a timely manner, and to provide courteous and prompt service in a manner that inspires public trust and confidence. Our team of Deputy Court Clerks, Senior Deputy Court Clerks, Court Services Specialists, Chief Deputy Court Clerk, Administrative Clerks, Senior Administrative Assistant, Judicial Secretaries, Cashiers, Case Disposition Clerks, Customer Services Representatives, Court Services Technicians, and director, works collaboratively to maintain a professional court environment and manage the daily operations of the Recorder’s Court smoothly while upholding a safe environment where all employees can succeed. As we continue to grow our small team of 28, the Recorder’s Court team is seeking a skilled individual with knowledge of court rules, legal terminology, practices and court room procedures, file and database management who is ready to assist with the day-to-day administrative of the Recorder's Court.

As our new Baliff/Court Services Technician you will be responsible for ensuring that all cases and matters assigned to the Recorder's Court are immediately placed upon the appropriate calendar and remain until disposed.

We offer great pay, excellent benefits to include medical, dental, and vision plans, life insurance, employee/spouse/child supplemental life insurance, short-term disability, tuition reimbursement, wellness programs, deferred compensation plan (457 B), pension plan, flexible spending account, home purchase assistance and 12 paid holidays!

Women, Minorities, and Veterans Are Encouraged to Apply!

Essential Job Functions

• Receives court documents such as pleadings, motions, rules nisi, etc.; reviews, verifies, codes and/or records required information.
• Enters and updates information in court databases.
• Creates calendars, including changes or continuances.
• Handles telephone contacts to and from attorneys, probation officers, and pro se litigants regarding calendaring issues.
• Purges old data as appropriate.
• Creates notices and ensures all parties are properly notified of scheduled court events.
• Copies and distributes calendars to appropriate parties; maintains copies in department manual files.
• Notifies, in a timely manner, appropriate parties of any and all changes in the Court calendar.
• Completes committals for the use of the Sheriff’s Department.
• Replenish materials as needed for Court operations.
• Produce criminal and traffic histories for the Judge.
• Performs other related duties as assigned.

Minimum Qualifications

• Requires High School Diploma or GED supplemented by two years of experience as a paralegal, legal secretary or office support staff; or any equivalent combination of education, training, and experience.

Work Location: 133 Montgomery St. Work Hours: 8 am - 5 pm, Monday - Friday

Additional Requirements

• Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.

Additional Information

• Knowledge of department policies, and procedures.
• Knowledge of court procedures and practices.
• Knowledge of GCIC rules and regulations.
• Knowledge of state and local criminal and traffic laws.
• Skill in conducting criminal background investigations.
• Skill in operating a computer, calculator, shredder, facsimile machine, and copier.
• Skill in interpersonal relations.
• Skill in oral and written communication.

City Of Savannah Employee Benefits

• Paid Holiday
• Paid Vacation
• Paid Sick Leave
• Defined Benefit Retirement Pension Plan
• Protective Services Retirement Plan (select positions)
• Deferred Compensation Retirement Plan
• Retirement Seminars
• PPO Medical Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts
• Wellness Programs
• Health & Wellness Incentives
• Long Term Disability
• Excellence and Service Recognition
• Employee Development and In-Service Training
• Educational Assistance Program
• Uniform Allowance (select positions)
• Employee Assistance Program
• Discounts and Memberships
• Employee Relations
• Direct Deposit
• Credit Union
• Pretax Parking Deductions
• Employer Assisted Home Purchase Program
• Domestic Partnership Benefits
• Healthcare
• PPO Medical Plus Plan
• PPO Medical Basic Plan
• Dental Plus Plan
• Dental Basic Plan
• Vision Service Plan
• Life Insurance
• Basic Life and ADD
• Supplemental Life Employee
• Supplemental Life Spouse
• Supplemental Life Child
• Benefits costs are paid by the City of Savannah, by the employee or shared by both the City and the employee.

01

Do you have a High School Diploma or GED supplemented by two (2) years of experience as a paralegal, legal secretary or office support staff?

• Yes
• No

02

Supplemental Question 1 Describe the types of data and information you have entered and updated in a court databases

03

Supplemental Question 2 The idea candidate for the Recorder's Court Services Technician position should have some understanding of the mission of the Recorder's Court and the role the court plays in the Chatham County Judicial/Criminal Justice System. Please provide a summary description of your understanding of the mission/role of the Recorder's Court of Chatham County in the system and the type of cases processed by the court.

04

Supplemental Question 3 How do you communicate with supervisors, co-workers, and subordinates in high-stress situations?

05

Supplemental Question 4 Tell me of a job in which you had to multi-task and use your organizational skills. What did you do?

06

Supplemental Question 5 Tell me about your attendance record and punctuality in your previous role.

07

Supplemental Question 6 Please provide information about your experience with data entry, document scanning, and case file management.

• Required Question