Auto Refinance Department Operations Manager - (Hybrid)

Capital One; Plano (TX); Hybrid; USD 122,000 - 139,000; Full time

Job summary

Capital One is seeking an Auto Refinance Department Operations Manager to lead a high-visibility, multi-function operation in a hybrid role based in Plano, TX. You will guide a team of senior leaders and ~40 production associates across functions, focusing on customer experience, process improvements, and escalation management.

You will shape strategy, drive accountability, and partner with vendors and internal teams to deliver industry-leading customer service.

Qualifications

• 5+ years of people leadership experience.
• 4+ years of call center customer service or back office operations experience.
• 2+ years of cross-functional teamwork experience.

Responsibilities

• Monitor backlog health of Fraud queue and case load of SRS and guide UM to resolve or escalate.
• Develop interaction model with LT and stakeholders to provide visibility to escalations and ensure timely resolutions.
• Invest in reporting and tools to empower UM and associates.
• Invest in Refi Fraud/ID Theft interaction model to ensure effective fraud controls.

Skills

People leadership

Cross-functional collaboration

Education

High School Diploma, GED

Job description

Auto Refinance Department Operations Manager - (Hybrid)

Are you a dynamic, strategic leader who is passionate about leading people, delivering top-notch customer experiences, and cultivating a high-performing group? If you are a strong integrative thinker, creative problem solver and possess strong interpersonal and relationship-building skills, then this is the job for you! As an Auto Refinance Department Operations Manager, you will lead day-to-day activities of a high visibility, multi-function, multi-team operation. As a senior leader of our operations team, you will create a vision and strategy for your team that enables them to execute in a well-managed and customer-focused way to unlock the best customer service in the industry. In your role, you will build relationships across a diverse network of stakeholders and partners to understand and prioritize the highest leverage needs of the organization. You will translate insights and data into a story that will help drive the team towards achieving individual, team and business goals. As the department manager, you will be directly responsible for the Customer Escalations/Complaints, Specialty Operations, Fraud Operations, Coaching and Training related processes. You can expect to lead a team of 3 Senior Associate people leaders whose team consist of ~40 specialty production associates across various functions. In addition you will assist in coordinating core functions of our vendor footprint of ~200 core operations call center and funding agents. In addition, this role is responsible for creating an exciting roadmap inclusive of process streamlining, associate engagement/development, escalation framework, customer experience mapping, training and documentation. You’ll love the role & be successful if… You have a passion for leading, developing and providing delightful experiences for direct reports and customers You are a promoter of diversity, inclusion, and belonging You use data to influence process improvements and decisions You feel comfortable executing autonomously day to day, but have a good sense of judgment in regards to escalating You are a hands‑on, engaged leader You love to dream & have big ideas to enhance your team and responsibilities

General Responsibilities:

• Senior Resolution (Including Fraud) Team Monitor backlog health of Fraud queue and case load of SRS and guide UM to execute judgement to resolve or elevate aged/complex problems
• Develop interaction model to include LT and other stakeholders that brings appropriate line of sight to critical escalations/problems and allows for timely problem resolution with the correct level of judgement
• Strategically invest in reporting and tools to empower UM and associates
• Continue investing in Refi Fraud/ID Theft interaction model to ensure effective fraud controls are in place
• Customer Advocacy/Flex Team Gather escalation trends from vendors and identify gaps in knowledge or effectiveness that require additional training or P&P
• Invest in Sentinel as a tool to leverage the full potential of its impact to real‑time intervention and data
• Identify process or product gaps using complaint data and partner across functions to effectively close
• Monitor intra‑day performance of call center and funding to determine how to best deploy Flex production associates
• Coaching/Training Establish consistent coaching frameworks and quality calibrations across all coaches and managers to ensure uniform feedback and evaluation standards
• Develop Coach skills and framework to help frontline agents deepen customer empathy, navigate difficult conversations and deliver authentic, human-centered customer experiences
• Partner with instructional designers and subject matter experts to continually audit, update, and improve onboarding, upskilling, and refresher training content
• Implement closed-loop feedback mechanisms between frontline agents, coaches, and operational leaders to quickly adapt training materials to emerging customer trends or friction points
• Build strong relationships with UMs and frontline and maintain positive culture leveraging IEI (Include, Empower and Inspire) framework
• Use good judgment to make strategic pivots throughout the day and autonomously making key business decisions
• Guide UMs to effectively manage performance and develop associates, including ongoing coach alignment and Coordinator level development plans as our talent pipeline
• Identify gaps in process, reporting, agent tools, customer experience, etc. and partner with LT/product team to problem solve
• Proxy for Sr. DM in other areas as needed This position does require onsite attendance

Location:

Hybrid; expected to be in office in Plano, TX for certain aspects of the role. This position does require onsite attendance.

Basic Qualifications:

• High School Diploma, GED or Equivalent Certification
• At least 5 years of people leadership experience
• At least 4 years of call center customer service or back office operations experience
• At least 2 years of experience working with cross functional teams

Preferred Qualifications:

• At least 2 years of experience in the auto financing Industry
• At least 2 years of experience in process management
• At least 7 years of people leadership experience
• At least 2 years experience working with multiple business partners
• At least 1 year experience working with external vendors

Plano, TX: $122,100 - $139,400 for Department Operations Manager. Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter. This role is also eligible to earn performance based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI). Incentives could be discretionary or non discretionary depending on the plan.

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well‑being. Learn more at the Capital One Careers website. Eligibility varies based on full or part‑time status, exempt or non-exempt status, and management level. This role is expected to accept applications for a minimum of 5 business days. No agencies please.

Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non‑discrimination in compliance with applicable federal, state, and local laws.

Capital One promotes a drug‑free workplace.

Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23‑A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901‑4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

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Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC). At Capital One, we’re building a leading information‑based technology company. Still founder‑led by Chairman and Chief Executive Officer Richard Fairbank, Capital One is on a mission to help our customers succeed by bringing ingenuity, simplicity, and humanity to banking. We measure our efforts by the success our customers enjoy and the advocacy they exhibit.