Auto Parts Coordinator

Boyd Group; Town of Greenfield (NY); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Annual PTO

Parental leave

6 holidays

Insurance from day 1

401(k) match

Disability & life insurance

Education opportunities

Safety glasses

Uniform stipend

Voluntary daily pay

Job summary

Gerber Collision & Glass is seeking a Parts Coordinator to deliver an exceptional customer experience while proficiently ordering, receiving, storing, and dispatching parts for repair orders. You will verify accuracy and quality of parts to fit the production schedule and vehicle needs, and you will coordinate with vendors and shop teams to ensure timely parts flow.

Additionally, you will manage MIS entries, track parts by RO number, and verify negotiated discounts to protect margins.

Qualifications

• High School Diploma or equivalent and 1–3+ years in automotive parts is required.
• Customer-service oriented with strong organizational skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Knowledge of automotive repair parts processes and inventory control.

Responsibilities

• Ensure WOW plan is consistently executed.
• Communicate customer requests to the team.
• Order and receive parts per repair orders and confirm quality and quantity.
• Distribute parts to the shop according to production schedule.
• Enter parts invoices into MIS and reconcile vendor invoices.
• Label, track, and store parts with RO numbers and vehicle schedules.
• Monitor parts performance and manage supplier quotes/discounts.
• Maintain accurate price change communications to team members.
• Handle daily invoice history reconciliation and filing.

Skills

Communicate effectively

Attention to detail

Multi-task under pressure

Team collaboration

Problem solving

Customer service

Education

High School Diploma or equivalent

Tools

Summit MIS

Repair Centre MIS

Mitchell

Audatex

Car-part

Progi

LKQ B2B

Job description

Company

Gerber Collision & Glass Great Teams Don’t Happen by Accident Built with Intent. Driven by YOU. At the Gerber Collision & Glass, our teams work to provide the elite infrastructure and supportive environment you need to Be the Best and outperform at every touchpoint in collision and glass services. As we continue to grow and lead the industry, we ensure you have the resources and the team behind you to move your career forward. Ready to grow with a team that’s built for your success?

Our Commitment

The Boyd Group welcomes unique talents from all backgrounds and characteristics. We act with integrity and appreciate the diverse perspectives that make our "Greater Team" exceptional.

Job Description

The Parts Coordinator’s primary responsibility and accountability is to provide an exceptional and successful customer experience while proactively managing the process of ordering, receiving, storing, dispatching and returning parts for each repair order. The Parts Coordinator plays a pivotal role in the success of the customer’s experience by verifying the accuracy and quality of parts received in a timely manner as per the production schedule and vehicle needs.

Key Job Responsibilities

• Ensure consistent execution of WOW (Wow Operating Way) plan.
• Communicate all customer requests and needs to appropriate team members.
• Work with vendors to order and receive all parts as indicated on the repair orders confirming the quality, correctness and quantity of parts received, accurately identifying parts necessary to complete repairs in the shop.
• Ensure timely parts distribution to the shop in accordance with the production schedule.
• Enter all parts invoices into the recommended Management Information System (MIS).
• Label and track all parts by the R.O.# and store them with the vehicle and/or scheduled repairs; Communicate all Parts Price Changes (also known as Parts Price Increases - PPI) to all required team members.
• Order and receive supplemental Parts in the MIS, monitor performance of parts, materials and sublet vendors.
• Ensure daily reconciliation of the parts vendor invoice history report (e.g. 043 Report).
• Ensure invoices and credit memos are posted and filed/scanned in a timely manner.
• Ensure vendor invoices have the correct negotiated discount to maintain proper profit margins.

Education and/or Experience Required

High School Diploma or equivalent 1-3+ years of experience working with automotive parts (auto body parts is a bonus) Customer Service Oriented and strong organizational ability to manage pressure and conflicting demands and prioritize tasks takes initiative in problem solving situations I-Car Registered (working towards Gold Class certification)

Required Skills/Abilities

• Communicate effectively, both verbally and in writing
• Strong attention to detail and a high degree of accuracy.
• Effectively manage a fast-paced environment, demonstrating multi-tasking ability while working under pressure
• Working knowledge of vehicle repairs practices
• Management Information System: Summit, Repair Centre
• Working Knowledge of: Mitchell, Audatex
• Parts sourcing: Car-part, Progi, APU, LKQ B2B
• Solid problem-solving abilities
• Above average computer proficiency
• Above average organizational skills
• Ability to keep up and succeed in a fast-paced working environment
• Ability to work well with others and achieve common goals

Other Duties

Other duties as assigned

Other Requirements

Frequently required to bend, crouch, reach, handle tools Lift in excess of 50 lbs. of materials

Benefits

• Annual Paid Time Off (PTO) plans
• 2 weeks of Paid Parental Leave for Full time Employees who work a minimum of 30 hours per week
• 6 paid holidays annually
• Medical, Prescription Drug, Dental & Vision Insurance effective Day 1
• 401(k) Retirement Plan with company match
• Employer Paid Short-Term Disability & Life Insurance
• Additional Voluntary Life Insurance
• Continuing Education Opportunities
• Free Prescription or Non-Prescription Safety Glasses annually
• Annual Voluntary Uniform Stipend
• Voluntary Daily Pay option available

About Us

Gerber Collision & Glass has been WOWing customers with our collision repair services for over 80 years. Please visit gerbercareers.com to learn more about our company.

AI Disclosure Statement

At The Boyd Group and all affiliated companies, we do not use artificial intelligence (AI) or automated tools to screen, assess, or select applicants for employment. All hiring decisions are made by real people who review each application individually.

Compensation Details

• $17 - $23 / Hourly Compensation is commensurate with skill, education and experience.

This posting is part of our ongoing effort to identify qualified candidates for future opportunities. At The Boyd Group, we put our team members first. You’ll receive a great salary and benefits, and experience the support and opportunity you deserve. You’re empowered to make decisions. You control your future.