Audit & Onboarding Specialist - Hybrid (Museum District)

Houston Methodist; Houston (TX); On-site; USD 75,000 - 110,000; Full time

Job summary

Houston Methodist seeks an Audit & Onboarding Specialist to plan, coordinate, and complete complex documentation reviews and onboarding for physicians and clinicians. You will ensure accurate coding and compliant documentation while serving as a liaison between clinical departments and the Centralized Business Office.

Exempt position with responsibilities spanning education, audit outcomes, and process improvements in billing and documentation practices.

Qualifications

• Seven years of progressive multi-specialty professional coding experience.
• CPC, CPC-H, CPC-I, CCS, and CCS-P certifications.
• Knowledge of ICD, CPT and HCPCS coding systems.
• Familiarity with PATH guidelines and healthcare billing regulations.
• Proficient in English with strong written and verbal communication.
• Ability to analyze data, identify trends and communicate results clearly.
• Proven ability to work independently and multi-task in a fast-paced environment.

Responsibilities

• Onboards new clinical practitioners to ensure proper documentation and coding for services.
• Reviews coding accuracy and communicates results to coding supervisors.
• Provides ongoing documentation, coding, and billing education to staff.
• Collaborates with the CBO to report audit results and actions needed to correct exceptions.

Skills

ICD Coding

CPT Coding

HCPCS Coding

Medical Billing

PATH Guidelines

Regulatory Compliance

Communication Skills

HIPAA Knowledge

Data Analysis

Independent Work

Education

High School Diploma

Tools

Spreadsheet

Word Processing

Presentation Software

Compliance Tracking Software

Job description

At Houston Methodist, the Audit & Onboarding Specialist position is responsible for planning, coordinating and completing complex documentation, coding and billing reviews. This position serves as a liaison between the Centralized Business Office (CBO) and clinical departments and provides direction and guidance to coders and clinical providers. The Audit & Onboarding Specialist is also responsible for ensuring successful onboarding of physicians regarding compliance in clinical documentation and coding.

FLSA STATUS

Exempt

QUALIFICATIONS

EDUCATION

• High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)

EXPERIENCE

• Seven years of progressive multi-specialty professional coding experience

LICENSES AND CERTIFICATIONS

Required

• CPC - Certified Professional Coder (AAPC)
• CPC-H - Certified Professional Coder - Hospital (AAPC)
• CPC-I - Certified Professional Coder Instructor (AAPC)
• CCS - Certified Coding Specialist (AHIMA)
• CCS-P - Certified Coding Specialist Physician-based (AHIMA)

SKILLS AND ABILITIES

• Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-ongoing skills, competency assessments, and performance evaluations
• Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
• Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
• Knowledge of International Classification of Diseases (ICD) coding, Current Procedural Terminology (CPT) and Healthcare Common Procedure Coding System (HCPCS)
• Knowledge of healthcare billing and Physicians at Teaching Hospitals (PATH) guidelines
• Computer skills to include proficiency in spreadsheet, word-processing, presentation, and compliance tracking software; ability to navigate healthcare regulatory websites
• Effective verbal and written communication skills; and effective presentation skills to a variety of audiences
• Demonstrates a positive, helpful and supportive attitude and demeanor
• Ability for professional handling of confidential/sensitive information
• Proven ability to analyze information and situations and to identify issues
• Ability to deal with difficult issues, maintain objectivity, use good judgment, and envision outcomes when making decisions
• Ability to analyze, identify and articulate identified trends and report trends succinctly in a clear and concise manner
• Ability to multi-task in a fast paced environment, prioritize projects and apply attention to detail
• Must be a self-motivated individual with the ability to think critically and work independently

ESSENTIAL FUNCTIONS

PEOPLE ESSENTIAL FUNCTIONS

• Onboards new clinical practitioners, including but not limited to physicians, nurse practitioners, and physician assistants, to ensure they are documenting and coding appropriately for all services provided.
• Reviews coding accuracy and provides review results to the coding supervisor(s).
• Provides ongoing documentation, coding, and billing education to employees as needed.
• Collaborates with the CBO to communicate audit results. Delivers a list of exceptions needing corrective action.

SERVICE ESSENTIAL FUNCTIONS

• Provides quality assurance, direction and guidance to departments.
• Demonstrates the components of the Houston Methodist Experience Service Standards and translates them into specific expectations to anticipate and meet customer needs.
• Ensures protection of private health and personal information. Adheres to all Health Insurance Portability and Accountability Act (HIPAA) compliance regulations.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

• Designs, delivers, and assesses educational materials for use in physician/staff training modalities.
• Monitors provider progress as directed by management to ensure adherence to regulations and policies and procedures.
• Designs and completes annual documentation and coding review plan. Delivers a summary outlining the review completed and the action items needed.

FINANCE ESSENTIAL FUNCTIONS

• Ensures all charges performed are documented and billed appropriately in a timely manner.
• Reviews physician coding trends and identifies areas of opportunity for improved coding, documentation and/or charge capture.
• Audits new provider documentation and coding in a timely manner to ensure charges and payments are not delayed.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

• Maintains current knowledge of coding industry standards, policies, and procedures.
• Assists in writing policies, protocols, and procedures to address billing compliance and documentation issues; including drafting and working with others to edit and adopt.

SUPPLEMENTAL REQUIREMENTS

WORK ATTIRE

• Uniform: No
• Scrubs: No
• Business professional: Yes
• Other (department approved): No

ON-CALL*

*Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.

• On Call* No

TRAVEL**

**Travel specifications may vary by department**

• May require travel within the Houston Metropolitan area Yes
• May require travel outside Houston Metropolitan area No

QUALIFICATIONS

EDUCATION

• High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)

EXPERIENCE

• Seven years of progressive multi-specialty professional coding experience

LICENSES AND CERTIFICATIONS

Required

• CPC - Certified Professional Coder (AAPC)
• CPC-H - Certified Professional Coder - Hospital (AAPC)
• CPC-I - Certified Professional Coder Instructor (AAPC)
• CCS - Certified Coding Specialist (AHIMA)
• CCS-P - Certified Coding Specialist Physician-based (AHIMA)