Audio Visual Project Manager

TEKsystems; New Haven (CT); Hybrid; USD 90,000 - 103,000; Full time

Job summary

TEKsystems in New Haven, CT seeks a Senior Project Manager for Audiovisual Systems & Capital Projects to lead enterprise AV, conferencing, and collaboration deployments. You will guide full lifecycle delivery from programming through turnover, coordinating with ITS, Facilities, and executive stakeholders.

This contract role is 6 months rolling, onsite in New Haven with hybrid flexibility, emphasizing autonomous program ownership, risk management, and adherence to design standards.

Qualifications

• Background in AV/Facilities PM and project management.
• Experience delivering enterprise AV and collaboration tech deployments.
• Ability to guide complex capital projects with cross‑functional stakeholders.

Responsibilities

• Lead lifecycle delivery of enterprise AV, acoustic, and collaboration systems.
• Develop ROM estimates and manage budgets across concurrent initiatives.
• Coordinate with ITS, Facilities, and external partners in big‑scope projects.
• Oversee construction administration, testing, commissioning, and turnover to operations.

Skills

Project Management

AV Project Management

Facilities Project Management

Tools

Procore

Bluebeam Revu

Microsoft Project

Smartsheet

Microsoft 365

Job description

this is a 6 month rolling contract that sits onsite in New Haven, CT with hybrid flexibility. This person needs a background in Project Management, AV PM/ Facilities PM background.

Description

The Senior Project Manager, Audiovisual Systems & Capital Projects serves as the lead technical project manager and operational strategist responsible for the full lifecycle delivery of enterprise audiovisual (AV), acoustic, conferencing, and integrated collaboration technologies. Operating at the intersection of Information Technology Services (ITS), Facilities Planning & Construction, and institutional academic/executive stakeholders, this role directs complex, high-visibility capital construction projects as well as enterprise-wide technology modernization initiatives.

The position oversees technology deployments across classrooms, lecture halls, libraries, executive boardrooms, and specialized multi-use spaces. The incumbent directs efforts from early architectural programming and schematic design through construction administration, systems commissioning, operational turnover, and lifecycle support governance. In addition to delivering projects on schedule and within budget, the role acts as an institutional anchor: standardizing technical workflows, mitigating cross-functional risks, fostering user adoption, and aligning physical room technology with enterprise IT infrastructure.

This role operates beyond traditional audiovisual project coordination, functioning as the primary stabilizing leader for complex, high-risk initiatives characterized by evolving scopes, tight construction timelines, cross-trade interdependencies, and high institutional visibility.

Autonomous Program Ownership: Exercises executive-level judgment and independent decision-making across competing priorities, balancing design ideals with budget parameters and site realities without requiring day-to-day tactical supervision.

Ambiguity Resolution: Identifies and closes critical gaps in engineering requirements, architectural documentation, scope boundaries, and operational readiness before they result in construction delays, change orders, or compromised user experiences.

Influence Without Direct Authority: Unifies diverse stakeholdersincluding academic deans, department chairs, facilities planners, external architects, commercial general contractors, and trade forepersonsinto a singular delivery timeline.

Risk Shielding & Disruption Mitigation: Proactively evaluates supply chain volatility, trade handoff sequences, and IT network readiness to insulate the institution from project slippage and operational disruptions.

Strategic Advisory: Serves as a trusted institutional advisor to leadership, providing strategic technical roadmaps, capital forecasting, and continuous improvements in delivery standards.

Essential Responsibilities

1. Capital Project Scoping, Architectural Integration & Engineering Alignment

   Lead user requirements discovery and programming interviews with faculty, department chairs, academic registrars, and institutional leadership to establish room functional requirements.

   Review architectural, structural, and Mechanical, Electrical, and Plumbing (MEP) construction documents (CDs) across all American Institute of Architects (AIA) phases: Schematic Design (SD), Design Development (DD), and Construction Administration (CA).

   Validate physical pathway infrastructure prior to rough-in and wall closure, ensuring the correct placement and capacity of conduits, junction boxes, floor boxes, poke-throughs, and structural wall blocking/backing.

   Ensure all audiovisual designs comply with University Facilities Design Standards and ITS infrastructure guidelines.

   Coordinate with Building Management teams regarding interfaces with Building Automation Systems (BAS), such as Automated Logic, for environmental, lighting, and power-management controls.

   Partner with enterprise Central IT network teams to coordinate Layer 13 infrastructure readiness, including Category 6A and optical fiber pathway routing, virtual LAN (VLAN) assignments, multicast routing (IGMP snooping, QoS), PoE+ power budgets, and static IP reservations.

   Serve as the primary ITS technical liaison at weekly Owner-Architect-Contractor (OAC) and MEP trade coordination meetings.

2. Project Portfolio Management, Governance & Financial Control

   Build, baseline, and manage integrated master project schedules, resource allocations, dependency matrices, and risk registers across multiple concurrent capital initiatives.

   Develop Rough Order of Magnitude (ROM) estimates during early design and maintain real-time cost models throughout construction phases.

   Author detailed Scopes of Work (SOW) and Request for Proposal (RFP) packages for competitive bidding among commercial AV systems integrators.

   Conduct comprehensive bid leveling and de‑scoping sessions to audit equipment bills of materials (BOM), labor hours, equipment substitutions, and contractor exclusions.

   Manage Owner‑Furnished Equipment (OFE) procurement, delivery tracking, warehouse staging, and site logistics.

   Scrutinize contractor Change Order Requests (CORs) against daily superintendent logs and verify monthly Schedule of Values (SOV) progress payment applications against verified field installations.

   Provide executive‑level dashboard reporting, milestone health checks, and budget variance analyses to leadership and project steering committees.

3. Construction Administration & Commercial Contractor Oversight

   Chair on‑site AV kickoff meetings with the General Contractor, electrical forepersons, and low‑voltage integrators.

   Conduct regular on‑site quality control inspections and pre‑drywall audits to verify backing installation, conduit sizing, low/high voltage separation (NEC compliance), and reflected ceiling clearances.

   Manage the technical submittal pipeline (shop drawings, riser diagrams, product cut sheets, equipment rack layouts) in coordination with internal AV Design Engineers.

   Integrate AV milestones into the master construction schedule, enforcing prerequisite trade readiness, permanent conditioned air (HVAC), and dust‑free environments prior to active equipment installation.

   Enforce contractual performance, craftsmanship standards, and key personnel staffing requirements with contracted commercial integration firms.

4. Testing, Commissioning, Acceptance & Support Turnover

   Direct off‑site Factory Acceptance Testing (FAT) rack audits at vendor facilities alongside AV Design Engineers to validate cabling standards, thermal airflow, and preliminary programming prior to field delivery.

   Oversee on‑site system commissioning, audio equalization, microphone polar pattern tracking, video EDID/HDCP negotiation, streaming distribution, and unified communications (Zoom Rooms / Teams Rooms) verification.

   Enforce punch list resolution and manage retainage withholding until all contract deliverables, performance criteria, and closeout milestones are satisfied.

   Manage the formal operational handover to Campus Technology support, ensuring delivery of as-built CAD/Revit drawings, uncompiled control source code, DSP configuration files, and warranty documentation.

   Populate IT Service Management (ITSM) and Configuration Management Database (CMDB) repositories with asset serial numbers, MAC addresses, firmware baselines, and preventative maintenance schedules.

   Facilitate Tier 1/Tier 2 technical support handoffs and provide academic faculty with practical podium quick‑start guides and training sessions.

5. Training & User Engagement

   Assess customer and stakeholder technology requirements and operational needs through structured surveys and consultations.

   Deliver training and guidance on audiovisual technology and collaboration platforms for both non‑technical users and support staff.

   Support user adoption of new technologies through education, documentation, and outreach.

   Serve as a primary point of contact for technology‑related consultation and support coordination across campus departments.

Required Skills & Technologies

Audiovisual & Integrated Systems

Architectural Audio & DSP: Advanced knowledge of commercial audio DSP platforms (QSC Q-SYS, Biamp Tesira), beamforming ceiling array microphones (Shure MXA series), Dante/AES67 audio routing, and acoustic feedback suppression.

Video Distribution & AV-over-IP: Deep familiarity with enterprise video transmission systems (Crestron DM NVX, Q-SYS VisionSuite, SVSI, Extron NAV), video wall processing, EDID configuration, and HDCP key negotiation.

Unified Communications (UC): Expert-level deployment and administration of Zoom Rooms, Microsoft Teams Rooms (MTR), native soft‑codec PC peripherals, and camera tracking/framing algorithms.

Control Systems: Understanding of commercial control system architectures (Q-SYS Control, Crestron, Extron), user interface (UI/UX) workflows, and third‑party API integration.

Enterprise Tools, Facilities & Infrastructure

Enterprise & Facilities Platforms: Experience interfacing with Building Automation Systems (Automated Logic), enterprise customer relationship/workflow platforms (Salesforce), and IT service management systems (ServiceNow catalog task workflows, RITM/TASK).

Construction & Project Management Software: Proficiency with Procore, Bluebeam Revu, Microsoft Project, Smartsheet, and Microsoft 365 (SharePoint, Teams, Excel, Outlook).

Network & Structured Cabling Fundamentals: Solid grasp of enterprise Layer 13 data networking, Category 6A / single‑mode fiber infrastructure, pathway volume calculations, rack elevation planning, thermal load calculations, and NEC compliance.

Additional Skills & Qualifications

Certifications

Required/Preferred:

• AVIXA Certified Technology Specialist (CTS).
• OSHA 10‑Hour or 30‑Hour Construction Safety Certification (or completion within 30 days of hire).

Preferred/Nice to Have:

• Project Management Professional (PMP) Certification.
• AVIXA Certified Technology Specialist Design (CTS-D) or Installation (CTS-I).
• Technical vendor & networking certifications: Q‑SYS Developer/Architect, Audinate Dante (Levels 13), Crestron, Biamp, or Cisco CCNA / CompTIA Network+.

Experience Level

Expert Level

Job Type & Location

This is a Contract position based out of New Haven, CT.

Pay and Benefits

The pay range for this position is $65.00 - $75.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post‑tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long‑term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 24, 2026.

Workplace Type

This is a hybrid position in New Haven,CT.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full‑Stack Technology Services, Talent Services, and real‑world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and