Athletics Clerk

Young World Physical Education; San Antonio (TX); On-site; USD 16,531 - 22,041; Full time

Job summary

Young World Physical Education is seeking an Athletics Clerk to support Student Services with day-to-day tasks and budget management. The role collaborates with Administrative Assistants and the Athletic Director to ensure efficient operations and timely completion of duties.

The position emphasizes strong organizational skills, reliable time management, and effective communication within multiple departments to maintain accurate records and support school activities.

Qualifications

• High school degree or equivalent preferred.
• Organizational skills.
• Oral and written communication skills.

Responsibilities

• Maintain records of department expenditures.
• Report budget shortages to supervisor.
• Create Purchase Orders (POs) from budgets and track POs by account codes.
• Meet deadlines for delegated tasks.
• Reconcile expenditure cards monthly.
• Prepare reports on budget balances and outstanding POs.
• Coordinate with Accounts Payable, HR, and Payroll to update records.
• All other duties as assigned.

Skills

Organizational skills

Time management

Teamwork

Interpersonal skills

Attention to detail

Education

High school diploma or equivalent

Job description

Athletics Clerk

Position Type: Hourly / Non-Exempt

Position Hours: Full-time; Monday through Friday; 40 Hours per Week

Length of Term/Employment: 220 work days / At-will

Reports to: Athletic Director

Position Mission: An Athletics Clerk is an entry‑level position to support the multiple departments under Student Services. Provide support directly to the departments Administrative Assistants and Athletic Director with day‑to‑day tasks. Teamwork is essential to the efficiency and effectiveness of a department, therefore once tasks are completed, the clerk must check in to provide additional support.

Education and Qualifications

• High school degree, or an equivalent qualification, preferred.
• Organizational skills.
• Oral and written communication skills.

Duties and Responsibilities

• Keeping and maintaining records of department expenditures.
• Reporting budget shortages to the supervising authority.
• Following the instructions of the Department Administrative Assistants.
• Creating Purchase Orders (POs) from department‐generated budgets and tracking POs in accordance with account codes to manage the department budget.
• Meeting deadlines for completion of delegated tasks.
• Submitting and following up with any needed IQ tickets.
• Conducting expenditure card reconciliation monthly.
• Creating and maintaining a system to organize all receipts for auditing purposes.
• Proper storage and handling of receipts.
• Preparing reports on budget balances and outstanding POs.
• Submitting necessary items to fellow departments—Accounts Payable, HR, and/or Payroll—to ensure records are updated accordingly.
• Coordinating with team members and other internal departments of the organization.
• All other duties as assigned.

Skills and Specifications

• Strong organizational skills.
• Ability to manage time efficiently and effectively.
• Good teamwork skills.
• Good interpersonal skills for interacting with and coordinating work within the organization’s departments.
• Strong work ethic.

Charter & Community Responsibilities

• Convey the charter’s mission to the public and encourage support in achieving it.
• Illustrate understanding of charter and community needs and begin activities to meet those needs.
• Demonstrate use of productive and efficient skills to raise community and parent involvement.
• Actively participate in student recruitment efforts.

Charter Atmosphere

• Encourage a constructive, thoughtful climate for learning.
• Promote fairness for students and staff from all cultural backgrounds.
• Communicate with students and staff in an effective manner that promotes and sustains Jubilee culture.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Job Requirements

Position Type: Full‑time