Athletics Business Analyst

San José State University; San Jose (CA); Vor Ort; USD 55.000 - 80.000; Vollzeit

Zusammenfassung

San José State University Athletics is seeking an Athletics Business Analyst to oversee financial activities for assigned teams within the Intercollegiate Athletics program. You will work with coaches to plan and analyze annual budgets and ensure cost-effective travel and purchasing.

The role requires strong analytical and organizational skills, knowledge of NCAA and university policies, and the ability to train staff on procurement procedures.

Qualifikationen

• Bachelor's degree or equivalent in a related field.
• Two years of relevant experience; advanced degree may substitute for the required experience.
• Master's degree in business or public administration is preferred.
• Experience with NCAA policies and practices related to financial administration is preferred.
• Experience using procurement systems (CFS, CSU Buy, SAP Concur) is preferred.

Aufgaben

• Prepare and submit reimbursement and payment documents following policies.
• Assist with purchasing needs while determining funding sources.
• Track and verify expenses, identify errors and resolve erroneous charges.
• Ensure travel POs are within established amounts and adjust as needed.
• Project annual team travel budgets and compare actuals to projections.
• Monitor PO balances and adjust encumbrances to reflect actuals.
• Process and track deposits for revenue streams.
• Assist with mandated reporting and audits.
• Analyze funding sources to meet operational needs and determine best funding sources.
• Provide guidance and training on procurement processing and card use.

Kenntnisse

Analytical skills

Budget management

Organizational skills

Communication skills

Problem solving

On-call availability

Ausbildung

Bachelor's degree or equivalent in a related field

Jobbeschreibung

Job Summary

Under the general supervision of the Assistant AD for Finance, the Athletics Business Analyst (ABA) is responsible for administering the financial activities of the assigned teams and/or administrative departments within the SJSU Intercollegiate Athletics program. The ABA is responsible for making purchasing decisions for assigned teams and/or departments with combined annual budgets from multiple sources, such as SSETF, Trust, camp funds and tower foundation accounts or any other athletic-related funding sources. The ABA works closely with coaches and/or managers within each assigned team and/or department to plan, execute and analyze annual operational and travel budgets from various sources. In addition, the ABA ensures the timeliest and most cost-effective travel and operating purchases are made for the designated areas.

Key Responsibilities

• Prepare and submit reimbursement and payment documents including travel claims, travel authorizations, direct pay requests, requisitions, in accordance with university and/or Tower policies and procedures.
• Assist division with purchasing needs while determining appropriate funding sources (i.e. state, tower and/or auxiliary).
• Track and verify the accuracy of expenses, identify errors and work with the appropriate area (e.g. Procurement and Accounting) to resolve and correct erroneous charges by preparing expenditure transfers.
• Ensure travel purchase orders are within established amounts; adjust purchase order values as needed to align with actual expenses.
• Project annual team travel budgets, review actual monthly expenses against projections and update projections.
• Review on a monthly basis the actual expenses against budget allocations and PO balances, amend POs up or down to match expenses. Monitor open purchase orders, ensure encumbrances are adjusted (close or reduce PO balances) to reflect actual pending invoices for fiscal year end.
• Process and track incoming deposits (checks/ACH transfers) using Transact for game guarantees, ticket sales, camps, royalties, sponsorships and other incoming revenue for division.
• Assist with all CSU, SJSU, NCAA, MW and division data collection needed for execution of annual mandated reporting requests and audits.
• Analyze and evaluate various funding sources (Tower funds). Work with Director to determine the best funding sources for meeting operational needs based on available and budgeted resources as well as appropriate use of funds taking into account Tower policy and procedure as well as NCAA regulations.
• Make purchases using a Tower Card in accordance with foundation policies and procedures; reconcile statement each month.
• Work with coaches and administrators to identify cost-effective strategies to meet teams’ student- athlete recruiting needs.
• Ensure designated teams/departments comply with established campus, CSU, Mountain West and NCAA policies and procedures for competition, training and recruiting related travel requirements.
• Provide division-wide training and support for new hire onboarding that relates to procurement processing and guidelines. Provide guidance and support for necessary training for procurement cards as needed. Work with procurement office to ensure training is complete and credit cards are received for appropriate personnel.

Knowledge, Skills & Abilities

• Demonstrated ability to independently exercise judgment, take initiative, and resolve complex problems and issues.
• Ability to make recommendations based on interpretations and principles of professional athletics practices.
• Ability to plan, coordinate, prioritize, and perform work effectively in situations involving numerous and diverse demands.
• Working knowledge of athletics department financial management, event coordination, athletics regulations, and operational and fiscal analysis.
• Thorough knowledge of overall division budget to analyze current policies and practices for division internal control.
• Working knowledge of budget policies and procedures.
• Working knowledge and skill in applying and interpreting national, NCAA, conference, and university rules, regulations, policies, standards, and guidelines.
• Demonstrated ability to interpret, organize, and present information and ideas effectively in writing and through presentations.
• Ability to analyze data and prepare accurate projections using business mathematics and basic statistical techniques.
• Strong analytical and organizational skills to facilitate the successful completion of athletic events within established time and budget constraints.
• Ability to be available on call after regular business hours, including weekends and holidays.

Required Qualifications

• Equivalent to a bachelor's degree in a related field. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
• Two years of relevant experience. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Preferred Qualifications

• Master's degree in business or public administration from an accredited 4-year college or university
• One or more years of experience preparing and/or administering budget projections and reconciling program revenues and expenses at a college or university
• Demonstrated understanding of NCAA policies and practices related to the financial administration of Division I Intercollegiate Athletics programs
• One or more years’ experience working in intercollegiate athletics at a four-year college or university
• Demonstrated understanding of the special situations and requirements that often arise in an Intercollegiate Athletics program and the ability to respond with the appropriate sense of urgency
• One or more years’ experience using Common Financial System (CFS), CSU Buy and SAP Concur, and Financial Data Warehouse

Compensation

Classification: Athletics Administrative Professional II

Anticipated Hiring Range: $5,866/month (Step 10)

CSU Salary Range: $4,908/month - $7,150/month (Step 1 – Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Contact Information

People and Culture

[e-mail]

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [e-mail] .

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at [e-mail] .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at [e-mail] .

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.