Athletics/Aquatics Supervisor

City-of-Deer-Park; Deer Park (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

City of Deer Park seeks a leader to direct and manage its Athletic/Aquatic Division, overseeing professional, technical, and non-professional staff. The role includes budgeting, event planning and coordinating adult/youth fitness programs for community wellness.

The position requires relevant certifications, strong supervision skills, and the ability to develop policies and media materials for outreach and engagement.

Qualifications

• Bachelor degree in related field required or equivalent experience.
• Lifeguard certifications or ability to obtain within 1 year of hire.
• NIMS certification required for position.

Responsibilities

• Recruit, train, supervise and evaluate staff and volunteers.
• Oversee athletic and aquatic staff and communicate goals and policies.
• Coordinate media materials for events and programs.
• Operate program registration software effectively.
• Assist in budgeting for the division.
• Prepare year-end usage and revenue reports for leadership.
• Develop, implement and review division policies and procedures.
• Procure supplies for division operations.
• Prepare monthly reports for leadership and commissions.

Skills

Staff supervision

Budgeting

Communication

Public relations

Event planning

Education

Bachelor degree in Parks, Recreation & Tourism Sciences

Lifeguard CPR/First Aid/Oxygen/AED

Lifeguard Instructor (LGI)

Water Safety Instructor (WSI)

AFO or CPO certification

NIMS Certification

Tools

Program registration software

MS Office

Job description

GENERAL PURPOSES

This professional and administrative position plans, directs and manages the work of professional, technical and non-professional employees by overseeing a comprehensive year-round adult and youth athletic program as well as all aquatic programs. Develops and administrates yearly budget for the Athletic / Aquatic Division. Prepares and coordinates special athletic events throughout the year. This position will also be responsible for offering adult and youth fitness programs and city/community wellness programs.

SUPERVISION RECEIVED

Works under the general guidance and direction of the Assistant Parks and Recreation Director on behalf of Director.

SUPERVISION EXERCISED

Supervises full and part-time Athletic / Aquatic Division staff, a variety of sports officials, contract staff, volunteer coaches and all other volunteers.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Recruits, trains, supervises and evaluates employees as well as contract staff and volunteers.
2. Responsible for overseeing athletic and aquatic staff; communicate effectively official plans, goals, objectives, policies and procedures for Division. Resolves and is proactive in solving problems among staff.
3. Prepares and works with the Marketing/Technical Coordinator to develop media information for release including flyers, brochures and press releases associated with athletic and aquatic programs to market events and programs.
4. Understand and successfully operate software for program registration.
5. Help prepare and administer budget for the Division.
6. Help prepare year-end reports on customer usage and revenue of the Division for City Administration and the Parks and Recreation Commission.
7. Help develop, implement and review yearly policies and procedures for Division.
8. Requisitions all supplies necessary for operation of the Division.
9. Prepares monthly reports for Director and the Parks and Recreation Commission.

PERIPHERAL DUTIES

1. Assist with coordination and planning of departmental special events including Reindeer Park, Halloween Maze and Carnival, 4th Fest, etc.
2. Assist administration as needed.
3. Serves as a member of the Emergency Operations Center.
4. Develop and make presentations to community groups.
5. Liaison between Divisions and other Departments.
6. Serves as a member of various city and community committees.
7. Active membership in TAAF, TPPC, TRAPS, NRPA and other professional organizations related to responsibility.
8. Represents the City in meetings and communications with State and National Associations and Federations.

MINIMUM QUALIFICATIONS

• Bachelor Degree in Parks, Recreation & Tourism Sciences, Kinesiology, Sports Management or related field.
• Certifications in Lifeguard with CPR/First Aid/Oxygen/AED, Lifeguard Instructor (LGI), Water Safety Instructor (WSI) and either Aquatic Facility Operator (AFO) or Certified Pool Operator (CPO) or the ability to obtain all within 1 year of hire on.
• NIMS Certifications will be required for position.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES

1. Knowledge/Ability to organize and conduct a variety of sports related events for all age groups.
2. Knowledge of principles of effective administration, to include planning, coordinating, hiring, evaluating and supervision.
3. Knowledge of commercial size aquatics facilities and equipment operations.
4. Knowledge and understanding of the Texas Department of Health Standards for Public Pools.
5. Knowledge of ASA, USSSA, TAAF and other state and national governing bodies.
6. Knowledge of principles and practices in public relations, marketing and promoting community programs and events.
7. Knowledge of athletic, aquatic and special event program budgeting principles.
8. Knowledge of report and record maintenance principles and procedures.
9. Skills in both written and oral communications for effective expression and clarity.
10. Ability to train quality customer service and team building.
11. Ability to be creative and manage difficult or emotional customer situations.
12. Ability to respond promptly to citizen input/complaints with considerable tact and courtesy.
13. Ability to identify and resolve problems in a timely manner and be able to develop alternative solutions.
14. Ability to exercise sound judgment and make independent decisions in accordance with established City policies and procedures.
15. Ability to analyze, organize, evaluate and review work for efficient results and accuracy.
16. Ability to establish and maintain effective working relationships with supervisors, support staff, contracted personnel, volunteers, participants and other departments, divisions and organizations with which the position interacts.

SPECIAL REQUIREMENTS

• Valid Texas Driver's License. Prefer Class B CDL with Passenger endorsement.
• Knowledge of computer usage and operation.
• Position works Monday – Friday, evenings and weekends as scheduled. Some traveling required.

TOOLS AND EQUIPMENT USED

• Office equipment i.e.; personal computer, fax machine, telephone, copy machines, portable radio, etc.
• Vehicles to include trucks, vans and possibly buses, some with the standard shift transmission.
• Various athletic field preparation tools and machines.
• Various aquatic operation and maintenance equipment.

PHYSICAL DEMANDS

The employee is frequently required to sit, walk, talk and hear. The employee is required to use hands, fingers, handle, feel or operate objects, tools or controls and reach with hands and arms. May also be required to climb or balance, stoop, kneel, crouch or crawl. The employee is required to work outdoors in above average heat and cold as situations require. The employee may occasionally lift or move 50 pounds. Specific vision responsibilities required.

WORK ENVIRONMENT

While doing the work duties required of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and humid conditions, toxic or caustic chemicals.

SELECTION GUIDELINES

Formal application; rating of education and experience; written questionnaire, oral interview and reference check; job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.