ATHLETIC COORDINATOR

Effingham County Chamber of Commerce; Springfield (GA); On-site; USD 42,000 - 66,000; Full time

Job summary

Effingham County is seeking an experienced Athletics Program Coordinator to oversee daily operations of county athletic programs, coordinate leagues and events, and supervise part-time staff and volunteers. You will handle scheduling, communications, and records, ensuring compliance with background-screening procedures and safety guidelines.

The role requires a high school diploma or GED and at least three years of experience in recreation or athletics, with a preference for candidates with

Qualifications

• High school diploma or GED required.
• Three years of experience organizing recreation or athletic activities.
• Equivalent combination of education, training, and experience may be considered.
• Preferred: college coursework in recreation, sports management, public administration, or related field.

Responsibilities

• Coordinate daily operation of assigned athletic programs.
• Plan leagues, tournaments, track meets, and other activities.
• Recruit and train part-time staff; supervise and evaluate.
• Ensure volunteer-coach background checks are completed.
• Maintain program and participant records.

Skills

Staff coordination

Public communications

Volunteer coordination

Event planning

Scheduling

Budgeting basics

Recordkeeping

Safety awareness

Education

High school diploma or GED

College coursework in recreation/sports management/public administration (preferred)

Tools

Office software

Recreation systems

Job description

Coordinates County athletic programming, supports daily athletics operations, trains and directs assigned staff, manages volunteer-coach documentation, assists with events and public communications, and serves participants, families, and community partners. The workbook lists Athletic Lead as nonexempt but does not assign a department or code. Proposed code 29ATHL is unique in the complete registry and is Proposed - Pending HR Approval.

Essential Functions

• Coordinates the daily operation of assigned athletic programs and coverage in consultation with the Director and Assistant Directors.
• Plans and implements leagues, evaluations, tournaments, track meets, all-star activities, community events, and other assigned athletic programming.
• Recruits and trains part-time staff and provides work direction within approved staffing procedures; routes hiring recommendations and personnel actions to authorized officials.
• Confirms that volunteer-coach applications and required background-screening documentation are completed and routed through the County's authorized process before participation.
• Monitors athletic functions, travels with teams when assigned, addresses routine participant concerns, and escalates safety, conduct, policy, or disciplinary matters outside delegated authority.
• Provides coaching, task feedback, and documented performance information to assigned staff; formal disciplinary and final evaluation authority is Pending HR Review.
• Prepares flyers, approved news releases, brochure content, photographs, schedules, rosters, reports, and other communications for assigned programs.
• Represents the department at approved public meetings, professional-development activities, and Georgia Recreation and Park Association committees within delegated authority.
• Maintains program, participant, volunteer, screening, training, incident, and personnel-related records using role-based access, minimum-necessary use, retention, correction-history, audit-trail, and secure-handling requirements.
• Records all hours worked, including required travel, training, meetings, event setup and cleanup, remote work, tournament, weekend, call-back, and after-hours work.

Additional Responsibilities

• Assists other Recreation and Sports Management employees with related programs, events, public information, and operational work.
• Performs related duties consistent with the classification and delegated authority.

Supervisory Responsibilities

The source assigns supervision of athletic functions, part-time staff, and full-time athletic staff, but it does not identify direct reports or establish final personnel authority. The position may recruit, train, schedule, assign, coach, and document work within approved procedures. Authority to hire, terminate, discipline, complete final evaluations, approve payroll, leave or overtime, or make policy exceptions is Pending HR Review.

Knowledge, Skills, and Abilities

• Knowledge of athletic-program administration, league and tournament operations, volunteer coordination, participant service, recordkeeping, basic budgeting, and public communications.
• Skill in scheduling programs and staff, training workers, coordinating events, preparing communications, maintaining records, and resolving routine participant concerns.
• Ability to distinguish work direction and recommendations from final personnel, legal, financial, purchasing, and policy authority.
• Ability to apply program rules consistently, identify conflicts or safety concerns, document material events, and obtain assistance when escalation is required.
• Ability to use office software and approved recreation systems to maintain accurate schedules, rosters, reports, and screening records.

Minimum Qualifications

Education

High school diploma or GED.

Experience

Three years of experience organizing recreation or athletic activities.

Equivalent Combination

An equivalent combination of education, training, and experience that provides the required athletic-program, staff-coordination, records, and public-service capabilities may be considered.

Preferred Qualifications

• College-level coursework or vocational training in recreation, sports management, public administration, or a related field.
• Experience coordinating leagues, tournaments, volunteers, part-time staff, or community athletic events.

Required Licenses and Certifications

No position-specific license or certification is established in the submitted source. Assignment-specific system, safety, food-service, equipment, or program training is required before performing the applicable duty.

Work Schedule and Availability

The regular schedule and required evening, weekend, holiday, tournament, meeting, travel, or emergency availability are Pending Department Validation. All hours worked, including required remote work, training, setup, cleanup, travel between work sites, call-back, and after-hours work, must be recorded and compensated.

Physical and Environmental Requirements

Requirement

Frequency

Job-Related Context

Sit and use a computer, telephone, and office equipment

Frequently

Plans programs, schedules staff, maintains records, prepares budgets and reports, and communicates with stakeholders.

Stand and walk through offices, recreation facilities, athletic venues, concession areas, and event sites

Frequently

Observes operations, meets with staff and participants, and supports programs and events.

Bend, stoop, kneel, crouch, reach, climb, or balance

Occasionally

Inspects facilities, accesses supplies, and assists with athletic programs and event setup.

Lift, carry, push, or pull supplies, records, athletic equipment, or event materials

Occasionally

Numerical lifting requirements in the source are Pending Department Validation; use assistance or mechanical devices when needed.

Drive and enter or exit a vehicle

Occasionally

Travels among facilities, meetings, competitions, and events when assigned.

Communicate and respond to changing visual and audible conditions

Frequently

Coordinates programs and responds to staff, participants, spectators, and observable hazards.

Work is performed in offices, recreation facilities, athletic venues, concession areas, vehicles, and outdoor event locations. The employee may encounter crowds, noise, contentious contacts, heat, cold, rain, humidity, sun, uneven surfaces, moving equipment, food-service areas, and athletic activity. Exposure frequency, required protective equipment, and assignment-specific safety procedures are Pending Department Validation.

Disclaimer

Effingham County will provide reasonable accommodations to qualified individuals with disabilities to enable performance of the essential functions of the position, consistent with applicable law. This job description summarizes the position's primary duties and requirements. It is not an exhaustive list of every task, responsibility, or qualification. Duties may be modified or assigned based on operational needs, subject to applicable law and County policy.

Employment Relationship

This job description is intended to describe the general nature and level of work performed by the employee assigned to this position. It is not an employment contract and does not create a guarantee of employment for any specific duration. Employment with Effingham County is at will and may be terminated by either the employee or the County at any time, with or without cause or notice, subject to applicable federal or state law, County ordinances, personnel policies, and any other legally binding employment protections.