Athletic Coordinator

Urban-Dove-Charter-School; New York (NY); On-site; USD 50,000 - 56,000; Full time

Job summary

Urban Dove Team Charter School in New York seeks an Athletic Coordinator to manage all home games for the Urban Dove League and support the Director of Youth Development. The role includes overseeing game-day tasks, coordinating with coaches, staff, and students, and ensuring a safe, engaging experience for youth athletes.

The position requires experience in youth development or sports management, a commitment to restorative practices, and flexibility to work evenings and weekends.

Qualifications

• Knowledge of coaching and sports-based youth development principles.
• Ability to multitask in a dynamic environment.
• Commitment to Urban Dove's mission and core values of Teamwork, Leadership and Communication.
• Strong dedication to restorative practices and a youth development approach.
• Ability to work independently and as part of a team.
• Willingness to drive a 15-passenger van with valid license.
• Willingness to work evenings and weekends to accommodate game schedules.

Responsibilities

• Pre Game Responsibilities: supervise interns; meet with IC and DYD; update game day tracker; distribute and collect coaches checklists; check attendance; set up fields for football, volleyball and basketball; coordinate with officials; update calendar; arrange transportation.
• During Home Games: manage game operations, ensure rules followed, support coaching staff, manage game table and clock, lead safety/crisis response.
• Post Game: update scores, supervise cleanup, document game recap, check equipment, arrange laundry.
• Additional Responsibilities: stay updated on events, promote games, coordinate with coaches on equipment and uniforms, handle incident reports, maintain inventories, update bulletin boards, schedule class swaps.

Skills

Coaching principles

Youth development

Multitasking

Communication skills

Teamwork

Restorative practices

Google Workspace

Education

High school diploma

Tools

Google Workspace

Job description

Description

ABOUT THE POSITION:
The UD Teams Athletic Coordinator will be responsible for assisting the Director of Youth Development and Instructional Coach of Youth Development with any administrative tasks to support the department. Responsible for managing all home games for Urban Dove League, detailed list below.

ABOUT THE ORGANIZATION:
Urban Dove Team Charter School (UD Team) is a distinctive network of sports-based high schools catering to over-aged, under-credited youth. We fuse a robust academic curriculum with sports-based youth development, ensuring our graduates receive a diploma, a stepping stone for higher education, and essential job skills.

CORE RESPONSIBILITIES:

Pre Game Responsibilities:

• Supervise student interns
• Meet with IC and DYD regularly regarding student interns (schedule, skills, needs)
• Update Game Day Tracker
• Distribute, collect and support Coaches checklist completion (pre, post, and away games)
• Check in with Coaches Daily for Attendance # of students
• Set up of Field or Gym
  • Flag Football: Field markers / Goals / Scoreboard / Water / First Aid Kit & AED / Etc.)
  • Volleyball: Setting up nets / Scorebook / Routine sheets / Volleyballs / etc.
  • Basketball: Side Hoops up / Scorebook / Basketballs / etc.)
• Connect with the officiating assigner to confirm attendance and check who is officiating the game (s)
• Update UDL calendar
• Secure transportation

During Home Games Responsibilities:

• Game functioning (on-time start time, game management (coaches, players, and officials), & any other gym needs and/or requirements for an efficient game experience.
• UDL Rules out on game table followed by all members of coaching staff, spectators, and officials
• Student/coaches playing with sportsmanship
• Game Table and Clock Management by staff and/or student intern
• Crisis Response Lead (provide additional safety support (gym, field, students, coaches, and spectators)

Post Game Responsibilities:

• Live updated scores
• Supervise Intern/staff clean up
• Clear locations (gym, field, and building)
• Game recap from coaches (immediately after or next morning)
• Equipment check (all sports equipment, clocks, flags, etc.)
• Facilitate laundry services post game or next morning

Additional Responsibilities:

• Staying current with ongoing/scheduled events in the school building
• Promotion of Games and events
• Follow up with coaches in regards to sport expectations (uniforms, equipment, teams, scorebooks, sportsmanship)
• Incident reports of behavioral and/or injury to Athletic Manager, SSS and Leadership
• Inventory supplies and materials
• Create and update YD bulletin boards
• Communicate schedule class swaps with appropriate departments and staff
• Communicate with the Senior Athletic Manager and DYDs / YD Assist- to confirm/cancel games

Requirements

• Knowledge of coaching and sports-based youth development principles.
• Demonstrated ability to multitask and deliver high-quality work in a dynamic environment.
• Commitment to Urban Dove's mission and core values of Teamwork, Leadership, and Communication.
• Strong dedication to restorative practices and a strength-based, youth development approach to addressing student issues.
• Ability to work effectively both independently and as part of a collaborative team.
• Team-oriented mindset with a strong work ethic, excellent communication skills, and a passion for serving at-risk youth.
• A sense of humor and the ability to remain adaptable and positive in challenging situations.
• High school diploma or equivalent; post-secondary education preferred.
• At least 1 year of experience in youth development, sports management, or related fields.
• Proficiency in Google Workspace tools (Docs, Sheets, Calendar) for coordination and updates.
• Valid driver's license with the ability to operate a 15-passenger van.
• Flexibility to work evenings and weekends to accommodate game and event schedules.

Compensation: $50,000 to $56,160 annually based on years of experience and education.

Benefits: Urban Dove provides a robust benefits package designed to support employee well-being, including medical, dental, and vision coverage; retirement benefits with employer match; generous paid time off; paid parental leave; and employee wellness supports

OUR MISSION:
Urban Dove energizes, educates, and empowers young people through our network of UD Team Charter Schools serving over-age/under-credited high school students. UD Team's innovative model uses sports, teams, restorative practices and mentoring to create a culture of high expectations and shared responsibility. By instilling our core values of Teamwork, Leadership and Communication, we develop our students into confident young adults ready to reach their full potential.

OUR VISION:
Urban Dove envisions a world where all children receive the high-quality education and support they need and deserve. Through education, they will acquire the critical skills needed to develop into economically, socially, and emotionally independent adults who are empowered to create a more just and equitable society for future generations.

EEOC:
Urban Dove provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.