Athletic Coordinator

City of East Point; Atlanta (GA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Paid Holidays

Vacation Leave

Sick Leave

457b Supplemental Retirement

Long and Short-Term Disability

Direct Deposit

Employee Assistance Program

Life Insurance

Pension Plan

Medical

Dental

Vision

Flexible Spending Account

Dependent Care - FSA

Job summary

The City of East Point in Georgia is seeking a capable Recreation Program Manager to plan, coordinate, and supervise athletic programs and facilities. You will manage finances, budgets and requisition processes, and supervise two recreation leaders plus 40–50 volunteers.

Responsibilities include staff supervision, vendor coordination, event planning, and preparation of financial and roster reports. Candidates should have a Bachelor's degree in a related field and experience in recreation

Qualifications

• Bachelor's degree required; field in Business/Public Administration, Recreation or related area.
• 1–2 years of experience preferred.
• CPR/AED and CPRP certifications preferred.

Responsibilities

• Supervise staff, direct assignments and review work
• Manage administrative duties using Microsoft Office
• Draft and prepare letters, memos, forms and documents
• Collect and account for program revenue and make bank deposits
• Act as ActiveNetwork System Administrator for Parks & Recreation
• Schedule appointments and meetings
• Approve facility rentals and athletic events
• Prepare monthly finance and roster reports
• Oversee inventory and purchasing of equipment, trophies, and uniforms
• Coordinate training for staff, volunteers, and coaches

Skills

Staff supervision

Budget management

Administration skills

Microsoft Office

Communication

Report writing

Policy development

Organizational skills

Problem solving

Education

Bachelor's degree – Business/Public Administration, Recreation or Related Field

Tools

Microsoft Office Suite

Job description

The purpose of this job is to plan, coordinate, and manage athletic programs. As well as manage the athletic facilities, finances, budgets and requisition of goods and services. This position is also required to supervise a staff consisting of two recreation leaders (long-term, temporary, full-time, 40 hours/week), and 40-50 volunteers.

Please note: Failure to fully complete both the Work Experience and Education sections may result in your application being denied. To be considered for employment, all required sections must be completed in full. Please do not enter "See Resume" in place of providing the requested information.

Major Duties

• Supervision of staff, directing work assignments, and reviews work completed by staff
• Uses knowledge of Microsoft Office Suite to effectively manage administrative duties
• Drafts and prepares letters, memos, forms, and other documents
• Collects and accounts for program related revenue
• Makes bank deposits
• Activenet System Administrator for the entire department of Parks & Recreation
• Schedules appointments and meetings
• Approves facility rentals and special athletic events
• Prepares roster reports
• Facility maintenance checklists
• Prepares finance reports
• Inventory management
• Develops athletics operational procedures
• Plans and coordinates programs operated in conjunction with other agencies (GRPA, MAYFYL, NYSCA, USTA, Hershey's Track & Field, etc.)
• Schedules special training and athletic events
• Completes work orders, incident reports, letters and correspondence
• Plans and implements training for staff, volunteer coaches, and officials regarding proper and effective implementation of departmental policies and procedures
• Prepares monthly reports to present to Director of Parks & Recreation
• Purchasing of equipment, trophies, and uniforms
• Attends meetings, seminars and training session as required to remain knowledgeable of departmental operations, to promote improved job performance and to stay current with changing state/municipal policies, codes, and laws
• Assigning participants to proper team
• Prepares games schedules
• Ensures that participants are in a safe environment by coordinating the necessary security/police for events
• Promotes safety and good sportsmanship
• Oversees volunteers and coaches
• Makes decision on playing conditions during inclement weather
• Facilitates NYSCA (National Youth Sports Coaches Association) certification for all coachesEnsures that all volunteers and coaches complete volunteer application and background checks
• Ensures that all coaches are CPR & First Aid certified

Minimum Qualifications

Bachelor's degree – Business/Public Administration, Recreation or Related Field; 1-2 years preferred experience.

License/Certifications

• CPR/AED Certification preferred
• CPRP (Certified parks and Recreation Professional) preferred

Knowledge Required by the Position

• Management knowledge and financial practices
• Knowledgeable and proficient in Microsoft Office Suite
• Knows how to develop and administer operations and staff plans and objectives
• Knows how to supervise and manage staff
• Knowledge of athletic rules and their application
• Knowledge of athletic facility layout and design for age specific programming
• Good organizational, management, human relations, and technical skills
• Has the mathematical ability to handle required calculations using statistical calculations
• Able to effectively communicate and interact with subordinates, management, employees, members of the general public and all other groups involved in the activities of the City as they relate to the Department
• Able to assemble information and make written reports and document in a concise, clear and effective manner
• Able to develop and administer policies, procedures, plans and activities
• Able to comprehend, interpret, and apply regulations, procedures, and related information
• Able to implement and follow through with goals
• Able to read, understand and interpret personnel and financial reports and related materials
• Able to use independent judgment and discretion in managing subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems

Supervisory Controls

The Program Director assigns work in terms of departmental and program goals and objectives.

Guidelines

Guidelines include departmental and program policies and procedures.

Complexity

The work consists of a variety of recreational and physical activities.

Scope and Effect

The purpose of this position is to assist in organizing and implementing recreation programs.

Personal Contacts

Contacts are typically with program participants, co-workers, parents, children and the general public.

Purpose of Contacts

Contacts are typically accessed to give and exchange information and provide services.

Physical Demands

The work is performed both indoors and outdoors. Much of the work is physical in nature, including participation in sporting events and games. The employee may be required to run, walk, jump and lift heavy objects including sports equipment.

Work Environment

The work is typically performed indoors and outdoors.

Supervisory and Management Responsibility

• Paid Holidays
• Vacation Leave
• Sick Leave
• 457b Supplemental Retirement (Deferred Compensation Plan)
• Long and Short-Term Disability
• Direct Deposit
• Employee Assistance Program
• Life Insurance
• Pension Plan
• Medical
• Dental
• Vision
• Flexible Spending Account
• Dependent Care - Flexible Spending Account