Associate, Talent

Publicis Media; New York (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

Publicis Media in New York is seeking an Associate, Talent to support the Talent team through administrative coordination and project support. This role is ideal for someone with strong customer service skills who is looking to build a career in Human Resources as an HR Generalist.

The position helps connect employees with key functions across the organization, including payroll, benefits, new hire onboarding, and terminations.

Qualifications

• Minimum of 1 year of relevant Human Resources or administrative experience.
• Proficiency in Microsoft Office programs, including Word, Excel, PowerPoint, SharePoint, Power Automate, and Copilot.
• Highly organized, adaptable, and able to effectively prioritize and manage time.
• Able to handle confidential information with professionalism and discretion.
• Proactive self-starter with the ability to manage multiple projects and deadlines.
• Strong written and verbal communication skills.
• Demonstrates analytical thinking, sound judgment, strong organizational skills, and a collaborative approach.

Responsibilities

• Coordinate administrative communication related to employee inquiries
• Serve as a liaison among Talent, Payroll, Benefits, IT, Operations, and employees
• Manage and maintain accurate data across internal systems
• Submit IT tickets to ensure employees have the required software and drive access
• Ensure all payroll-related processes are submitted in our HRIS platform by applicable deadlines
• Prepare weekly, monthly, and annual reports for the Human Resources team
• Own and manage new hire onboarding, offboarding, and internal mobility processes
• Act as the first point of contact for general employee requests across offices, answering questions and directing employees to the appropriate resources, particularly for new hires, internal transfers, departures, and personnel or medical leaves
• Complete a variety of administrative assignments accurately and on timeSupport ad hoc projects as needed, including data reporting, in-office events, and other HR initiatives.
• Maintain confidentiality and discretion at all times

Skills

Strong communication

Highly organized

Proactive

Collaborative

Analytical thinking

Discretion with confidential info

Tools

Word

Excel

PowerPoint

SharePoint

Power Automate

Copilot

Job description

Company Description

Publicis Media harnesses the power of modern media through leading agency brands Dysrupt, Infinite Roar, Publicis Collective, Publicis Health Media, Spark Foundry, Starcom and Zenith, as well as global accelerator PMX; immersive experience group PMCI (inclusive of Picture Motion and RDL Worldwide); and access to integrated platform-based technologies and offerings from CJ, Epsilon and Influential. A key business solution of Publicis Groupe ([Euronext Paris FR0000130577, CAC 40]), Publicis Media’s digital-first, data-driven global solutions deliver client value and drive growth in a platform-powered world. It is present in over 100 countries with over 23,000 employees worldwide.

Company Description

Publicis Media harnesses the power of modern media through leading agency brands Dysrupt, Infinite Roar, Publicis Collective, Publicis Health Media, Spark Foundry, Starcom and Zenith, as well as global accelerator PMX; immersive experience group PMCI (inclusive of Picture Motion and RDL Worldwide); and access to integrated platform-based technologies and offerings from CJ, Epsilon and Influential. A key business solution of Publicis Groupe ([Euronext Paris FR0000130577, CAC 40]), Publicis Media’s digital-first, data-driven global solutions deliver client value and drive growth in a platform-powered world. It is present in over 100 countries with over 23,000 employees worldwide.

Overview

The Associate, Talent plays an important role in supporting the Talent team through administrative coordination and project support. This role is ideal for someone with strong customer service skills who is looking to build a career in Human Resources as an HR Generalist. The position helps connect employees with key functions across the organization, including payroll, benefits, new hire onboarding, and terminations. Success in this role requires strong communication skills, active engagement with our employee population, excellent organization, and close attention to detail. The ideal candidate will be able to manage responsibilities effectively in a fast-paced, demanding, and collaborative work environment.

Responsibilities

• Coordinate administrative communication related to employee inquiries
• Serve as a liaison among Talent, Payroll, Benefits, IT, Operations, and employees
• Manage and maintain accurate data across internal systems
• Submit IT tickets to ensure employees have the required software and drive access
• Ensure all payroll-related processes are submitted in our HRIS platform by applicable deadlines
• Prepare weekly, monthly, and annual reports for the Human Resources team
• Own and manage new hire onboarding, offboarding, and internal mobility processes
• Act as the first point of contact for general employee requests across offices, answering questions and directing employees to the appropriate resources, particularly for new hires, internal transfers, departures, and personnel or medical leaves
• Complete a variety of administrative assignments accurately and on timeSupport ad hoc projects as needed, including data reporting, in-office events, and other HR initiatives.
• Maintain confidentiality and discretion at all times

Qualifications

• Minimum of 1 year of relevant Human Resources or administrative experience
• Proficiency in Microsoft Office programs, including Word, Excel, PowerPoint, SharePoint, Power Automate, and Copilot
• Highly organized, adaptable, and able to effectively prioritize and manage time
• Able to handle confidential information with professionalism and discretion
• Proactive self-starter with the ability to manage multiple projects and deadlines
• Strong written and verbal communication skills
• Demonstrates analytical thinking, sound judgment, strong organizational skills, and a collaborative approach

Additional Information

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [e-mail].

All your information will be kept confidential according to EEO guidelines.

Compensation Range: USD $40,280.00 - USD $59,553.00/Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 10/26/2026.