Associate Specialist, Regulatory Affairs - Hybrid

CamWebDir; Rahway (NJ); Hybrid; USD 72,000 - 113,000; Full time

Benefits offered by this job

Annual bonus

Long-term incentive

Medical, dental, vision insurance

Job summary

CamWebDir is seeking a Regulatory Operations role within Global Regulatory Affairs, HRM group, to support ongoing transitions and daily operations of HRM and Veeva Registrations. You will assist with process documentation, training materials, reporting, governance, and data management to enable cross-functional collaboration and successful system adoption.

The role emphasizes creating, updating, and implementing documentation, facilitating trainings, and supporting lifecycle management including

Qualifications

• BS/BA in Biology, Health Sciences/Policy, Information Systems, Human Computer Interaction, or related disciplines.
• Experience documenting regulatory processes and creating training material.
• Familiarity with regulatory applications and compliance reporting.

Responsibilities

• Transition and maintain current process documentation; update resources and create new ones as needed.
• Provide training and education support; transition of training content and ongoing updates.
• Collaborate with SMEs to document requirements and deliver timely solutions.
• Support Change Control Board processes and track changes.

Skills

Change Controls

Change Management

Documentation Preparation

Employee Training Programs

Meeting Facilitation

Process Implementations

Regulatory Communications

Regulatory Processes

Regulatory Reporting

MS Office

Education

BS/BA in Biology

Tools

Veeva Vaults

Job description

This role will work within Global Regulatory Affairs in the Health Registration Management (HRM) Business Process Operations group to help with the continued transition and daily business operations of HRM and Veeva Registrations. The role will support our business system global userbase and release of marketed and clinical product, compliance reporting, and submissions to the HA. This role will be involved in creating, updating, and implementing process documentation, training materials, education resources, reporting and metrics, and data governance. This role will provide direct support to collaboration teams and workshop facilitators to enable capture of all future requirements needed for successful continued support of evolving business needs and keeping pace with regulatory requirements. The objective of this role will be to ensure a smooth transition for our users to the system platform by providing support cross functionally. The role will also support lifecycle management, including change control process enablement.

Responsibilities/Deliverables

• Transition and maintain current process documentation- facilitates updates Business Execution Resources and supports creation of new resources when applicable
• Training and education support-
• Transition of training content and continued support and evolution
• Considers and takes in feedback from users for enhancements to training and helps implement as applicable and track changes; supports roll out of updates to end user community and provides support with maintenance of training with GLD where needed
• Change Management Support-Creation of global HRM communications content, multi-modality delivery expertise
• Process support & requirements gathering- Works with SME’s on requests to ensure requirements are documented and can be delivered in a timely manner
• Change Control Board support-Supports SME’s to raise changes through established processes, tracking metrics and supporting CCB meetings
• Update of HRM website contents- Maintaining the website to allow for delivery of real-time topical focused materials that allow users to consume via the website or through chatbots

Preferred Experience and Skills:

• Proficient in MS Office products (Word, Excel, PowerPoint, Teams)
• Excellent written and verbal communications and attention to detail
• Interpersonal skills and ability to collaborate with others
• Able to work independently to deliver objectives for the team
• Documentation experience
• Proficiency in website design and development
• Ability to optimize user experience through research and design
• Proficient in Veeva Vaults- Specifically Veeva Registrations

Required Education:

BS/BA in Biology, Health Sciences/Policy, Information Systems, Human Computer Interaction, or related disciplines.

Required Skills:

• Change Controls
• Change Management
• Documentation Preparation
• Employee Training Programs
• Meeting Facilitation
• Process Implementations
• Regulatory Communications
• Regulatory Processes
• Regulatory Reporting

Preferred Skills:

• Business Systems
• Regulatory Applications
• Results-Oriented

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance.

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Employee Status: Regular

Relocation: No relocation

VISA Sponsorship: No

Travel Requirements: 10%

Flexible Work Arrangements: Hybrid

Shift: 1st - Day

Valid Driving License: No

Hazardous Material(s): No

Job Posting End Date: 09/28/2026*

* job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

The salary range for this role is $71,900.00 - $113,200.00 This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

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