Associate Specialist, Private Capital Administration

Northern Trust; Tempe (AZ); Hybrid; USD 82,000 - 139,000; Full time

Job summary

Northern Trust is seeking a Fund Administrator in the PCA group to manage quarterly NAVs, financials, tax and audit support for private equity clients. The role emphasizes process improvement, cross-team collaboration, and precise financial reporting.

You will interact with clients and external auditors to ensure accurate statements and compliant deliverables. Hybrid work model applies, with time split between office and remote work, as you contribute to efficient business operations and robust

Qualifications

• Excellent oral and written communication required.
• In-depth functional/industry knowledge required.
• Related industry qualification (e.g. CPA) preferred.

Responsibilities

• Review quarterly fund and business entity closing summaries.
• Report and analyze financial data for clients and investors.
• Close quarterly books to generate final performance figures.
• Interact with clients and PCA teams to understand funds’ activities.
• Prepare financial statements for funds.
• Work with external auditors to ensure accuracy of annual financial statements.
• Operate independently with in-depth knowledge of the business unit.
• Focus on operational risk and profitability by automating manual processes.
• Serve as a subject-matter expert on PCA systems to assist with problem solving.
• Collaborate with PCA IT’s external vendors on development approaches.

Skills

Communication

Analytical thinking

Attention to detail

Adaptable to change

Collaboration

Problem solving

Education

Bachelor's degree or equivalent

CPA preferred

Tools

Investran

Arc Reporting

Job description

About Northern Trust

As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions.

Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide. With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Summary

Responsible for fund administration activities for Private Capital Administration “PCA” clients. The Fund Administration group for PCA is responsible for providing private equity clients with quarterly NAVs and financials, annual draft financials and annual tax and audit support. Technical expert without management responsibilities, seen as a key advisors on business decisions. Consistently displays a balanced, cross-functional perspective, liaising with the rest of the business to improve efficiency, effectiveness and productivity.

Working Model

Hybrid

We have a balanced hybrid working model to ensure you get the flexibility you need, and the successful candidate will spend their time between working in the office and working from home.

Major Duties

• Review of quarterly fund and business entity closing summaries.
• Report and analyze financial data to be disseminated to our clients and their investors.
• Close quarterly books and records of the funds to generate final performance figures.
• Interact with clients and other PCA teams to obtain understanding of funds’ activities.
• Prepare financial statements for funds.
• Work directly with external auditors to ensure accuracy of each fund’s annual financial statements.
• Operates independently; has in-depth knowledge of business unit / function.
• Focus on operational risk and profitability by automating manual processes/calculations and recommending procedures to improve our integration environment and corresponding testing.
• A subject-matter expert on PCA systems to answer questions on functionality/capability to assist with business problem solving.
• Work with PCA’s internal shared service teams to resolve accounting-related questions on how transactions should be recorded to ensure the proper accounting treatment.
• Research technical accounting policy questions for complex client transactions or related to new accounting pronouncements and monitor changes to U.S. GAAP and IFRS.
• Partner with PCA IT’s external vendors on development approach related to new functionality.

Knowledge

• Excellent oral and written communication skills are required
• In-depth Functional / Industry Knowledge is required
• Attention to detail and collaboration skills required.
• Analytical, procedurally competent and problem-solving skills.
• Highly flexible and adaptable to change
• Technical skills / systems knowledge (e.g. Investran, Arc Reporting) are required

Experience

• A College or University degree and/or relevant proven work experience is required.
• Related Industry qualification (e.g. CPA) is preferred

Salary Range

$81,605 - 138,605 USD

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.

Work Authorization

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Working with Us

As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.

Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [e-mail], or alternatively you can discuss your individual requirements with the recruiter you are working with.