Associate Sourcing Specialist (R4464)

The Rundown AI, Inc.; Dallas (TX); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Bonus

Equity

Full-time benefits package

Job summary

The Rundown AI, Inc. is seeking a detail-oriented Sourcing Specialist to join our Supply Chain team in Dallas, Texas. This full-time role involves managing indirect procurement categories such as IT hardware and software. Your goal will be to streamline procurement processes and support various internal teams.

You should have at least 2 years of relevant experience and strong negotiation skills. Benefits include a salary within market range, bonuses, and equity options.

Qualifications

• 2+ years of experience in procurement or sourcing.
• Ability to manage multiple priorities while maintaining attention to detail.
• Experience with indirect procurement categories.

Responsibilities

• Execute and manage purchase orders for indirect spend categories.
• Partner with stakeholders to source goods and services.
• Negotiate pricing and terms with suppliers.

Skills

Strong negotiation skills

Analytical skills

Organizational skills

Proficiency in Microsoft Excel

Communication skills

Tools

ERP systems (Deltek Costpoint preferred)

Microsoft Word

Microsoft PowerPoint

Job description

Job Description

We are seeking a detail-oriented and proactive Sourcing Specialist to join our Supply Chain team at Shield AI. This full-time role focuses on managing a diverse portfolio of indirect procurement categories—including facilities, production tooling and equipment, IT hardware, software, and engineering equipment. The ideal candidate combines strong purchasing fundamentals with the drive to streamline procurement processes, support internal stakeholders, and deliver high-impact results in a fast-paced, mission-driven environment.

What you'll do

• Execute and manage purchase orders (POs) for indirect spend categories to ensure accuracy, timely delivery, and alignment with internal requirements.
• Partner with stakeholders across Engineering, Operations, Facilities, and IT to source and procure goods and services that meet cost, schedule, and quality expectations.
• Negotiate pricing, terms, and lead times with suppliers to achieve optimal value and support budget objectives.
• Maintain accurate and up-to-date records in the company's ERP system (Deltek Costpoint), including supplier data, PO tracking, and delivery schedules.
• Support supplier qualification and onboarding for indirect vendors, ensuring compliance with Shield AI's standards and policies.
• Collaborate cross-functionally to forecast indirect procurement needs and identify opportunities for process or cost improvements.
• Partner with finance and stakeholders to reconcile invoices, resolve discrepancies, and ensure timely payment.
• Support implementation of standard work and best practices for indirect procurement processes.

Required qualifications

• 2+ years of experience in procurement, supply chain, or sourcing, with a focus on indirect categories such as facilities, IT, software, or capital equipment.
• Proven ability to manage multiple priorities and high-volume transactional work while maintaining attention to detail.
• Strong negotiation, analytical, and organizational skills.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Experience with ERP systems (Deltek Costpoint preferred).
• Excellent communication and relationship-building skills to partner effectively with internal teams and suppliers.

Preferred qualifications

• Experience in aerospace, defense, or high-tech manufacturing environments.
• Knowledge of FAR/DFARS or other compliance-driven procurement practices.
• Background in sourcing or managing suppliers for capital equipment, production tooling, or IT infrastructure.
• Background in sourcing or managing contractors for commercial construction projects.
• Experience developing or maintaining standard procurement processes or supplier management frameworks.

Benefits

Full-time regular employee offer package: Pay within range listed + Bonus + Benefits + Equity.

Temporary employee offer package: Pay within range listed above + temporary benefits package (applicable after 60 days of employment).

Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check. Military fellows and part-time employees are not eligible for benefits.

Equal Opportunity Employer

Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.