Associate Sourcing Specialist

Ultipro; Petaluma (CA); On-site; USD 45,000 - 55,000; Full time

Job summary

Amy’s Kitchen in Petaluma, CA seeks a procurement support specialist to assist sourcing category teams with supplier approvals, material management, data accuracy, and basic project coordination.

The ideal candidate has 4+ years of related experience, strong Excel and MS Office skills, and the ability to communicate effectively with suppliers and internal partners to ensure timely, compliant processes, documentation, and vendor performance.

Qualifications

• 4+ years related experience and/or equivalent combination of experience and education.
• Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint.
• Ability to read and write routine reports and correspondence; communicate effectively with groups.

Responsibilities

• Supports new supplier and direct material approvals and documentation.
• Monitors status for approved materials and suppliers, including documentation and sample evaluations.
• Manages dispositions of non-approved raw material inventory and tracking.
• Supports blanket contracts generation, updates, and closures.
• Provides basic project management and coordination for category teams.
• Manages select Tier 3 & 4 supplier accounts including check-ins and negotiations.
• Communicates effectively with managers, buyers, cross-functional partners, and suppliers.
• Performs other assigned projects.

Skills

Microsoft Office

Excel

Word

PowerPoint

Job description

At Amy’s Kitchen, we're more than just a food company—we're a family-owned, proudly independent organic, and vegetarian food company on a mission. As a Certified B Corporation®, our purpose is clear: to make it simple and enjoyable for everyone to eat well.

We're committed to crafting authentic, mouthwatering dishes using only the finest organic ingredients sourced with care. From farm to table, we ensure top-notch quality in every bite, making healthy eating accessible and convenient for all. At Amy’s, we're not just serving meals; we're serving up a taste of goodness, one delicious dish at a time.

Bay area California Compensation: $32.60-$47.30. Our target budget for this hire is $32.60-$40 , depending on the candidate's specific experience and skills.

Provides operational and tactical support to sourcing category teams. Primary areas of focus include raw material and supplier approvals, non-approved inventory resolution, supplier management support, data and contract accuracy, and basic project management.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supports new supplier and direct material (ingredients and/or packaging) approval processes, providing excellent customer service and support for completing and maintaining required documentation, submitting samples, keeping vendor status current in the system, and all other aspects of the process.
• Monitors and maintains status for approved materials and suppliers, ensuring all required ongoing documentation and pre-purchase sample evaluations are completed.
• Manages dispositions of non-approved raw material inventory, including coordination of all related activities and associated tracking & reporting.
• Supports with generation, updates, and closures of blanket contracts, ensuring all contracts in the system are current and accurate.
• Provides basic project management and coordination support to category teams, including but not limited to scheduling meetings, taking notes, conducting research, and tracking tasks.
• Manages select Tier 3 & 4 supplier accounts including managing check-in meetings, supporting with negotiating contracts, and handling supplier-related issues.
• Communicates timely and effectively with all levels (managers, buyers, cross-functional partners, suppliers, etc.).
• Other projects as assigned.

It is the responsibility of all employees to uphold the mission of the Amy’s Food Safety and Quality Policy. This includes following all Food Safety and Sustainability programs and participating in all required training.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

4+ years related experience and/or equivalent combination of experience and education, and related experience and/or training. Proficiency in Microsoft Office, in particular Excel, Word, & Power Point), and related experience and/or training.

LANGUAGE SKILLS

Ability to read and write routine reports and correspondence. Ability to speak effectively before groups of customers or coworkers.

MATHEMATICAL / COMPUTER SKILLS

Ability to analyze and solve basic math and algebraic problems. Experience with Microsoft Office Suite (I.e., Excel, Word, and Power Point) preferred.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear.

The employee is occasionally required to stand, walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to ten pounds.

PHYSICAL DEMANDS and WORK ENVIRONMENT

While performing the duties of this job, the employee is regularly required to sit and talk or hear.

The employee is occasionally required to stand, walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to twenty pounds (Samples). Specific vision abilities required by this job include close vision.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.