Associate Service Manager

PowerToFly; Cincinnati (OH); On-site; USD 70,000 - 100,000; Full time

Job summary

Morgan Stanley is seeking an Associate Service Manager to partner with the Service Manager in delivering operational support and oversight across the Market. The role includes money movement, trade support, approvals, and audit preparation while driving process improvements and client service excellence.

Responsibilities include leading the Service Associate team, coaching new hires, maintaining policy compliance, and coordinating cross-functional communications with Branch, Market, Region, and

Qualifications

• High School Diploma or equivalent required; college degree preferred.
• Active securities licenses: Series 7 (GS), Series 9 & 10 (SU), Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA).
• At least 2 years of industry experience; strong performance in current role is a plus.

Responsibilities

• Lead the Branch in executing strategic priorities with consistency, quality, and policy compliance.
• Oversee service transaction approvals, money movement, and document handling with QA reviews.
• Coordinate training for new Service Associates and maintain strong partner relationships.
• Ensure audit readiness and regulatory policy adherence in collaboration with senior management.
• Identify process improvements to boost productivity and efficiency.
• Handle client inquiries and escalate issues to management as needed.

Skills

Supervisory decision making

Effective communication

Attention to detail

Prioritize and resolve complex needs

Identify issues and trends

Leadership and talent development

Organizational and time management

Conflict resolution

Relationship management

Risk & compliance knowledge

Strategic thinking

Education

High School Diploma/Equivalency

College degree preferred

Active Series 7; Series 9/10 or 66/63/65

2+ years industry experience

Job description

The Associate Service Manager will partner with the Service Manager to help perform operational support and oversight on behalf of the Market as well as general management support functions and special projects. Operational support functions include, but are not limited to, money movement, trade support, operational approvals, and audit prep. The Associate Service Manager must have the ability to resolve problems using all available resources and elevate matters as necessary.

DUTIES and RESPONSIBILITIES

LEADERSHIP

• Lead the Branch in executing the organization’s strategic priorities by influencing and coaching behavioral change with a focus on consistency, quality, and compliance with Firm policies and procedures

• Identify Firm services and solutions that support clients’ needs including secure, digital offerings like Morgan Stanley Online, Digital Vault and Morgan Stanley Mobile including remote deposit capture features

• Facilitate training as the Learning Partner for new hire Service Associates

• Maintain strong relationships with key partners within the Branch, Market, Region and Home Office including participation in team meetings, regional and national calls

• Promote a branch culture that is consistent with the Firm’s core values, including championing diversity and inclusion

• Organize and lead meetings with Service Associate Team (SA) to advise of upcoming enhancements, policy changes, and/or hold trainings on Morgan Stanley systems, procedures and enhancements.

• Ongoing training of the Service Associates (SA) by responding to daily inquiries regarding systems, procedures and policies, performing on the spot coaching sessions when issues arise and/or items come up for review that were incorrectly processed, and holding one on one sessions as needed

OPERATIONAL SUPPORT AND OVERSIGHT

• Oversee service transaction approvals and processes (e.g., trade error supervision, money movement, document handling, cashiering, trading and account maintenance) and ensuring reporting, logs and files are maintained and actioned appropriately

• Oversee document handling by conducting quality assurance reviews on execution within operations area as well as the entire branch

• Lead select operational remediation’s within the team and ensure corrective action is taken before deadlines

• Facilitate resolution of client inquiries/requests

• In collaboration with Service Manager (SM) ensure compliance with Firm policies and procedures by overseeing the execution of regular self-audit testing. Proactive with managing Audit Readiness Program in partnership with CBSO, CM, BSOs and SAs to ensure all operational responsibilities are processed consistently across the Market and accordingly to MS policies and procedures.

• Participate in national calls to learn about new platform changes, policy and procedure updates, share best practices and learn about other timely updates

• Identify and implement process improvements to ensure teams are maximizing productivity and driving efficiencies

• Assist with processing of trade adjustments and responding to operational alerts

• Execute actionable items upon review of delegated reports and requests to meet service level expectations in a timely manner

• Remedy and/or elevate service breaks to management team

OTHER

• Assist with special projects (e.g., recruit onboarding support, digital engagement initiatives)

• Serve as a resource to Sales, Service, Risk and Home Office partners on behalf of Service Managers

EDUCATION, EXPERIENCE, KNOWLEDGE, and SKILLS

Education and/or Experience

• High School Diploma/Equivalency
• College degree preferred
• Active Series 7 (GS), Series 9 and Series 10 (SU), and Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA)
• At least 2 years of industry experience required (5 years industry experience recommended)
• Demonstrated strong performance in current role for the prior 2 years, if applicable

Knowledge/Skills

• Supervisory situational decision making skills mandatory
• Effective written and verbal communication skills
• Strong attention to detail
• Ability to prioritize and resolve complex needs and elevate as necessary
• Ability to identify issues and trends in order to anticipate change and provide comprehensive solutions and remedies
• Evidence of strong leadership and talent development capabilities
• Exceptional organizational and time management skills
• Exceptional conflict resolution skills
• Ability to manage relationships, motivate and lead groups of people at various levels throughout the Market
• Knowledge of Firm’s Risk & Compliance policies
• Ability to think strategically

Reports to

• Service Manager (SM)

WHAT YOU CAN EXPECT FROM MORGAN STANLEY

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.

Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.

Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.

For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.