Associate Project Specialist

Regeneron Pharmaceuticals; City of Troy (NY); On-site; USD 62,000 - 92,000; Full time

Job summary

Regeneron Pharmaceuticals seeks a Project Specialist to support planning, coordination, and execution of initiatives within the IOPS PMO. The role applies standardized PMO methods and templates to maintain artifacts and reporting critical for delivery decisions.

The position sits on the IOPS PMO track and serves as a developmental path toward a Project Manager role, with exposure to governance, reporting, and cross-functional collaboration across GMP-regulated operations.

Qualifications

• BS/BA in business, science, or related field with 2+ years of relevant experience.
• CAPM certification preferred.

Responsibilities

• Maintains project schedules and RAID logs in PMO standard tools and updates status on reporting cadence.
• Tracks scope, schedule, and budget against baseline and flags variances; does not approve baseline changes.
• Coordinates meeting logistics, agendas, minutes, and action-item follow-through, escalating slippage and constraints.
• Compiles project and portfolio status reporting for PMO and leadership review.
• Maintains accuracy of project records in PMO portfolio management tools and tracks defined KPIs.
• Administers PMO governance mechanics, including stage-gate documentation, decision logs, and version control.
• Coordinates communication across functional areas to inform on status, decisions, and required actions.
• Drafts communication and change-management content for PMO review.
• Builds cross-functional relationships and surfaces ambiguity or conflicts for the Project Manager with recommended path forward.

Skills

PMO templates

Project management

Stakeholder management

Communication

GMP knowledge

Education

BS/BA in business or science

CAPM certification preferred

Tools

PMO tools

Job description

Summary: The Project Specialist supports the planning, coordination, and execution of initiatives across the Industrial Operations and Product Supply (IOPS) organization. Operating within the IOPS Project Management Office (PMO), the Project Specialist applies the standardized PMO methodology, tools, and templates to maintain the artifacts and reporting on which delivery decisions depend, and escalates constraints and emerging risks. The track is the primary development path into the Project Manager role.

Essential Duties and Responsibilities

may include, but are not limited to, the following:

Project Delivery & Execution

• Maintains project schedules and RAID logs in the PMO’s standard tools and updates status on the published reporting cadence.
• Applies the standardized PMO project lifecycle and templates, including the quality, documentation, and change-control requirements of a GMP-regulated environment.
• Tracks scope, schedule, and budget against the approved baseline and flags variances; does not approve baseline changes.
• Coordinates meeting logistics, agendas, minutes, and action-item follow-through, and escalates slippage and unresolved constraints rather than absorbing them.

Governance, Portfolio & Reporting

• Compiles project and portfolio status reporting from source data and prepares it for PMO and leadership review.
• Maintains the accuracy and currency of project records in the PMO’s portfolio management tools and calculates and tracks defined key performance indicators.
• Administers PMO governance mechanics, including stage-gate documentation, decision logs, distribution, and version control.

Stakeholder Coordination & Communication

• Coordinates communication across functional areas to keep participants informed of status, decisions, and required actions.
• Drafts communication and organizational change-management content for PMO review.
• Builds working relationships across IOPS functions and follows through on commitments without direct authority; surfaces ambiguity, competing priorities, and stakeholder conflict to the Project Manager with a recommended path forward.

Education and Experience:

• Assoc Project Specialist: Requires a BS/BA in business, physical/biological science or related field, and 2 years of relevant experience, or an equivalent combination of education and experience.
• Project Specialist: Requires a BS/BA in business, physical/biological science or related field, and 2-4 years of relevant experience, or an equivalent combination of education and experience.
• Sr Project Specialist: Requires a BS/BA in business, physical/biological science or related field, and 4-7 years of relevant experience, or an equivalent combination of education and experience.
• CAPM certification preferred.

Knowledge, Skills, and Abilities:

• Working knowledge of project management fundamentals — scope, schedule, risk, and stakeholder management — and the ability to apply PMO templates accurately and consistently.
• Analytical capability to compile, validate, and summarize project and process data, with proficiency in project management tools; familiarity with GMP operations and change control preferred.
• Clear written and verbal communication, including preparing materials for senior audiences with review.
• Highly organized, able to manage concurrent assignments and build cross-functional relationships without direct authority.

Does this sound like you? We are committed to building a workplace with an inclusive culture. Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, sexual orientation, gender identity or expression, gender reassignment, marital or civil partnership status, civil status, pregnancy or parental status, age, disability, nationality, citizenship status, ethnic or national origin, membership of the Traveler community, familial status, genetic information, military or veteran status, or any other characteristic protected under applicable law. Where required, we will provide reasonable accommodation to applicants with known disabilities or chronic illnesses during the recruitment process, unless such accommodation would impose undue hardship.

Where necessary, we disclose salary ranges for roles in all countries in which we operate. The final offer will be determined within the relevant range based on the country of employment, specific role level, and your skills and experience. In some countries, collective bargaining agreements (CBAs) may apply and influence certain elements of pay or benefits. Regeneron offers a competitive and comprehensive total rewards package which may include, depending on country and role: annual bonuses or other incentive plans, equity awards, pension or retirement benefits, 401(k) company match, health and wellness programs, fitness centers, insurance benefits (e.g. medical, dental, vision, life and disability), paid time off, and family support benefits. For additional information about Regeneron benefits in the U.S., please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/ . For other locations, additional information will be provided during the recruitment process.

Please be advised that at Regeneron, we believe we do our best work when we are together. For that reason, many roles are required to be performed on‑site.

As part of the recruitment process, certain background checks may be conducted in accordance with the laws of the country where the position is based. The purpose of such checks is to verify certain information prior to the commencement of employment such as identity, right to work and educational qualifications.

For jobs in Canada: this posting is for an existing position.

Salary Range (annually)

$62,355.00 - $92,400.00