Associate Project Manager-PDC

WVU Medicine; Morgantown (WV); On-site; USD 110,000 - 170,000; Full time

Job summary

WVUH West Virginia University Hospitals seeks a planning and design leader to drive the full project lifecycle—from initial planning and design through bidding, construction, equipment planning, and closeout.

This role directs project delivery for complex healthcare facilities, mentors trades teams, develops detailed schedules, reviews bids, ensures regulatory compliance, and partners with stakeholders to deliver projects on time and on budget.

Qualifications

• Bachelor’s Degree in Engineering, Architecture, Interior Design, or related field.
• Valid driver’s license.
• 3 years’ experience in construction.
• Master’s Degree preferred; Architect/Engineer license desirable.
• PMP/CHC/CHFM certifications preferred.

Responsibilities

• Leads the entire planning and design process, project delivery planning, bidding/selection, construction execution, medical equipment planning and procurement, and coordination of all project logistics.
• Mentors and supervises trades teams throughout projects.
• Develops clear estimates for renovations including cost descriptions and alternate solutions.
• Develops communication plans to ensure transparency with stakeholders.
• Prepares detailed project schedules and work scopes for new construction and renovations.
• Reviews bids and negotiates fee proposals with consultants; coordinates architects/contractors.
• Represents WVUH as reviewer of professional service billings; ensures work performed aligns with invoices.
• Prepares project status reports and schedules for stakeholders and senior leadership.
• Provides cost analysis and change recommendations to deliver on time and budget.
• Acts as consultant to leadership on construction delivery methods and lessons learned.

Skills

Construction knowledge

Healthcare systems knowledge

Regulatory knowledge

Documentation

Communication

Organization & problem-solving

Autodesk/Bluebeam tools

Revit/BIM drafting tools

Education

Bachelor's Degree in Engineering/Architecture/Interior Design or related

Master's Degree

Professional license (Architect/Engineer)

Tools

Autodesk Suite

Bluebeam

E-Builder

Revit

BIM

Microsoft Office

Job description

This position utilizes all knowledge and experience to lead the entire planning and design process, project delivery planning, bidding and selection, construction execution, medical equipment planning, owner furnished equipment planning, procurement activities, and coordination of all project logistics.

MINIMUM QUALIFICATIONS

EDUCATION, CERTIFICATION, AND/OR LICENSURE

• Bachelor’s Degree in Engineering, Architecture, Interior Design, or related field.
• Valid driver's license.

EXPERIENCE

• 3 years’ experience in construction.

PREFERRED QUALIFICATIONS

EDUCATION, CERTIFICATION, AND/OR LICENSURE

• Master’s Degree.
• Architect or Engineering License.
• PMP, CHC, and/or CHFM certification

EXPERIENCE

• Experience in a healthcare system, an academic medical center/health care facility, and public sector and/or university experience.
• Experience with building systems, design, construction techniques, bidding and negotiating contracts and/or fee proposals.

CORE DUTIES AND RESPONSIBILITIES

The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

• Utilizes all knowledge and experience to lead the entire planning and design process, project delivery planning, bidding and selection, construction execution, medical equipment planning and procurement, owner furnished equipment planning and procurement, and coordination of all project logistics. Project sizes up to $10 million with construction teams up to 25 people.
• Mentors and supervises PDC Trades Teams throughout the duration of their projects.
• Develops clear and concise estimates for renovations and improvement requests, including accurate work scope descriptions and accurate estimates of cost; includes recommendations for alternate means of problem solution; with monitoring by Manager of Planning, Design & Construction and Project Managers.
• Develops and leads communication plan for projects to ensure full transparency and understanding of the project by leaders, user departments, stakeholders, patients, and visitors.
• Prepares and develops detailed project schedules and work scopes for new construction and renovation projects as assigned for customer/stakeholder approval.
• Reviews bids and negotiates fee proposals of consultants and coordinates activities of architects, consultants, contractors, and others.
• Represents WVU Medicine as the reviewer of professional service billings to ensure requests align with work performed.
• Prepares and provides project status reports and project schedules for stakeholders and senior leadership.
• Provides recommendations on project costs analysis and alternatives to deliver projects on time and on budget.
• Acts as a consultant to leadership in determining the best construction delivery method for each project. Reviews project delivery outcome and keeps detailed historical records of lessons learned.
• Skillfully navigates the wide array of tasks and responsibilities required to successfully deliver projects while providing the highest level of customer service.
• Leads approval process for all user groups and well communicates the scope of work and cost implications of project intricacies. Leads change management initiatives with the user group to keep project on time and within budget, utilizing LEAN processes.
• Responsible for project compliance during design, construction, and closeout for any and all regulatory agencies having jurisdiction including, but not limited to, Joint Commission, CMS, West Virginia State Fire Marshall, and OHFLAC.
• Manages and reviews for accuracy all project files and documents throughout the course of a project and during project achieve. Project files and documents include contracts, drawings, addendums, bulletins, specifications, submittals, installation and operations manuals, as-built documentation, and other related project files.
• Manages all approvals and signoffs of sample materials, mockups, floor plans, etc by department stakeholders for each project and reviews for compliance of all WVU Medicine brand standards.
• Leads all applicable user groups through project design, bid selection, construction, move in, and go-live in an efficient, safe, considerate manner focusing on positive outcomes for employees and patients.
• Directs all reviews of plans, specifications, drawings, and other project documents with stakeholders, vendors, and design teams to ensure proper installation and operation of any and all equipment and/or systems.
• Directs, supervises, monitors, and coordinates different tradespersons and contractors by daily visiting their assigned projects, in the completion of their assigned construction work towards the timely and cost–effective completion of all assigned projects.
• Responsible for directing all expenses regarding equipment, owner furnished equipment, construction, design, change orders, project scope changes, and other capital expenses, ensuring the project remains at or below budget.
• Review and/or approve shop drawings, change directives (field work orders), request for information, and change orders as necessary.
• Manages change order log. Tracks all project expenses constantly. Maintains all budget vs expense documentation and project schedule.
• Manages the activities of contractors, vendors, and WVU Medicine personnel to follow all facility procedures. Communicates the varies activities to leadership and employees as necessary to avoid impacts to daily operations.
• Leads collaboration of all applicable hospital stakeholders and coordinates necessary interruption of services with Operations, hospital utilities, energy partners, and other stakeholders.
• Alerts appropriate leadership staff of any and all unforeseen conditions and issues found to minimize impacts to project schedules and budgets.
• Transitions projects to health system departments at occupancy. Closes out projects at completion, ensuring all final invoices and contractual commitments have been processed.
• Performs all above duties with dedication to the highest level of customer service for all care team members and patients.
• Assembles and submits for processing quotations, requisitions, and other contract data for projects.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires frequent on-site surveys necessitating prolonged standing, walking, climbing, bending, crouching, stretching, reaching, and other physical movements.
• Requires the ability to lift 25 lbs.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The work may involve exposure to a variety of physical hazards.
• Protective equipment such as respirators, disposable clothing, hearing, foot, and eye protection are required to be worn.

SKILLS & ABILITIES

• Thorough knowledge of standard construction industry work practices and procedures.
• Knowledgeable with both common and highly specialized materials and equipment used in healthcare facilities.
• Knowledge of applicable codes and regulatory requirements such as OSHA, OBC, NFPA, JCAHO, ADA, HIPAA. Understanding of the LEED rating system.
• Technical knowledge of design and construction in order to effectively maintain record documentation.
• Ability to professionally interact on a daily basis with individuals on all organization’s levels.
• Excellent interpersonal, written, and verbal communication skills including demonstrated ability to effectively communicate with a broad range of customers and management levels. Proven organizational and problem-solving skills.
• Highly proficient in construction software platforms including, but not limited to, Autodesk Suite of Products, Bluebeam, E-Builder or equivalent, and Microsoft Office Suite. Experience with CADD, Revit, BIM, or other computer drafting programs.

Additional Job Description

Scheduled Weekly Hours

40

Shift

Day (United States of America)

Exempt/Non-Exempt

United States of America (Exempt)

Company

WVUH West Virginia University Hospitals

Cost Center

625 WVUH Capital

Address

1 Medical Center Drive
Morgantown
West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.