Associate Project Manager, Enterprise Project Management Office

The University of Texas at Austin; Austin (TX); On-site; USD 54,000 - 66,000; Full time

Job summary

The University of Texas at Austin Dell Medical School is hiring an Associate Project Manager for the Enterprise Project Management Office in Austin, TX. You will own the full lifecycle of projects independently while supporting cross‑functional initiatives across Workforce, Facilities, Integrated Clinical Practice, Research, Education, Finance and Technology.

You will work with a talented team of project managers and executive leaders, gain hands‑on exposure across the institution’s strategic

Qualifications

• Requires a bachelor's degree in Business Administration, Healthcare Administration, Public Health, or a related field.
• 1–3 years of experience in project coordination, project management, or operations.
• Relevant education or experience may be substituted as appropriate.
• Preferred: healthcare, academic, or enterprise setting; experience with PM tools; familiarity with healthcare operations.

Responsibilities

• Defines scope, goals, deliverables, and success metrics for assigned projects.
• Develops and maintains project plans, schedules, and resource assignments.
• Tracks progress, flags risks and issues early, and adjusts plans as needed to meet deadlines.
• Facilitates project meetings and communicates status updates to sponsors and team members.
• Maintains documentation and supports cross-functional initiatives.

Skills

Project Management

Organization & Time Management

Written & Verbal Communication

Stakeholder Management

Adaptability

AI-Enabled Productivity

Education

Bachelor's degree in Business Administration, Healthcare Administration, Public Health, or related field

Tools

MS Project

Smartsheet

Asana

Job description

Job Posting Title: Associate Project Manager, Enterprise Project Management Office

Hiring Department: Dell Medical School

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Oct 05, 2026

Position Duration: Expected to Continue

Location: AUSTIN, TX

Dell Mesical School is seeking nan Associate Program Manager for the Enterprise Project Management Office.

Purpose

At The University of Texas at Austin Dell Medical School, we are building a world‑class academic medical center, and the Enterprise Project Management Office (EPMO) plays a critical role in driving the strategic transformation of our institution. We are seeking a motivated Associate Project Manager who wants to build a career in project management while directly contributing to our five-year strategic plan, Health Starts Here.

You’ll own the full lifecycle of projects independently, while supporting our Project Managers on cross‑functional initiatives that span Workforce, Facilities, Integrated Clinical Practice, Research, Education, Finance, and Technology. You’ll work closely with a talented team of project managers, project coordinators, and executive leaders, gaining hands‑on exposure across the full breadth of the institution’s strategic priorities.

Why Join Us

• Own meaningful projects with real accountability and visibility

• Gain exposure across multiple strategic portfolios rather than a single functional area

• Learn directly from experienced project managers who will actively mentor your growth

• Build a foundation of skills, tools, and institutional knowledge across the EPMO

• Contribute to a mission‑driven institution during a transformational time, as we prepare to open a new hospital and grow our academic medical center

You will join a mission‑driven institution during a transformational time and have the unique opportunity to learn directly from experienced project leaders, contribute meaningfully from day one, and directly impact the future of academic medicine and our core values:

• Excellence

• Impact

• Collaboration

• Compassion

• Humility

• Stewardship

Responsibilities

Manages Full Lifecycle of Assigned Projects

• Defines scope, goals, deliverables, and success metrics for assigned projects

• Develops and maintains project plans, schedules, and resource assignments

• Tracks progress, flags risks and issues early, and adjusts plans as needed to meet deadlines

• Facilitates project meetings and communicates status updates, including agendas, logistics, and follow‑up

• Closes out projects with documentation and lessons learned

Stakeholder Engagement and Communication

• Works with administrative, operational, and clinical stakeholders

• Serves as a point of contact for stakeholders on assigned projects, communicating status updates clearly to sponsors and team members

• Manages stakeholder expectations and engagement on assigned projects

• Escalates issues and conflicts to senior project managers or leadership as appropriate

• Builds collaborative working relationships across departments, including close coordination with the Project Coordinator on communications and administrative needs

Project Documentation and Reporting

• Maintains project charters, status reports, and risk logs

• Contributes to executive summaries and dashboards or leadership

• Tracks decisions, changes, and approvals

• Ensures documentation meets compliance and audit standards

Supports Cross‑Functional and Strategic Initiatives

• Partners with Project Managers on components of cross‑functional, strategic initiatives

• Assists with change management and communication activities for cross‑functional project

• Contributes to stakeholder readiness and adoption efforts as assigned

• Steps in on portfolio work as assigned, based on organizational need

• Helps prepare project plans, agendas, schedules, and documentation for cross‑functional and strategic initiatives

Budget and Resource Tracking

• Tracks budgets and expenditures for assigned projects

• Coordinates with finance and procurement teams as needed

• Assists with vendor coordination and invoice reconciliation

Professional Development and Process Improvement

• Participates in EPMO process improvement initiatives

• Seeks mentorship and feedback from senior project managers

• Supports standardization of templates, tools, and workflows

• Takes on increased project ownership and complexity over time

Other duties as identified by department

Marginal or Periodic Functions

• Participates in strategic planning and governance meetings

• Attends professional development and industry events

• Supports special events and post‑project evaluations

KNOWLEDGE/SKILLS/ABILITIES

Project Management

• Plans, organizes, and manages resources to achieve defined project goals

• Develops and executes structured project plans

• Manages scope, schedule, and budget for assigned projects

Organization and Time Management

• Arranges resources and activities in a structured, efficient manner

• Coordinates multiple tasks and deadlines across projects

• Prioritizes effectively and adjusts to shifting timelines

Written and Verbal Communication

• Writes clearly and professionally across a variety of formats

• Prepares reports and documentation appropriate for varied audiences

• Communicates effectively with both technical and non‑technical stakeholders

Customer Focus

• Demonstrates commitment to meeting stakeholder needs

• Builds relationships with project sponsors and team members

• Translates stakeholder needs into actionable project plans

Dealing with Ambiguity

• Adjusts plans as new information emerges

• Exercises sound judgment when working with incomplete information

• Seeks guidance from senior project managers when appropriate

Learning Agility

• Learns quickly when facing new problems or unfamiliar portfolios

• Adapts to new tools, processes, and subject matter areas

• Demonstrates curiosity and takes initiative in professional growth

AI‑Enabled Productivity

• Comfortable using AI tools to support documentation, reporting, and routine project tasks

• Applies sound judgment when reviewing and editing AI-generated content for accuracy before use

• Curious to learn how AI and automation can streamline project workflows across the EPMO

• Willing to build fluency with new AI‑enabled tools as the team's use of them matures

EDUCATION & EXPERIENCE

MINIMUM QUALIFICATIONS

Requires a bachelor's degree in Business Administration, Healthcare Administration, Public Health, or a related field, with 1 to 3 years of experience in project coordination, project management, or operations.

Relevant education or experience may be substituted as appropriate.

PREFERRED QUALIFICATIONS

Experience supporting or managing projects in a healthcare, academic, or enterprise setting. Experience with project management tools (e.g., MS Project, Smartsheet, Asana). Familiarity with healthcare operations or regulatory environments.

LICENSES, REGISTRATIONS OR CERTIFICATIONS

REQUIRED

• None

Preferred

• Certified Associate in Project Management (CAPM), PMI

Salary Range

$60,000 + depending on qualifications

WORKING ENVIRONMENT/EQUIPMENT

• Standard office equipment

• Repetitive use of a keyboard

• May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non‑ionizing radiation, hazardous medications and disoriented or combative patients, or others

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]

• Right to Work Poster (English) [PDF]

• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.