Associate Project Manager

Synergy Staffing; Wichita Falls (TX); On-site; USD 60,000 - 76,000; Full time

Job summary

Synergy Staffing is seeking an Associate Project Manager to support client-facing projects from planning to closeout. The role involves coordinating meetings, maintaining schedules and budgets, and ensuring clear communication with cross-functional teams.

You will work closely with Project Managers, gain exposure to all phases of project delivery, and develop leadership skills for future growth. This onsite position in Wichita Falls includes travel to client sites as needed.

Qualifications

• Bachelor's degree or related field required; engineering or management background preferred.
• 0–3 years of experience in project coordination or related fields.
• Strong organizational and communication skills with attention to detail.

Responsibilities

• Support Project Managers in planning, execution, monitoring, and closeout of projects.
• Coordinate meetings, prepare agendas, document notes, and track follow-up items.
• Maintain schedules, budgets, status reports, and other project documentation.
• Track progress and communicate updates to teams and stakeholders.
• Identify risks and issues and escalate as appropriate.
• Assist with procurement, change orders, and contractual requirements.
• Participate in client meetings and support relationship management.
• Collaborate with technical teams to track deliverables and ensure timely completion.
• Maintain organized project files and documentation through the lifecycle.
• Travel is anticipated (approximately 20–30%) for onsite and client meetings.

Skills

Organizational skills

Written and verbal communication

Cross-functional teamwork

Attention to detail

Learn industrial automation concepts

Time management

Education

Bachelor's degree in Engineering, Construction Management, Business Administration, Project Management, or related field

Tools

Microsoft Office

Project management software

Job description

We are seeking an Associate Project Manager to support the successful execution of client-facing projects by assisting with project coordination, documentation, scheduling, and communication efforts. Working closely with Project Managers and cross-functional teams, this role plays an important part in ensuring projects remain organized, on track, and aligned with client expectations. The Associate Project Manager will gain exposure to all phases of project delivery while developing the skills necessary for future leadership opportunities.

General Job Duties:

• Support Project Managers in the planning, execution, monitoring, and closeout of assigned projects.
• Coordinate project meetings, prepare agendas, document meeting minutes, and track follow-up action items.
• Assist in maintaining project schedules, budgets, status reports, and other project documentation.
• Monitor project progress and communicate updates to project teams and stakeholders.
• Help identify project risks, issues, and potential schedule impacts, escalating concerns as appropriate.
• Support resource coordination efforts to ensure project teams have the information needed to execute effectively.
• Assist with the preparation and management of project change orders, purchase requests, and other administrative requirements.
• Participate in client meetings and serve as a secondary point of contact to support communication and relationship management.
• Collaborate with technical teams to track project deliverables and ensure timely completion of assigned tasks.
• Maintain organized project files and ensure documentation is complete and up to date throughout the project lifecycle.
• Support subcontractor coordination and assist with tracking deliverables and contractual requirements.
• Contribute to continuous improvement initiatives by identifying opportunities to enhance project processes and efficiencies.
• Demonstrate strong teamwork, accountability, and a commitment to delivering quality results.
• Pursue professional growth opportunities to expand project management and industrial technology knowledge.
• This role is located onsite in Wichita Falls, TX, with approximately 20%–30% travel, including potential overnight travel.

Knowledge, Skills, and Experience Needed:

• Bachelor's degree in Engineering, Construction Management, Business Administration, Project Management, or a related field; equivalent relevant experience may be considered.
• 0–3 years of experience in project coordination, project management, industrial operations, engineering, construction, or a related field.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Effective written and verbal communication skills with a professional and customer-focused approach.
• Ability to work collaboratively with cross-functional teams and build positive working relationships.
• Basic understanding of project management principles, including scope, schedule, budgeting, and risk management.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook; familiarity with project management software is a plus.
• Strong attention to detail and commitment to maintaining accurate project records and documentation.
• Willingness to learn industrial automation concepts and technologies used in manufacturing environments.
• Exposure to industrial automation, controls, construction, or manufacturing environments is preferred but not required.
• Familiarity with SCADA, HMI, PLC, MES, or related industrial software is considered a plus.
• Ability to travel as required to support project and client needs.