Associate Project Manager

Thalhimer; Virginia Beach (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Thalhimer in Virginia Beach is seeking an Associate Project Manager to support project managers on tenant improvements and building renovations from planning to delivery to clients. You will assist with day-to-day project coordination, documentation, and communication while developing skills to independently manage projects relative to budget and schedule.

The role emphasizes collaboration with clients, contractors, and leasing professionals, with opportunities to grow into a Project Manager

Qualifications

• Bachelor's degree in CM, RE, architecture, or engineering preferred.
• 1–3 years of related experience in commercial real estate, construction, or project coordination preferred.
• Strong organizational skills and initiative.
• Professional and customer-service oriented.
• Strong verbal and written communication with diverse stakeholders.
• Proficiency in Word, Excel, PowerPoint, Outlook; Procore familiarity preferred.

Responsibilities

• Assist with project coordination from lease review through move management.
• Help prepare and track project budgets and schedules.
• Assist with RFPs for construction services and bid analyses.
• Track RFIs, submittals, and change orders.
• Schedule meetings and document action items.
• Maintain project documentation (contracts, invoices, warranties, OM s, as-builts).
• Communicate updates to internal teams and clients.

Skills

Organization

Project coordination

Communication

Client interaction

Office software

Procore

Detail-oriented

Team player

Education

Bachelor's degree preferred

1–3 years related experience

Tools

Procore

Job description

Job Description: Associate Project Manager

Reports To:

Project Manager / Senior Project Manager

Primary Function:

Support Project Managers in delivering tenant improvement and building renovation projects from the planning phase through final completion and delivery to the client. Assist with day-to-day project coordination, documentation, and communication while developing the skills needed to independently manage projects relative to budget and schedule.

Education:

A Bachelor's degree from an accredited college or university in Construction Management, Real Estate, Architecture, Engineering, or a related field is preferred. 1-3 years of related experience in commercial real estate, construction, or project coordination is preferred.

Qualifications:

• Strong organizational skills, responsiveness, and initiative
• Detail-oriented, with the ability to support multiple projects at once
• Professional and customer service-oriented
• Strong verbal and written communication skills, with the ability to work with a wide range of people, including clients, contractors, and leasing professionals
• Proficient in Word, Excel, PowerPoint, and Outlook; familiarity with Procore or similar construction project management software is preferred but not required
• Basic understanding of construction terminology and design disciplines, with a strong desire to learn
• Positive attitude and team-oriented approach
• Coachable, with a willingness to grow into a Project Manager role

Relationships:

• Maintains relationships with associates and all other departments within the Company
• Works with general contractors, designers, architects, suppliers, vendors, and others serving the Company or its projects
• Supports relationships with clients, tenants, and stakeholders under the guidance of the Project Manager

Activities:

The activities listed here are not all-inclusive; rather, they indicate the types of activities normally performed by this position.

• Project Support
• Assist with projects from lease review, planning, and due diligence through test fitting, design, permitting, bidding, construction, FF&E procurement and installation, and move management
• Help prepare and track project budgets and schedules
• Assist with RFPs for construction services and compile bid comparisons for Project Manager review
• Track change orders, submittals, RFIs, and project invoices
• Schedule project meetings, take meeting minutes, and distribute action items
• Attend site visits and assist with punch lists and quality control
• Organize and maintain project documentation, including contracts, invoices, warranties, O&Ms, and as-builts
• Assist with project closeout and Tenant Improvement Allowance reconciliation
• Communicate project updates to internal teams and clients as directed
• Flag potential risks or issues to the Project Manager promptly
• Over time, manage smaller projects independently as experience grows

Expectations:

• Embrace politeness and respect in all internal and external communications
• Commitment to customer service excellence
• Take ownership of assigned tasks and follow through
• Communicate effectively and keep all parties informed, including owners/clients, tenants, brokers, accounting, and property management
• Respond promptly to information requests, whether internal or external
• Collaborative team member who is eager to learn and grow