Associate Project Manager

Applied Systems; Chicago (IL); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Coverage

Holiday and Vacation Time

Health & Wellness Days

A Bonus Day for Your Birthday

Job summary

Applied Systems is seeking a Project Coordinator for the Activation Services team in Chicago. This role operates in a hybrid model with 3 in-office days weekly (Tuesdays to Thursdays). You will support project planning, track deliverables, and help keep projects on schedule and within budget.

The position requires a Bachelor’s degree and strong organizational, communication, and documentation skills. You will collaborate with clients and internal teams and learn project management best practices

Qualifications

• Bachelor’s degree required in business, communications, PM, or related field.
• Strong organizational skills with ability to manage priorities and budgets.
• Excellent written and verbal communication with customer focus.
• Eagerness to develop project management expertise in a fast-paced environment.

Responsibilities

• Support project planning and execution by gathering requirements and tracking deliverables.
• Prepare and distribute project status updates with accurate documentation.
• Coordinate communication between clients and internal teams.
• Document customer interactions, milestones, tasks, and action items.
• Partner with an experienced Project Manager to learn PM best practices.

Skills

Project planning

Requirements gathering

Budget tracking

Communication

Documentation

Client coordination

Education

Bachelor's degree in Business, Communications, Project Management, or related field

Job description

Job Description

Team: Activation Services

Salary Range: $60,000-$80,000 USD

Location: Chicago

This position operates in a hybrid model with 3 days in-office a week - Tuesdays to Thursdays from our Chicago office.

Opportunity for Impact

Applied is where insurance technology gets reinvented, and we build it fast. Our cloud software and AI-powered solutions reach thousands of agencies and brokers worldwide, setting the pace for what modern insurance can do.

What You’ll Do

• Support project planning and execution by helping gather requirements, track deliverables, and ensure projects stay on schedule and within budget.
• Prepare and distribute project status updates while maintaining accurate project documentation, records, and files.
• Coordinate communication between clients and internal teams, ensuring stakeholders remain informed of progress, changes, and next steps.
• Document customer interactions, project milestones, completed tasks, and action items with attention to detail.
• Partner with an experienced Project Manager to learn project management best practices and support successful client outcomes.

What We’re Looking For

• Bachelor’s degree in Business, Communications, Project Management, or a related field.
• Strong organizational skills with the ability to manage multiple priorities, maintain documentation, and support budget tracking.
• Excellent written and verbal communication skills, with a customer-focused and solutions-oriented mindset.
• Eagerness to develop project management expertise and thrive in a fast-paced, collaborative environment.

Bonus points if you also have:

• Experience supporting project budgets, reporting, or administrative project coordination activities.
• Exposure to software products, SaaS environments, or workflow optimization initiatives.
• Familiarity with project management methodologies, tools, or best practices through coursework, internships, or prior experience.

Talent shows up in a lot of different ways, and we mean that. We welcome candidates from all backgrounds and experience levels, including military members and their spouses and those without a traditional degree or tech background.

Why You’ll Like Working on Team Applied

The best work happens when smart people move fast, together. For over 40+ years, Applied has built technology that solves real problems for insurance professionals - and we’re still pushing what’s possible.

You’ll be part of our people-first culture built on trust, inclusion, and growth - where you’re supported to deliver, collaborate with teammates who care, and grow with leaders invested in your success.

How We’ll Support You

• Medical, Dental, and Vision Coverage
• Holiday and Vacation Time
• Health & Wellness Days
• A Bonus Day for Your Birthday

Compensation Transparency

Our targeted starting base salary in the United States for this position considers a variety of factors, including depth and breadth of experience, skills and role scope. Depending on the role, team members may also be eligible for additional compensation plans (bonus and commission).

Your Security Matters

Our candidates’ personal information and online safety are top of mind. Applied communicates with candidates only via a secure @appliedsystems.com email address or through our official careers portal. Recruiters will never request payments or ask for financial account or sensitive personal information like Social Security numbers.

Background Checks

Employment is contingent upon successful completion of applicable pre-employment background checks and verification processes.

AI Utilization

We leverage AI tools to streamline parts of our recruitment workflow (such as resume parsing and interview scheduling). However, final decisions are always conducted by real humans.

EEO Statement

Applied Systems is proud to be an Equal Employment Opportunity Employer. Diversity and Inclusion is a business imperative and is a part of building our brand and reputation. At Applied, we don’t discriminate, and we are committed to recruit, develop, retain, and promote regardless of race, religion, color, national origin, sexual orientation, gender identity, disability, age, veteran status, and other protected status as required by applicable law.