Associate Project Manager

Vision Technologies; Chantilly (VA); On-site; USD 62,000 - 76,000; Full time

Job summary

Vision Technologies seeks an entry-level Associate Project Manager to oversee small to mid-size projects through the lifecycle. You will assist with planning, installation, material purchasing, resource management, subcontracting, documentation, and overall delivery of projects to meet budget, schedule, scope, and quality targets.

Responsibilities include developing project documents, managing procurement, coordinating meetings, generating weekly status reports, and maintaining schedules and

Qualifications

• Bachelor’s degree in Construction Management, Engineering, Business, or related field; or equivalent combination of education and experience.
• 0–3 years of project coordination or project management experience, preferably in low-voltage systems, construction, technology integration, or related fields.
• Internship or prior experience supporting project managers or working on project teams is a plus.

Responsibilities

• Overall exceptional Project delivery and customer service.
• Development and execution of all project-related documents and deliverables such as: Test & Acceptance Plan, Communications Plan, Risk Analysis and Mitigation Plan, Unique customer requirements/rules and standards.
• Material Procurement and Delivery Schedule
• Internal/external Kick-off meetings
• Weekly Project Status Reports
• Punch lists
• As-Built/Closeout
• Effectively and efficiently manage subcontractors/vendors
• Developing and maintaining an integrated project schedule including tasks, durations, resources, milestones and dependencies
• Providing on time completion of all activities related to contract administration, changes, submittals, procurement, deliverables, and schedule
• Preparing and submitting weekly customer status reports
• Responsible for project procurement including identifying long-lead items, shipping status, and onsite delivery coordination; maintaining material tracker
• Developing and adhering to the project Safety plan
• Ensuring budget tracking and job costing
• Ensuring invoicing is completed on time
• Scheduling and facilitating regularly cadenced project meetings with team members, vendors, and customer’s management team

Skills

Project coordination

Communication

MS Office

Scheduling

Stakeholder management

Education

Bachelor's degree

Tools

MS Project

Procore

Smartsheet

Job description

The Associate Project Manager (APM) is an entry-level Project Management position that will manage small to medium-sized projects through the project lifecycle. The selected candidate will primarily be focused on project management activities such as planning, installation, material purchasing, resource management, subcontracting, documentation, and overall delivery of the project. Delivery will be focused on exceeding customer expectations while meeting or improving budget, schedule, scope, and quality targets. An APM may also be assigned to work in a support role for a Project Manager on large and complex projects that require additional PM assistance with primary responsibilities focused on project administration, coordination, and document management.

Responsibilities:

• Overall exceptional Project delivery and customer service
• Development and execution of all project-related documents and deliverables such as:
• Test & Acceptance Plan, Communications Plan, Risk Analysis and Mitigation Plan, Unique customer requirements/rules and standards
• Material Procurement and Delivery Schedule
• Internal/external Kick-off meetings
• Weekly Project Status Reports
• Punch lists
• As-Built/Closeout
• Effectively and efficiently manage subcontractors/vendors
• Developing and maintaining an integrated project schedule including tasks, durations, resources, milestones and all dependencies
• Providing on time completion of all activities related to contract administration, contractual requirements, change control process, change orders, submittals, procurement, deliverables, and schedule.
• Preparing and submitting weekly customer status reports.
• Responsible for project procurement including identifying and communicating long-lead items, shipping status, and onsite delivery coordination. Additionally, developing and maintaining a material tracker for material that is ordered, staged, delivered, or installed.
• Developing and adhering to the project Safety plan.
• Ensuring the budget is properly tracked and managed utilizing budget tracking and job costing tools.
• Ensuring that invoicing is completed on time
• Scheduling and facilitating regularly cadenced project meetings required to coordinate work activities with team members, vendors, and customer’s management team.

Education & Experience:

• Bachelor’s degree in Construction Management, Engineering, Business, or a related field; or equivalent combination of education and experience.
• 0–3 years of project coordination or project management experience, preferably in low-voltage systems, construction, technology integration, or related fields.
• Internship or prior experience supporting project managers or working on project teams is a plus.

Technical Skills:

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); working knowledge of MS Project or similar scheduling tools.
• Familiarity with project management software such as Procore, Smartsheet, or equivalent is desirable.
• Understanding of basic project accounting principles including budgeting, job costing, and invoicing.

Project Management Abilities:

• Basic knowledge of project lifecycle phases, including initiation, planning, execution, monitoring, and closeout.
• Ability to develop and manage schedules, track deliverables, and coordinate across multiple stakeholders.
• Capable of managing subcontractors, vendors, and coordinating procurement activities.

Communication & Interpersonal Skills:

• Strong written and verbal communication skills for creating project documentation and interacting with clients and internal teams.
• Customer service-oriented with a focus on exceeding client expectations.
• Effective at conducting meetings, status updates, and coordinating team efforts.

Organizational & Problem-Solving Skills:

• Highly organized with the ability to prioritize tasks and manage time effectively across multiple projects.
• Proactive in identifying risks and issues with a solutions-oriented mindset.
• Detail-oriented with strong documentation and reporting abilities.

Other Requirements:

• Ability to travel to project sites as needed.
• Valid driver’s license and clean driving record (if required for site visits).
• Willingness to learn and grow within the Project Management discipline, including pursuing PMP or CAPM certification in the future.