Associate Project Administrator

Valmont Industries, Inc.; Omaha (NE); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Healthcare (medical, prescription, etc

401k retirement plan with companymatch

Paid time off

Life insurance

Disability benefits

Tuition Reimbursement

Job summary

Valmont Industries, Inc. is seeking an Associate Project Administrator to coordinate between Valmont and customers on quotes, orders, pricing, and delivery. The role supports multiple departments and ensures accurate, timely processing of orders and contracts.

The position emphasizes maintaining margins, scheduling, and maintaining customer files while collaborating with Sales, Engineering, and Production Control to meet deadlines and quality standards.

Qualifications

• Bachelor's in relevant field or Associate's with 3+ years' experience, or 5+ years' relevant experience
• Strong interpersonal, verbal, and written communication skills
• Ability to use independent judgment and discretion
• Maintain a positive, professional attitude in a high-volume, fast-paced environment with deadlines
• Advanced problem-solving skills with attention to detail
• Able to work independently and as part of a team
• Knowledge of Excel, Word, and Outlook at a proficient level
• Attention to detail and understanding customer specifications and manufacturing processes

Responsibilities

• Process quotes and orders on a timely basis and monitor flow through departments
• Maintain customer master files and communicate progress to customers
• Enter and schedule orders and ensure alignment with quotes and contracts
• Build and manage front-end project schedules for production facilities
• Coordinate with Sales, Engineering, Drafting, and other departments
• Provide input for order scheduling and expediting when required

Skills

Interpersonal communication

Verbal communication

Written communication

Independent judgment

Problem solving

Organizational skills

Teamwork

Microsoft Excel

Microsoft Word

Outlook

Education

Bachelor's degree in relevant field

Associates Degree + 3+ years experience

Bachelor's degree: Business/PM/Engineering/Construction/SC

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

We7re Here to Move the World Forward.

Valmont impacts millions of people around the world every day, yet they might not realize the many ways. Our technology is helping feed the growing population, supplying the world with more reliable energy and access to renewables, enhancing connectivity in remote and urban locations to create a sustainable future and so much more. Simply put, Valmont is advancing agricultural productivity and reimagining vital infrastructure to make life better.

28800 Ida St Valley Nebraska 68064-8016

Why Valmont

Were Here to Move the World Forward.

Valmont impacts millions of people around the world every day, yet they might not realize the many ways. Our technology is helping feed the growing population, supplying the world with more reliable energy and access to renewables, enhancing connectivity in remote and urban locations to create a sustainable future and so much more. Simply put, Valmont is advancing agricultural productivity and reimagining vital infrastructure to make life better.

Join a Fortune 1000 company that respects hard work, honors diversity and invests in our employees as we focus on creating the world of tomorrow, today. We are the modern workforce. Are you ready to move the world forward? Apply now.

A Brief Summary Of This Position

This individual contributor position is the main coordinator between Valmont and our customers in areas of requests for quotations, accepting and processing orders, computing accurate prices, maintaining management directed margins, negotiating price and delivery to obtain orders, handling all quote and order related issues for our customers.

Essential Functions

• This position reports to a Project Administrator Supervisor or Manager and has no direct reports
• This role should have the ability to collaborate effectively with other functional areas such as: Sales, Engineering, Drafting, Industrial Engineering, Marketing, Legal, Manufacturing, Production Control, Purchasing, Shipping, Traffic, Accounting, Certifications, and remote manufacturing locations
• Process quotes and/or orders on a timely basis and monitor flow through various departments, including expediting when required
• Maintain a complete understanding of the quote and order entry systems and all the process and procedure changes that occur
• Build and manage front-end project schedules to ensure production facilities receive work timely
• Establish and maintain a reliable working relationship with the Valmont manufacturing plants
• Expeditiously resolve problems as they occur both internally and externally
• Verify orders received against quote and contract documents; enter and schedule orders and maintain open communication with representatives and customers as to the progress of orders
• Establish and maintain customer master files on all assigned accounts to provide timely information, minimize quotation and order turnaround time, and to maximize accuracy and effectiveness
• Carry out all special assignments as requested by Manager/PA Supervisor

Other Important Details About The Role

The Associate Project Administrator deals frequently with representatives and customers on an individual order basis and regarding general policies in the areas of terms of sale, order costing, order processing, order expediting, customer complaints, and product liabilities. The Associate Project Administrator is responsible for all order related tasks, including:

• Order processing
• Comparison of total purchase order terms to Valmont terms and pricing policy
• Contract review of product, price, and delivery
• Maintain two-way flow of information between company departments and the various external contacts on Division-related orders
• Calculate margins and commissions
• Determine which manufacturing site an order will be built
• Provide production control with input for order scheduling
• Order expediting through all internal departments
• Credit-related functions
• Provide pertinent information to Engineering and Drafting teams on individual order basis
• Use available drafting systems to determine production part numbers for new orders and ship shortages
• Provide feedback as requested by the Sales Department on general territories and individual customer orders

Required Qualifications Of Every Candidate

• Preferred Bachelors in relevant field or Associates Degree in relevant field with 3+ years of experience or 5+ years of relevant experience
• Demonstrated strong interpersonal, verbal, and written communication skills
• Demonstrated ability to use independent judgment and discretion
• Demonstrated ability to keep a positive, professional attitude in a high volume, fast-paced environment subject to specific deadlines which must be met
• Must possess advanced problem-solving skills, with attention to detail and a number/math orientation
• Ability to work in, and be an integral part of, a team environment
• A strong working knowledge of Microsoft Excel, Word, and Outlook
• Self-starter with excellent organizational skills in planning and organizing to handle multiple tasks concurrently
• High level of attention to detail and knowledge of the customer's specification requirements as well as a thorough understanding of the end use of the product and the manufacturing processes used to make the product

Highly Qualified Candidates Will Also Possess These Qualifications

• Bachelors degree with an emphasis in Business, Project Management, Engineering, Construction Management, Supply Chain, or related field
• Prior work experience in Order Management, Project Management, Customer Service or Support, Account Management, Drafting or Engineering
• Ability to understand and analyze engineering details, project plans, and specifications
• A high level of knowledge of the Valmont quote, order entry and related software systems and programs
• Knowledge of Utility industry and products highly preferred

Working Environment And Physical Efforts

Work is typically performed in an office setting. The incumbent is regularly required to sit for extended periods of time, as well as talk and listen on the phone and in personal conversations or meetings. Environment is fast paced and demanding most of the time. No travel requirements for this position. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms while working in the office with various files and forms and while working on the computer. The employee is occasionally required to move about the office. Incumbent must utilize proper ergonomic safeguards such as monitor height and positions, keyboard location and height and proper wrists rests. The employee must occasionally lift and/or move up to 15 pounds in working with large files, binders, and computer equipment. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception.

Benefits

Valmont offers employees and their families a comprehensive Total Wellbeing benefit package to ensure their individual and familys overall wellness needs are met. Some offerings are dependent upon the role, work schedule, or location and can include the following:

• Healthcare (medical, prescription drugs, dental and vision)
• 401k retirement plan with company match
• Paid time off
• Employer paid life insurance
• Employer paid short-term and long-term disability including maternity leave
• Work Life Support
• Tuition Reimbursement up to $5,250 per year
• Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more

Valmont does not discriminate against any employee or applicant in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, veteran status, disability or any other characteristic protected by law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

If you have a disability and require any assistance in filling out the application for employment email [e-mail].