Associate, Program Management

LA28 (Web); Los Angeles (CA); On-site; USD 71,000 - 82,000; Full time

Job summary

LA28 in Los Angeles is seeking a Project Management Associate for the Program Management team. This role supports portfolio planning, tracks milestones, and coordinates cross-functional work across departments to ensure on-time delivery.

You will analyze data, prepare reports for senior leadership, and help improve processes. A bachelor’s degree and 3+ years in project coordination are required; on-site work in LA may include evenings during events.

Qualifications

• Bachelor’s degree in Project Management, Business Administration, Event Management, Sports Management, or related field.
• 3+ years of experience in project coordination, project management, or administrative support in a fast-paced environment.
• Strong organizational and time-management skills with attention to detail.
• Interest in project management and event operations; data analysis and reporting aptitude.

Responsibilities

• Track portfolio data and KPIs using Smartsheet and other tools.
• Develop reports for senior leadership and internal stakeholders.
• Coordinate cross-functional timelines and priorities.
• Foster a project management community and improve processes.
• Support governance, meetings and planning forums.

Skills

Project coordination

Time management

Data analysis

Report preparation

Communications

Education

Bachelor's degree in Project Management

Bachelor's degree in Business Administration

Bachelor's degree in Event Management

Tools

Smartsheet

Microsoft Excel

Job description

LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. We are on a singular mission to create an Olympic and Paralympic Games that celebrate all that this city and country have to offer, delivering an unparalleled experience for athletes, fans, partners and our community.

The 2028 Games mark the return of the Summer Games to the U.S. for the first time in 32 years and Los Angeles’ third time hosting an Olympic Games and first time welcoming the Paralympic Games. This presents the unique and exciting opportunity to celebrate our legacy with the Games and push the Olympic and Paralympic Movements forward, writing a new chapter of Games history in Los Angeles.

Putting on an Olympic and Paralympic Games is a team sport. To build a Games unlike any the world has seen before, we need the best team in place–a team full of perspectives, experiences and expertise. We are guided by the following set of values and behaviors–optimism, integrity, excellence, inclusion, co-creation and boldness–and look forward to hearing about how your past experiences align with them.

Position Summary

LA28 is seeking Project Management Associate for the Program Management team. Each will play a critical role in the successful planning and execution of the LA28 Olympic and Paralympic Games. This position sits within the Project Management team as part of the central Planning & Programs department, which serves as an organizational hub to drive integrated planning, cross-functional coordination, and project tracking. The Associates will be placed with a Portfolio of work focused on experience in either Experience & Engagement, Event Delivery, or PMO Centralized Planning.

This is a fast-paced, collaborative role best suited for someone who enjoys connecting dots, solving problems, and supporting project execution across diverse teams. The Associate will directly support their Portfolio Lead, program integrators, and team project managers ensuring that project status, risks, and milestones are tracked, analyzed, and communicated effectively.

The role provides a unique opportunity to gain hands-on experience in large-scale event planning, with visibility into multiple functional areas across the organizing committee.

Key Responsibilities

• Track Key Performance Indicators (KPIs): Maintain and analyze portfolio data using Smartsheet and other tools to monitor progress against master schedules, milestones, and RADIO logs (Risks, Actions, Issues, Decisions, Opportunities).
• Develop Reports: Collect and synthesize large sets of quantitative and qualitative data into actionable reports for senior leadership and internal stakeholders.
• Support Cross-Functional Coordination: Collaborate with project leads across departments to align timelines, deliverables, and priorities.
• Foster a Project Management Community: Build strong working relationships with project managers, enabling streamlined communication and consistent status tracking.
• Optimize Processes: Identify and propose improvements to portfolio and project management processes to increase efficiency and visibility.
• Support Governance & Forums: Assist with documentation and facilitation of portfolio meetings, working groups, and planning forums.

Background and Requirements

Bachelor’s degree in Project Management, Business Administration, Event Management, Sports Management, or a related field (or equivalent experience).

3+ years of experience in project coordination, project management, or administrative support, preferably in a fast-paced environment.

Skills & Qualifications

Demonstrated organizational and time-management skills to handle multiple tasks and deadlines.

Interest in project management and event operations.

Excellent data analysis, presentation preparation skills, and attention to detail.

Problem-solving mindset and willingness to learn.

Working knowledge of project management tools (SmartSheet experience is a plus).

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) for tracking tasks and preparing reports.

Passion for sports, large-scale events, or the Olympic and Paralympic movement is a bonus!

Physical Requirements and Working Conditions

Ability to work On-site in an office environment, based in Los Angeles, CA.

The majority of work will be conducted in an office setting, requiring extended periods of time using computers, phones, and other office equipment.

The LA28 office is an open floorplan working environment; employees must be able to work efficiently in an open cubicle environment.

Hours of work may vary, including evenings, weekends, and holidays, especially during peak event periods.

Perform other duties as required; the role will evolve over time and may include operational responsibilities during the Olympic and Paralympic Games.

Education/ Training / Certifications

Bachelor’s degree in Project Management, Business Administration, Event Management, Sports Management, or a related field (or equivalent experience).

Salary

The annual base salary range for this position is $70,500 - $82,000. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28’s operational business needs and applicable law.

LA28 does not provide relocation assistance.

EEO Statement

LA28 is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We strive to build a team that is diverse, inclusive and encourages qualified candidates of all backgrounds, perspectives, and identities to apply. We assess applications based on relevant skills, education, and experience a candidate can add to our team.