Associate Meeting Planner (Fixed Duration Employment)

Indiana Ag Connection; Indianapolis (IN); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Two weeklong shutdowns

8-week parental leave

Flexible work arrangements

401K matching

Job summary

Elanco is seeking an Associate Meeting Planner for a fixed duration position in Indianapolis, IN. The role focuses on executing high-impact meetings and events that build brand awareness and partnerships across internal and external stakeholders.

You will manage the full lifecycle of events, from discovery and planning through on-site execution and post-event analysis, ensuring adherence to budgets and timelines.

Qualifications

• Bachelor's Degree required with 3–5 years' experience in project management and events.
• Experience with travel & meeting tools such as Cvent and Concur.
• Experience supporting global meetings and travel management.

Responsibilities

• End-to-end meeting management from intake to post-event evaluation.
• Define objectives, budgets, attendee experience and event requirements.
• Coordinate logistics: venue sourcing, registration, rooming lists, BEOs, transportation, AV.
• Manage multiple meetings simultaneously, meet deadlines and SLAs.
• Develop post-event reports and KPIs to show event effectiveness.
• Collaborate with internal teams to ensure compliance and security.

Job description

### Job Details#### Job Title:Associate Meeting Planner (Fixed Duration Employment)#### Location:,, ,#### Company:#### Industry Sector:#### Industry Type:#### Career Type:#### Job Type:Full Time#### Minimum Years Experience Required:N/A#### Salary:### Get Job Alerts**Career Type:****Country:** USAI agree to receive alerts from and to the .Your alert was created successfully.x## General Alert Saved* The listings below are jobs matching the criteria you've selected for your General Alert on.Criteria selected was:* General alert saved for .* General alert notifications will be sent weekly on Monday.* Please note that you can only have one general alert active at any given time. Creating a new general alert will override an existing general alert.* Visit the to manage your alerts# Associate Meeting Planner (Fixed Duration Employment)| Number of Years Experience: | Minimum Education Completed: | || Education Major / Discipline Category: | Most Recent / Current Occupation: | |**At Elanco (NYSE: ELAN) - it all starts with animals!****As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets.** **At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose - all to Go Beyond for Animals, Customers, Society and Our People.****At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you'll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.****Making animals' lives better makes life better - join our team today!****Your Role:** **Associate Meeting Planner JD**We are seeking a creative and highly organized Associate Meeting Planner to execute memorable events that generate brand awareness and build business relationships. In this role, you will be an expert multitasker with impeccable attention to detail, capable of anticipating risks and needs to ensure every event is flawlessly executed from conception to completion.**Your Responsibilities:**As an Associate Meeting Planner, you will independently provide consultative guidance to internal and external customers to define, develop, execute, and manage meeting strategies. Your core responsibilities will include:**End-to-End Meeting Management*** Manage the complete meeting lifecycle from initial intake through post-event evaluation.* Conduct discovery meetings with stakeholders to define business objectives, attendee experience, budget, and event requirements.* Develop comprehensive project plans, timelines, and communication plans.* Coordinate all logistical aspects of meetings, conferences, training events, executive meetings, sales meetings, customer events, and internal corporate events.* Manage multiple meetings simultaneously while ensuring deadlines and service levels are consistently achieved.**Strategic Planning, Guidance, Event Logistics & Execution:*** Provide consultative guidance that defines and develop meeting strategies to achieve specific goals.* Identify client requirements and expectations for each event. Manage kickoff meetings.* Manage event logistics, including venue sourcing, attendee management, rooming lists, BEOs, transportation, event website registration via Cvent, and offsite activities.* Coordinate with suppliers, caterers (with a focus on dietary needs), hotel staff, and employees to ensure optimal event space logistics, setup, and AV needs are met.* Coordinate badge production, mobile app, and (pre/post) surveys.* Collaborate with internal departments to ensure guest guidelines, compliance, security, & employee health requirements are met.**Financial & Budget Management*** Develop comprehensive meeting budgets. Monitor expenses throughout the planning process while tracking commitments against approved budgets.* Forecast costs & identify opportunities for savings. Reconcile final invoices and ensure accurate financial reporting.* Identify cost-saving opportunities while maintaining meeting quality & attendee experience.* Reconcile meeting credit cards, manage budget updates, and oversee payment processing for all event suppliers.* Manage the supplier Request for Proposal (RFP) process.**Process Improvement & Reporting:*** Develop post-event reports on event effectiveness and provide monthly reporting.* Monitor and report end-to-end process metrics and KPIs. Identify and report meeting savings.* Identify, implement, and monitor projects for ongoing process improvement initiatives.* Maintain adequate process documentation and provide user education/training.**What You Need to Succeed (Basic Qualifications):*** **Education:** Bachelor's Degree with a minimum of 3-5 years' experience in project management with a history of successful events.* **Required Experience:** Experience with travel & meeting tools, including Cvent, Concur, & other relevant platforms.* Experience supporting global meetings & travel management companies (TMCs).* Experience with meeting payment solutions, purchase orders, procurement, and sourcing.* Familiarity with expense management platforms such as SAP Concur.* Experience managing supplier performance and service-level agreements.**What Will Give You the Competitive Edge (Preferred Qualifications):*** Certified Meeting Professional (CMP) designation.* Proven success in collaborating with external suppliers, outsource service providers, and internal business partners.* Strong analytical, problem-solving, and communication skills.* Control-oriented mindset based on prior operational business roles.* Self-directed and able to work independently with high learning agility.* Excellent interpersonal, written, and verbal communication skills.* Exceptional organizational skills with the ability to multitask under pressure.* Meticulous attention to detail and expert time management skills.* Financial savvy, with the ability to adhere to plan budgets and process invoices.* Ability to adapt strategy to meet unique requirements in a multi-national meeting environment (cultural diversity, currencies, political climates, language barriers, time zones).**Additional Information:*** Location: Indianapolis, IN Global HQ (Hybrid Environment)* Travel: Up to 25%* Employment Type: Fixed Duration Employment**Elanco Benefits and Perks:**We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include:* Two weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO)* 8-week parental leave* 9 Employee Resource Groups* Flexible work arrangements* Up to 6% 401K matchingElanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected statusElanco may use automated tools, including AI, to support parts of our recruitment process, such as reviewing applications against job-related criteria and/or transferrable skills. These tools help ensure a consistent, structured evaluation, but they do not make hiring decisions. All decisions involve a human reviewer. For more information on how we handle personal data, please see our Elanco Workforce Privacy Notice.To apply please click on APPLY TO THIS POSITIONJob Post Date: 07/14/26Here are some other jobs you may be interested in applying for.| | || - | - || Elanco Indianapolis, Indiana | Elanco Indianapolis, Indiana || Elanco Clinton, Indiana |