Associate, Legal Operations

Justia, Inc.; New York, Northern (NY, KY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

CFSB is seeking a Legal Process Analyst to handle subpoenas and other legal process across federal and state agencies. You will communicate with law enforcement, researchers, and internal business groups to assemble responsive information and manage e-discovery.

The role requires strong attention to detail, independent work style, and the ability to meet deadlines. Hybrid work is available in NYC, with at least two in-person days per week near Penn Station.

Qualifications

• Bachelor’s degree or equivalent education and experience.
• 3+ years of experience in an equivalent role preferred.
• Education focused on law, criminal justice or governance will be of interest.

Responsibilities

• Act as the primary point of contact for external parties regarding subpoenas and legal requests.
• Review and prepare responses to subpoenas and government agency requests for customer information.
• Research account systems of record to compile requested information across business lines.
• Coordinate with fintech partners to assemble responsive information.
• Draft and provide legal hold notices.
• Manage e-discovery and review of emails and other correspondence.
• Ensure completeness, quality, and accuracy of information per subpoena requests.

Skills

Attention to detail

Strong communication

Independent worker

Team player

Education

Bachelor's degree or equivalent (Law/Criminal Justice/Governance)

Tools

MS Word

Outlook

e-discovery tools

Job description

JOB SUMMARY:

CFSB is a federal savings bank at the forefront of fintech and payments. We are looking for someone with a desire to apply their knowledge of handling subpoenas and other legal process to the unique regulatory/law enforcement matters of a novel bank.

This role involves reviewing and processing legal process (e.g. subpoenas, levies, freeze notices, regulatory CIDs, search warrants, national security letters) served on the bank from attorneys, law enforcement, federal agencies and state agencies. You will be the primary team member communicating with law enforcement and handling more complex requests, while also compiling information, preparing responses, and working closely with two other legal process analysts. You will also be responsible for record certification as well as person most knowledgeable (PMK) depositions.

The team is directly overseen by a US attorney and indirectly by the Bank’s General Counsel.

Candidates must be able to conduct and manage customer account research, document collection, e-discovery and coordination with internal business groups. The candidate must be able to manage multiple responsibilities, be detail-oriented, demonstrate strong judgment, and meet time-bound deadlines.

For candidates in the New York City area, this role is hybrid, meaning associates spend at least two days per week in-person at our office near Penn Station.

Responsibilities:

• Act as the primary point of contact for external parties (e.g., law enforcement, regulatory agencies) regarding subpoenas and legal requests
• Review and prepare responses to subpoenas and government agency requests for customer account information
• Interact with business lines to research account systems of record to compile requested information
• Communicate with Bank’s fintech partners to compile responsive information
• Draft and provide legal hold notices
• Manage e-discovery and review of emails and other correspondence responsive to subpoena requests
• Evaluate information received from all business lines to ensure completeness, quality, and accuracy consistent with subpoena requests
• Maintain up-to-date knowledge of relevant laws and regulations affecting subpoena compliance and information disclosure, and manage the Bank’s procedure document to respond to legal process
• Communicate with requesting parties/agencies to resolve ambiguous requests
• Notate relevant request and response information in system of record
• Manage workload in an efficient manner to ensure requests are completed timely and within stated team benchmarks
• Assist with team administrative functions, reporting, and special projects (as needed), and perform other duties as assigned by the Legal team attorneys

Knowledge, Skills, and Abilities:

• Ability to process meeting information quickly and transcribe relevant information in an organized and succinct manner.
• Attention to detail.
• Ability to work independently as well as being a team player.
• Microsoft Word and Outlook skills, experience with e-discovery tools is preferred.
• Excellent verbal and written communication skills.

Education, Training, and Experience:

• Bachelor’s degree or equivalent education and experience.
• 3+ years of experience in an equivalent role is preferred
• In addition to work experience, an education focused on law, criminal justice or governance will be of interest.