Associate II, Admin Services

MSD Malaysia; Durham, Northern (NC, KY); Hybrid; USD 64,000 - 100,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) savings plan

Job summary

Merck & Co., Inc. in North Carolina is seeking an Associate II, Administrative Services to provide advanced administrative support for the VMF IPT.

The role enables organizational effectiveness through executive support, budget administration, meeting management, and onboarding coordination in a fast-paced manufacturing setting. The successful candidate will partner with leaders, coordinate onboarding, manage budgets, and support governance of digital collaboration tools while driving process

Qualifications

• Experience providing administrative support to leaders or large teams.
• Ability to handle sensitive information with confidentiality.
• Strong communication and organizational skills.

Responsibilities

• Manage departmental budgets and track targets.
• Support expense management and purchase orders.
• Administer SharePoint, Teams, and distribution lists.
• Coordinate onboarding for new hires.
• Manage executive calendars and meetings.

Skills

Administrative support

Budget coordination

Calendar management

Microsoft 365

Education

High School Diploma or equivalent

Tools

SAP

SharePoint

Teams

Job description

Job Description Summary

The Vaccine Manufacturing Facility (VMF) Operations team is seeking an Associate II, Administrative Services to provide advanced administrative and operational support to the VMF Integrated Process Team (IPT). This role is responsible for enabling organizational effectiveness through executive support, operational coordination, budget administration, meeting management, and onboarding support. The successful candidate will serve as a trusted partner to leaders and teams, ensuring seamless execution of key business processes in a fast-paced manufacturing environment.

Key Responsibilities

Operational & Business Support

• Manage departmental budgets within company systems, partnering with budget owners to monitor spending, track targets, and identify potential issues proactively.
• Support expense management and purchase order processing for assigned leaders, ensuring timely completion and compliance with company policies.
• Administer digital collaboration platforms, including SharePoint, Teams, and distribution lists, maintaining content accuracy, access controls, and governance standards.
• Drive administrative excellence by partnering with administrative colleagues and cross-functional teams to streamline processes, share best practices, and implement continuous improvements.
• Support operational compliance activities, including training curriculum administration, SOP updates, and training assignment tracking.

Executive & Meeting Management

• Manage complex executive calendars, prioritizing competing demands, resolving scheduling conflicts, and maintaining effective communication with stakeholders.
• Coordinate and facilitate team meetings, workshops, and special events, including scheduling, logistics, meeting materials, minutes, and action item follow-up.
• Provide proactive support for leadership meetings and organizational priorities through schedule planning, stakeholder coordination, and independent follow-up.

Onboarding & Team Coordination

• Coordinate onboarding activities for new hires, including equipment and resource requests, system access, organizational assignments, and other onboarding requirements to ensure a positive and efficient start.

Qualifications

Required: Proven experience providing administrative support to leaders and/or large teams in a dynamic business environment. Demonstrated ability to handle sensitive organizational, financial, and personnel information with the highest level of confidentiality and discretion. Strong verbal and written communication skills with the ability to effectively engage leaders, colleagues, and external stakeholders. Excellent organizational skills with a proven ability to manage multiple priorities, meet deadlines, and work independently. Strong analytical, problem-solving, and decision-making capabilities. Advanced proficiency with Microsoft 365 applications and digital collaboration tools. High level of integrity, professionalism, and collaboration.

Preferred Experience

Preferred: Experience within the pharmaceutical, biotechnology, or manufacturing industry. Two or more years of experience as an Administrative Assistant, Executive Assistant, or similar role. Experience using SAP for budget management, purchase orders, and cost tracking. Professional certifications such as Certified Administrative Professional (CAP), Project Management Professional (PMP), or Professional in Human Resources (PHR).

Education

High School Diploma or equivalent required. Additional education, professional certifications, or related coursework preferred.

What Success Looks Like

Trusted partner to leaders and teams. Highly organized and responsive in a fast-paced environment. Proactive problem solver who anticipates needs and drives execution. Consistently maintains accuracy, confidentiality, and professionalism while supporting critical business operations.

The salary range for this role is: $63,800 - $100,400

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.

#MSJR #EBRG #VetJobs

Required Skills: Database Management, Data Entry, Document Management, Email Management, Event Planning, File Management, Inventory Management, Office Management, Payment Handling, Processing Expense Reports, Project Coordination, Purchase Order Management, Researching, Travel Coordination, Vendor Management

Preferred Skills: Current Employees Current Contingent Workers US and Puerto Rico Residents Only:

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: EEOC Know Your Rights EEOC GINA Supplement. Learn more about your rights, including under California, Colorado and other US State Acts San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives: Please Read Carefully Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status: Regular Relocation: No relocation VISA Sponsorship: No Travel Requirements: No Travel Required Flexible Work Arrangements: Not Applicable Shift: 1st - Day Valid Driving License: No Hazardous Material(s): N/A Job Posting End Date: 09/8/2026 A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where we have codified our legacy for over a century. Our success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.