Associate Fiscal Analyst

Court of Alameda; United States; On-site; USD 91,000 - 111,000; Full time

Job summary

The Superior Court of California, County of Alameda is seeking an Associate Fiscal Analyst to provide analysis, oversight, and reporting for budget services, grant administration, or general finance functions. The role requires two years of professional experience in administrative or analytical work and a Bachelor's degree.

This journey-level position supports project management, budget development, and monitoring while ensuring compliance with court policies and grant requirements.

Qualifications

• Bachelor's degree from an accredited college is required.
• Two years of full-time professional experience in administrative, systems or operational analysis is required.
• Knowledge of public budgeting, analysis techniques, and procurement basics is expected.

Responsibilities

• Assist in development and implementation of division or departmental goals.
• Analyze data and prepare budgetary reports for management.
• Assist in writing procurement documents (RFP, RFQ) and contracts.
• Monitor expenditures, track budget performance, and prepare fiscal analyses.

Skills

Budget analysis

Public budgeting

Project management

Data analysis

Communication skills

Education

Bachelor's degree

Job description

Salary Range $90,729.60 - $110,926.40

Job Description

The Superior Court of California, County of Alameda is accepting applications for the position of Associate Fiscal Analyst. Under general supervision, reporting to a Principal Analyst in the Finance Division, this position is responsible for providing analysis, oversight, and reporting for the budget services, grant administration, or general finance administrative functions of the Court, and performs other related duties as assigned.

Distinguishing Features: This is a journey level position that is fully competent to provide project and/or analytical work in the Finance Division as designated by management. Areas of responsibility may include project management, budget development, management, monitoring, and administration of budgets and grants and other administrative assignments relating to the operations of the Finance Division. This classification is distinguished from the Management Analyst in that the latter may have supervisory responsibilities and performs the more complex analytical work with greater impact due to size or scope or may have ongoing programmatic responsibilities in addition to the analytical responsibilities.

Example of Duties

1. Assists in the development and implementation of division or departmental goals and objectives.
2. Gathers data and participates in surveys to analyze systems or procedures; makes recommendations on methods or systems to improve fiscal efficiencies and delivery of fiscal services.
3. Assists in developing and administering annual court divisional, special program and grant program budgets. Assists in writing proposed budget plan documents (i.e. budget, purchase request, additional funding request, interdivisional budget request).
4. Compiles, cleans, analyzes, and formats data for budgetary reports.
5. Presents budgetary information and recommendations to executive-level management.
6. Assists in writing procurement solicitation documents (RFP, RFI, RFQ), vendor contracts, and purchase requisitions.
7. Reviews purchase requisitions to ensure alignment of approved budget amounts and compliance to court policy and grant program regulations.
8. Monitors contracts, purchase orders, and payments; forecasts expenses; and assists in writing amendments to the contracts and purchase orders, as necessary.
9. Compiles and gathers data and prepares administrative or fiscal reports. This may include performing complex financial or administrative cost analyses or the preparation of budget estimates.
10. Develops and revises financial policies and procedures and job aids; trains court staff regarding these policies and procedures.
11. Identifies and resolves a variety of financial issues through analysis, and collaboration with internal and external partners. Presents viable recommendations for problem resolution.
12. Reviews contracts, invoices, and other Court agreements and performs various financial analysis and reconciliations.
13. Coordinates all activities associated with grants and contracts. Assists in the development of the financial tracking and reporting mechanisms to monitor expenditures for grant funded programs. Monitors and tracks grant administration, ensuring compliance with policies and procedures in accordance with state, federal and organizational guidelines. Identifies and resolves compliance issues.
14. Serves as liaison with Court Program Managers and external funding agencies; assists in the development and communication of financial and programmatic recommendations to Court Program Managers.
15. Performs other duties of a similar nature, as assigned.

Minimum Qualifications

Education: Possession of a Bachelor's degree from an accredited college. And Experience: The equivalent to two years of full-time professional experience in administrative, systems or operational analysis. Education Substitution: Additional qualifying work experience as described above may substitute for the required education on a year-for-year basis. One year (2080 hours) of additional qualifying work experience will be considered equivalent to 30 semester units/45 quarter units. Knowledge of: Principles, practices and methods of administrative and operational analysis. Principles, practices and methods of public budgeting. Work planning, project management, data collection and analytical techniques. Financial and statistical practices and procedures. Basic contracting and procurement principles. Tracking expenditures against allowable expenses. Fundamental grants administration and compliance tracking. Principles and techniques of preparing a variety of effective written material including business letters and emails. Ability to: Independently conduct analytical studies; organize and prioritize work assignments and activities; exercise discretion and independent judgment in the performance of assignments Demonstrate excellent verbal, written communications and analytical skills; Synthesize data and compile results in a clear and concise manner. Prioritize tasks and manage competing priorities; Develop and maintain professional relationships with colleagues, internal clients, the public, and external agencies; Develop budgets, track expenditures and critical reporting requirements or timelines. Demonstrate strong problem solving skills and develop effective resolutions. Prepare clear and concise reports and other written material. Work collaboratively in team environment. Utilize a computer and relevant software applications and other equipment as required. This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States.

About the Superior Court of California, County of Alameda

The Superior Court of California, County of Alameda is a state trial court whose mission is to fairly and efficiently resolve disputes arising under the law and to protect the rights and liberties guaranteed by the Constitutions of California and the United States. The Superior Court is part of the judicial branch of government that includes trial courts, Courts of Appeal and the California Supreme Court. The Judicial Council of California establishes the rules and policies that govern trial court operations. The Court is a state-funded independent public employer. The Superior Court of California, County of Alameda has approximately 700 employees in 9 locations and serves 1.6 million residents in all trial court matters including criminal, civil, juvenile dependency and delinquency, family law, probate, guardianship, conservatorship, mental health and traffic cases.

Locations

• Alameda – George E. McDonald Hall of Justice
• Berkeley – Berkeley Courthouse
• Dublin - East County Hall of Justice
• Fremont - Fremont Hall of Justice
• Hayward – Hayward Hall of Justice
• Oakland - René C. Davidson Courthouse complex
• Oakland - Wiley W. Manuel Courthouse
• San Leandro – John George Psychiatric Pavilion
• San Leandro - Juvenile Justice Center

The Superior Court of California, County of Alameda is committed to investing in staff and operations, so that Court employees will be able to offer the highest level of service that true access to justice demands. The Superior Court of California, County of Alameda’s mission to provide access to justice for all drives Court operations. The Superior Court of California, County of Alameda is committed to ensuring equal access to court services and inspiring public confidence in the court system through excellence in service, integrity, impartiality, competence, and diversity.

About Alameda County: Alameda County is located on the east side of the San Francisco Bay extending from Berkeley and Albany in the north to Fremont in the south. The County has varied geography with wooded hills, vineyards, streams and lakes. Elevations range from sea level to 3,817 feet at Rose Peak in the southern part of the County. Alameda County offers air, sea and ground transportation access to the rest of the United States and the Pacific Basin. The County is served by one of the world's most advanced and comprehensive transit systems, including the Bay Area Rapid Transit (BART) system. The County is home to some of the most prestigious educational and research campuses in the world, the University of California, Berkeley, and Lawrence Livermore Labs. In addition to these institutions, the County offers a developed and diverse system of higher education institutions, and an extensive network of cultural and outdoor recreational activities. Alameda County is one of the most ethnically diverse communities in the nation.