Associate Financial Administrator I

Ultimus Fund Solutions, LLC; Cincinnati (OH); On-site; USD 50,000 - 70,000; Full time

Job summary

Ultimus Fund Solutions, LLC is looking for an Associate Financial Administrator I to play a key role in preparing and filing quarterly mutual fund reports. This position requires a Bachelor's degree in accounting, finance, economics, or business, along with experience in accounting or finance, and offers the opportunity to work in a dynamic environment.

The successful candidate will prepare and maintain expense budgets, monitor fund performance, and compile reports for Trust’s Board members.

Qualifications

• Bachelor’s degree in accounting, finance, economics, or business.
• Experience in accounting or finance.
• Knowledge of SEC Forms N-PORT, N-CEN, N-CSR, and 24f-2.

Responsibilities

• Prepares quarterly, semi-annual, and annual financial reports for assigned funds.
• Maintains expense budgets and accruals.
• Calculates standard monthly management fees and advisor waivers.

Skills

Analytical skills

Multitasking

Creative thinking

Organizational skills

Education

Bachelor's degree in accounting, finance, economics, business, or related field

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

225 Pictoria Dr, Cincinnati, OH 45246, USA

Job Description

Posted Wednesday, June 24, 2026 at 5:00 AM

SUMMARY

The Associate Financial Administrator I will play a key role in preparing and filing quarterly mutual fund reports in compliance with SEC, IRS, and GAAP reporting regulations, analyzing fund performance, expense budgeting, and board reporting for mutual funds, ETFs, and other investment products serviced by Ultimus Fund Solutions.

KEY ACCOUNTABILITIES

• Prepares quarterly, semi-annual, and annual financial reports for assigned funds.
• Prepares and maintains expense budgets and accruals, as needed, based upon contractual fee schedules and fiscal year projections.
• Prepares and processes expense payment authorizations, as needed, for fund expenses.
• Calculates standard monthly management fees and advisor waiver or reimbursements for each fund; distributes fee authorization to the appropriate party.
• Utilizes fund performance tracking systems to monitor and review fund performance; distributes information to clients, as needed.
• Compiles quarterly reports utilized by Trust’s Board members.
• Completes off-schedule projects and ad hoc reporting when needed.

WORKING RELATIONSHIPS

• Frequent communication with internal and external business partners.
• Daily contact with the Financial Administration team regarding fund financial statements, reports, compliance, audits, etc.

May perform other duties as required and assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in accounting, finance, economics, business, or related field.
• Experience in accounting or finance.

Equivalent education and experience will be considered.

KNOWLEDGE

• SEC Forms N-PORT, N-CEN, N-CSR, and 24f-2.
• Stocks, bonds, options, and foreign securities and derivatives.
• Microsoft Office Suite.
• Adobe Acrobat.

SKILLS AND ABILITIES

• Troubleshoots issues utilizing creative and critical thinking skills.
• Multitasking, analytical, and organizational skills.
• Initiative-taking, strategic, and meticulous approaches with a strong commitment to quality, efficiency, and effectiveness.
• Demonstrates personal integrity, responsibility, and accountability.
• Effectively uses resources such as time and information in conjunction with associates.
• Participates in solving problems and making decisions.
• Presents and expresses ideas and information, written and oral, clearly, and concisely.
• Actively listens to others to achieve understanding and supports an open exchange of ideas and information.
• Identifies needs, arranges for, and obtains resources to accomplish individual and department goals.
• Establishes and develops effective working relationships with associates and clientele during both favorable and unfavorable situations.
• Modifies team and individual priorities and deadlines in response to added information, changing conditions, or unexpected obstacles and ensures completion.

Ultimus is an equal opportunity employer and does not discriminate on the basis of the applicant’s or employee’s race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, veteran or military status, genetic information, citizenship or any other status entitled to protection under federal, state or local anti-discrimination laws. No questions on our employment application are intended to secure information that is to be used for impermissible purposes.

225 Pictoria Dr, Cincinnati, OH 45246, USA