Associate, Finance

Pathstone; Potomac (MD); Hybrid; USD 70,000 - 80,000; Full time

Job summary

Pathstone is seeking a Finance Associate to manage daily Concur activities, train teammates, and back up Accounts Payable. The role supports discrete in-office duties under the Manager’s guidance, with remote work flexibility and occasional onsite requirements.

The candidate will handle expense reports, Concur administration, and various finance tasks including vendor payments and year-end processing, contributing to efficient internal controls.

Qualifications

• Bachelor’s degree in accounting, finance, business or related field required.
• 3–5 years of experience in expense management, AP, accounting operations, or related Finance role.
• Experience with SAP Concur Expense strongly preferred; BILL payables experience a plus.
• Experience processing team member expense reports and AP transactions.
• Strong Excel skills and proficiency with MS Office.
• Ability to work independently in a remote environment while collaborating with the team.

Responsibilities

• Review and process team member expense reports in Concur; ensure accuracy and policy compliance.
• Manage Concur user database; setup, maintenance, and user support.
• Provide Concur training to new team members and maintain training materials.
• Own day-to-day expense management under Manager oversight; identify improvements.
• Perform in-office Finance duties; process batch client checks and mail state tax checks.
• Back up Accounts Payable functions including vendor payments and invoice processing.
• Assist with quarterly shareholder distributions, year-end 1099 processing, and ad hoc reporting.
• Administer the AmEx corporate card program; back-up card ordering and payments.

Skills

SAP Concur Expense

Microsoft Excel

Accounts Payable

Remote collaboration

Attention to detail

Education

Bachelor’s degree in accounting, finance, business or related field

Tools

BILL Payables

Job description

Company Description

Pathstone is a growing wealth management firm serving ultra-high net worth families, single family offices, foundations, and endowments. We are united by a clear purpose: to help clients pursue their Preferred Life — with clarity, confidence, and long-term support across the full landscape of wealth and well‑being.

Our services include investment advisory, as well as integrated planning and coordination across key areas such as tax strategy, risk management guidance, wealth and estate planning support, philanthropic planning, and family governance — helping clients navigate complexity and make informed decisions aligned with their goals.

With more than 20 office locations and over $185 billion in client assets under management, advisory, administration, and related services, Pathstone has expanded significantly over the past five years, reflecting sustained momentum and continued investment in our team and platform.

Pathstone is committed to making a meaningful difference for clients and their families, while fostering a supportive, purpose-driven environment for our professionals. Team members are encouraged to pursue their interests and contribute to the firm’s culture through committees and initiatives that help shape our shared mission.

Our people are our greatest asset, and we offer a competitive, flexible benefits program designed to support life both inside and outside of work. Benefits include comprehensive medical, vision, and dental coverage, flexible spending options, flexible PTO, life insurance, education support, a 401(k) plan, parental leave, and more.

Job Description

The Finance Associate is responsible for the day-to-day administration of the firm’s team member expense reporting process and serves as a member of the Controller’s Accounting Team. This position manages daily Concur activities, provides team member training and support, serves as a backup for Accounts Payable and corporate card administration, and assists with other Finance activities including specific in-office duties under the oversight of the Manager.

This role offers remote work flexibility, with the expectation that the individual will be available to work onsite as needed to perform certain responsibilities or support business needs.

Key Responsibilities

• Review and process team member expense reports in Concur, ensuring reports are complete, properly documented, and consistent with company policies; follow up with team members and elevate exceptions as appropriate.
• Manage the Concur user database, including team member set‑up and maintenance, and serve as a primary point of contact for team member questions, troubleshooting, and system support.
• Provide Concur training to new team members and maintain training materials, procedures, and other resources supporting the expense reporting process.
• Take ownership of the day-to-day expense management process under the oversight of the Manager, ensuring issues are resolved or appropriately escalated and identifying opportunities to improve efficiency and internal controls.
• Perform required in-office Finance duties, including processing batch client check deposits and preparing and mailing state tax checks.
• Serve as a backup for Accounts Payable functions, including invoice processing, vendor payments, and other AP responsibilities as needed.
• Assist with additional Finance activities, including quarterly shareholder distributions, year-end Form 1099 processing, and ad hoc reporting and analysis.
• Assist with the administration of the firm’s American Express corporate card program, serving as backup for ordering and cancelling cards, maintaining cardholder accounts, and processing payment of the corporate card statement when needed.

Qualifications

• Bachelor’s degree in accounting, finance, business or related field is required.
• 3 – 5 years of experience in expense management, Accounts Payable, accounting operations, or a related Finance role.
• Experience with SAP Concur Expense is strongly preferred; experience with BILL payables software is a plus.
• Experience processing team member expense reports and Accounts Payable transactions.
• Strong Microsoft Office skills, especially Excel.
• Strong attention to detail, organization, communication, and problem-solving skills.
• Ability to work independently in a remote environment while collaborating effectively with the broader team.
• Ability to provide responsive team member support and handle confidential financial information appropriately.
• Willingness to learn, grow, and take on additional Finance responsibilities as business needs evolve.
• Familiarity with or hands‑on experience using AI‑powered productivity tools to enhance efficiency, collaboration, and work quality is strongly preferred.

Pay Transparency

Pathstone’s expected starting base compensation range for the position as of the time of this posting is $70,000 - $80,000 per year. The actual base compensation selected for this role will be set based on a variety of factors, including (but not limited to) experience, education, specialty and training. The successful candidate(s) may also be eligible for a discretionary bonus award.

Visa Sponsorship

Please note, we are unable to provide visa sponsorship for the position offered. Accordingly, we are unable to hire individuals who require, or will require, employment visa sponsorship either now or in the future.

Pathstone is proud to be an equal opportunity employer.

As you explore opportunities, know that Pathstone communicates with candidates exclusively through an @pathstone.com email address. We do not make unsolicited job offers, and we will never ask for personal or financial information through email or web forms. If you receive outreach that appears to be from Pathstone but originates from a different domain, please disregard it.