Associate, Facilities

awe; Bentonville (AR); On-site; USD 30,000 - 42,000; Full time

Job summary

Art and Wellness Enterprises (AWE) is seeking a Facilities Associate, Logistics in Bentonville, Arkansas. This entry‑level role supports event operations by preparing venues, coordinating logistics, and escorting vendors.

You will move furniture, assist with setups and teardowns, and help maintain safe, organized spaces for community events. You will work under the Manager of Logistics, collaborating with multiple departments.

Qualifications

• Verbal and written English communication skills.
• Proficiency in Word, Excel, and Outlook.
• Willingness to learn new facilities software.
• Ability to lift up to 75 pounds and move equipment.

Responsibilities

• Escort and assist vendors during load-ins and load-outs.
• Set up and tear down furniture, equipment, and materials per diagrams.
• Ensure setups meet safety, aesthetics, and asset protection standards.
• Maintain clean, organized event spaces before, during, and after events.
• Support inventory tracking of event supplies and equipment.
• Respond to maintenance and event support requests in the centralized system.
• Log completed tasks through work orders in the system.
• Assist with cross-functional facilities tasks as needed.
• Perform other duties to support evolving organizational needs.

Skills

English proficiency

MS Word

MS Excel

Outlook

Learn new software

Measurement basics

Hand tools

Organizational skills

Time management

Multitasking

Problem solving

Customer service

Confidentiality

Ethics

Cross-training

Continuous improvement

Teamwork

Initiative

Adaptability

Community center mindset

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Art and Wellness Enterprises (AWE) is a professional services organization supporting non-profits founded by Alice Walton, including the Alice L. Walton Foundation, Alice L. Walton School of Medicine, Art Bridges Foundation, Crystal Bridges Museum of American Art, the Momentary, and Heartland Whole Health Institute.

Job Description:

Job Title: Facilities Associate, Logistics
Reports to: Manager of Logistics

FLSA Classification: Non-Exempt

Location: Bentonville, Arkansas (On-site)

Art and Wellness Enterprises (AWE) supports operating non-profits founded by Alice Walton, including the Alice L. Walton Foundation, Alice L. Walton School of Medicine, Art Bridges, Crystal Bridges Museum of American Art, the Momentary, and Heartland Whole Health Institute.

About The Position

The Facilities Associate, Logistics supports the successful execution of events by preparing venues and coordinating essential logistics. This hands-on, entry-level role involves assisting with event setups and teardowns, escorting vendors, moving furniture and equipment, and maintaining venue cleanliness and organization. The position requires a high degree of flexibility, as schedules often shift to accommodate event needs, including early mornings, late evenings, and weekends.

This role offers foundational experience in event operations and facilities support. It involves working closely with and taking direction from the Manager of Logistics as well as collaborating with representatives from various departments hosting or coordinating events. Strong reliability, attention to detail, and effective teamwork are essential to success in this position.

Essential Duties and Responsibilities

• Escort and assist vendors, suppliers, and contractors during event load-ins and load-outs to designated venue locations.
• Set up and tear down furniture, equipment, and event materials according to event diagrams and written instructions.
• Ensure all setups meet established safety, aesthetic, and organizational standards while protecting facility assets.
• Maintain cleanliness and organization of event spaces before, during, and after events, including waste removal.
• Support inventory tracking and management of event-related supplies and equipment.
• Respond to maintenance and event support requests submitted through the centralized maintenance management system.
• Log completed tasks and responsibilities through assigned work orders in the maintenance system.
• Assist with cross-functional facilities tasks as needed, supporting broader department operations.
• Perform other duties and responsibilities as assigned to support evolving organizational needs.

Qualifications and Skills

• Verbal and written communication skills in English.
• Proficiency with Microsoft Word, Excel, Outlook, and general computer literacy.
• Willingness and ability to learn and use specialized software systems.
• Comprehensive understanding of measurement and basic mathematical applications.
• Proficient in using a variety of hand and power tools.
• Strong organizational and time management skills.
• Skilled in multitasking and critical thinking in a fast-paced environment.
• Creative and effective problem-solving abilities.
• Ability to work independently with initiative and contribute effectively in a team environment.
• Adaptable and flexible when working with individuals across various roles and responsibilities.
• Committed to providing excellent customer service rooted in courtesy, respect, and approachability.
• Ability to understand and maintain the highest standards of confidentiality.
• Highest ethics in all business aspects.
• Ability to cross-train within the facilities department.
• Dedicated to continuous improvement and ongoing professional development.
• Enthusiastic about contributing to the success of a major community center.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those required by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Physical Demands: In the work environment described, this role requires a high level of physical activity and sustained use of a computer and telephone for prolonged periods of time. The position requires effective verbal and written communication with others, good eye/hand coordination, and the ability to lift and transport up to 75 pounds. Vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception, and the ability to adjust focus. This role regularly involves standing, walking, using hands and fingers to handle or operate tools, controls, and equipment, reaching with hands and arms, climbing or balancing, stooping, kneeling, crouching, crawling, and communicating clearly with others. The position requires operation of standard maintenance equipment such as hand tools, power tools, ladders, forklifts, and aerial lifts (e.g., scissor or boom lifts). Duties may involve navigating tight or elevated spaces and occasionally working at heights. The ability to respond promptly and physically to urgent situations is essential.

Work Environment: Work is performed in both indoor office settings and outdoor environments, including exposure to varying weather conditions. The noise level is low to moderate, however, operating certain equipment may result in higher noise levels. Occasional exposure to fumes or airborne particles and toxic or caustic chemicals. The employee is required to wear appropriate personal protective equipment (PPE) in accordance with safety protocols. This position may involve working in environments with temperature fluctuations depending on the season or building system conditions. The incumbent must meet a flexible work schedule, which may include evenings and weekends, and be available on-call for emergencies to support operational needs.

Art and Wellness Enterprises, LLC is an equal opportunity employer committed to building and maintaining a workplace that is free of discrimination and harassment of any kind. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and a background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States.