Associate Executive Director for Early Learning Programs

Healthy Kids Programs; City of Beacon (NY); On-site; USD 63,000 - 65,000; Full time

Benefits offered by this job

Employer-Paid childcare for employees’

Medical, Vision, and Dental Insurance

AFLAC Supplemental Plans

401(k)

Paid Holidays, PTO, and Sick Time

On-Demand Pay

Career development

Job summary

Healthy Kids Programs seeks an Associate Executive Director to oversee 8 Early Learning Centers in the Hudson Valley and Capital Regions. Based at the Union Avenue office in New Windsor, NY, you will streamline operations, lead curriculum development, supervise staff, and collaborate with families and staff to ensure program excellence.

Ideal candidates bring 3–5 years of supervisory experience, a related degree, and strong administrative and customer-service skills.

Qualifications

• Associate degree in Early Childhood Education or equivalent preferred.
• Experience with curriculum development and creating lesson plans.
• 2 years’ experience with children under age 5 in a licensed childcare facility (preferred).
• 3–5 years of supervisory experience.
• 1 year managing staff in a childcare setting with business management experience.
• Familiarity with OCFS regulations preferred.
• Strong administrative and supervisory skills.
• Excellent customer service and parent communication skills.
• Team-oriented and collaborative work style.
• Commitment to delivering excellent programs and managing personnel expenses.

Responsibilities

• Develop, adapt and implement an early learning curriculum for Toddler and Preschool programs across the organization
• Lead trainings and ongoing workshops on curriculum development and instructional practice
• Conduct quarterly observations to ensure staff adhere to the daily schedule and curriculum
• Develop, adapt, train and observe caregiver–child interactions
• Track and report on operational performance
• Conduct monthly staff meetings and disseminate program updates
• Manage day-to-day operations
• Oversee the Early Learning Centers team and assign tasks
• Interact with staff and families, answering questions, resolving issues
• Onboard and train new employees to follow standard operating procedures
• Implement orientation procedures, staff development, ongoing technical assistance, and training
• Be responsible for Paylocity time and attendance for bi-weekly payroll
• Monitor staff schedules to operate within fiscal constraints
• Ensure compliance with OCFS regulations
• Review handbooks and improve daily procedures
• Assist with new processes and procedures
• Identify ways to improve children and families’ experiences
• Manage program inquiries and tours to increase enrollment
• Collaborate with Marketing on grassroots strategies
• Order supplies and manage inventory within budget
• Coordinate across departments for optimal production
• Monitor expenses with the finance department
• Implement family engagement opportunities
• Promote morale, learning, retention, and partnerships
• Travel required
• Other duties as assigned by the CEO

Skills

Curriculum development

Lesson planning

Experience with children under 5

Supervisory experience

Staff management

Business management

OCFS regulations

Administrative skills

Customer service

Parent communication

Teamwork

Program expenses management

Time management

Education

Associate degree in Early Childhood Education

Job description

Description

Description

WHO WE ARE

Healthy Kids is one of the fastest-growing providers of Early Learning, Before and After School, and Summer Camp Programs with over 100 locations and growing. We are a Certified Benefit Corporation reinventing accessible and affordable childcare for today’s families and creating opportunities for people to do what they love (and feel valued while they’re doing it). Join our award-winning community to provide the quality program children deserve while pursuing your own professional growth and development. Learn more about working with us at healthykidsprograms.com/workwithus.

We are currently looking for an Associate Executive Director for our 8 Early Learning Centers with 1-4 classrooms each in the Hudson Valley and Capital Regions of New York. This position is based out of our Union Avenue office located at 565 Union Avenue, New Windsor, NY 12553.

PAY RATE

$62,500 - $65,000 per year

STATUS

Full-time, Exempt

HOURS

Monday - Friday with varying hours

Under the supervision of the CEO, the Associate Executive Director for the Early Learning Programs will streamline the daily operations to ensure efficiency across all our Early Learning Centers. This position requires someone who is comfortable communicating with people throughout our organization and able to solve problems and improvise as needed. The ideal candidate is a natural coordinator who has a strong sense of big-picture objectives and a sharp eye for detail.

RESPONSIBILITIES

• Develop, adapt and implement an early learning curriculum for Toddler and Preschool programs across the organization
• Lead trainings and ongoing workshops on curriculum development and instructional practice
• Conduct quarterly observations to be sure the program staff adhere to the daily schedule and are following the curriculum
• Develop, adapt, train and observe program staff on caregiver– child interactions
• Track and report on operational performance
• Conduct monthly staff meetings to disseminate information and program updates
• Manage day-to-day operations
• Oversee the Early Learning Centers team and assign tasks
• Interact with staff and families, answering questions, and resolving issues
• Onboard and train new employees to ensure that they adhere to standard operating procedures
• Implement orientation procedures, staff development, ongoing technical assistance, and training
• Be responsible for utilizing the internal payroll system (Paylocity) to monitor and approve time and attendance for all assigned employees for bi-weekly payroll
• Be responsible for the continuous monitoring and implementation of staff schedules based on the current needs of the program and implementing changes to operate in a fiscally responsible manner
• Ensure that all operations are in compliance with the Office of Children and Family Services regulations
• Review current handbooks and recommend new procedures for increasing the efficiency of day-to-day operations
• Assist with the implementation of new processes and procedures
• Identify ways to improve children and families’ experiences
• Manage program inquires and facility tours to increase enrollment
• Work with the Marketing team to develop grassroot marketing strategies
• Order supplies and manage inventory, coordinating with purchasing and finance departments to adhere to budget
• Coordinate with different departments to achieve optimal work production across the board (Registration, Marketing, Recruiting, Buildings and Grounds, Finance and Human Resources)
• Monitor expenses and budget in line with the finance department
• Implement family engagement opportunities
• Promote positive morale, facilitate continuous learning, promote staff retention, and reinforce positive partnerships
• Focus on results, not excuses. Purpose-driven
• Travel Required
• Other responsibilities as assigned by the CEO

REQUIRED SKILLS AND QUALIFICATIONS

• Associate degree in Early Childhood Education or equivalent preferred
• Experience with Curriculum development and creating lesson plans
• 2 years’ experience working with children under the age of 5 (in a licensed childcare facility preferred)
• 3-5 years of supervisory experience
• 1 year managing staff in a childcare setting with Business Management experience
• Familiarity with OCFS regulations preferred, but not required
• Superior administrative and supervisory skills with experience preferably in a consumer-driven environment
• Excellent customer service and parent communication skills
• Track record of working as a team and helping to create a team-oriented work environment
• Commitment to delivering excellent programs and managing personnel expenses
• Must pass full background check including fingerprinting and reference check
• Must be medically fit to perform job duties
• Professional, reliable, prompt, warm, friendly, caring, and upbeat personality
• Excellent time management skills

BENEFITS & PERKS

• Employer-Paid Childcare for children enrolled in our program on the days you work with us
• Medical, Vision, and Dental Insurance
• AFLAC Supplemental Plans
• 401(k) for eligible employees
• Paid Holidays, Paid Time Off (PTO), and Paid Sick Time Off
• On-Demand Pay
• Career development and growth opportunities

DIVERSITY & INCLUSION

Healthy Kids is dedicated to creating a workforce that promotes and supports diversity and inclusion. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Healthy Kids Programs makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, visit: healthykidsprograms.com.