Associate Director, Special Services Compliance

Democracy Prep Public Schools; New York (NY); On-site; USD 115,000 - 130,000; Full time

Benefits offered by this job

Medical, vision, and dental insurance

403B matching

Parental leave

Smartphone and laptop provided

Job summary

Democracy Prep Public Schools seeks an Associate Director of Special Services – Compliance & Operations to ensure robust compliance systems and operational processes across the network. You will lead system ownership, audit readiness, and collaboration with school leaders to meet legal requirements for SWDs and multilingual learners.

You will oversee DOE/CSE processes, data platforms, and cross-school case management while building capacity through training and clear guidance documents.

Qualifications

• Expert in IDEA, Section 504, and NYSED regulations; proficient with NYC DOE/CSE processes.
• Experience leading Special Services initiatives with a focus on compliance and operations.
• Track record of building and improving compliance and service delivery systems.
• Strong ability to manage multiple schools and coordinate with school leaders.
• Attention to detail and audit readiness are essential.

Responsibilities

• Provide weekly or bi‑weekly support to school‑based Special Services Managers to ensure strong implementation of compliance systems.
• Review case management, documentation, and service tracking for legal and network alignment.
• Identify school‑level compliance risks and partner with leaders to address issues.
• Support audits, reviews, and compliance monitoring processes across the network.
• Oversee DOE/CSE processes, evaluations, timelines, and mandated meetings.
• Develop protocols for IEP development, documentation, and service tracking.
• Manage network data platforms (SESIS, ATS, Galaxy) for accuracy and readiness.
• Lead network‑wide compliance audits and drive improvements from findings.
• Coordinate Special Services operations including invoicing, 504/OHS coordination, ORS, OPT, and enrollment processes.
• Design training and guidance materials to build capacity across schools.

Skills

IDEA compliance

504 compliance

NYSED regulations

NYC DOE/CSE processes

Special Services leadership

audit readiness

systems thinking

stakeholder communication

project management

data accuracy

Job description

Democracy Prep Public Schools seeks an Associate Director of Special Services – Compliance & Operations to ensure robust compliance systems and operational processes across the network. You will lead system ownership, audit readiness, and collaboration with school leaders to meet legal requirements for SWDs and multilingual learners.

You will oversee DOE/CSE processes, data platforms, and cross-school case management while building capacity through training and clear guidance documents.