Associate Director, Quality Systems

Braveheart Bio; United States; On-site; USD 120,000 - 165,000; Full time

Job summary

Braveheart Bio is seeking an Associate Director of Quality Systems with expertise in electronic QMS, document control, and GxP training to lead a lean, inspection‑ready quality system. You will partner with Legal, IT, HR, and other functions to drive compliant process improvements.

The role demands hands‑on QMS management, CAPA, deviations, change control, metrics, and regulatory readiness as Braveheart advances toward commercialization.

Qualifications

• Bachelor’s degree required; minimum 10 years in pharmaceutical/biotech quality with substantial QMS experience.
• Hands‑on experience with electronic QMS administration, document/records management, GxP training, change control, deviations, CAPA and QMS processes.
• Strong knowledge of ISO 9001 principles and QMS requirements.

Responsibilities

• Manage day‑to‑day operation and administration of the electronic QMS, including users, roles, permissions, workflows, document and record types, metadata, and configuration.
• Manage document and records processes: lifecycle, classification, retention, archival status, retrieval, and controls for GxP and company records.
• Partner with functional groups to maintain policies, procedures, and GxP documents within the DMS.
• Oversee onboarding/offboarding related to QMS access, training assignments, and other quality system requirements.
• Manage the GxP training program: role‑based matrices, curricula, training assignments, competency evaluation.
• Serve as SME for core QMS: document management, change control, deviations, CAPA, quality risk management, training, records management.
• Develop and maintain QMS metrics and trending; support management review and assessment of QMS effectiveness.
• Apply ISO 9001 principles to integrate policies and processes within the QMS.

Skills

QMS administration

GxP training

Document management

Change control

Deviations

CAPA

ISO 9001 principles

Record management

Training matrices

Regulatory knowledge

Documentation discipline

Cross-functional collaboration

Attention to detail

Communication

Project management

Education

Bachelor’s degree in life science, quality, engineering, or related discipline

Job description

Braveheart Bio is a clinical-stage biopharmaceutical company focused on developing therapies for patients with hypertrophic cardiomyopathy (HCM) and other serious cardiovascular diseases. Our lead product candidate, BHB-1893, is a next-generation oral small-molecule cardiac myosin inhibitor (CMI) being developed for the treatment of obstructive HCM (oHCM) and non-obstructive HCM (nHCM). Braveheart’s goal is to improve the treatment options for these patients by enhancing speed of onset, depth of gradient response, systolic safety, reversibility and reducing prescribing complexity.

With a proven leadership team, a strong financial foundation, and a high-value late-stage asset, Braveheart Bio represents an outstanding opportunity for ambitious, mission-driven professionals to make a tangible impact in a high-profile and rapidly evolving therapeutic area.

The role:

The Associate Director, Quality Systems reports to the Vice President of Quality and is responsible for the day-to-day management, administration, and continued development of the company’s quality management system, including electronic QMS administration, document and records management, GxP training, QMS metrics and trending, and related quality systems processes. The role will collaborate closely with functional groups, including Legal, IT, HR, and Corporate, to maintain a lean, practical, and inspection-ready management system that supports both GxP requirements and applicable company policies and procedures as the organization progresses toward commercialization.

Key responsibilities:

• Manage the day-to-day operation and administration of the electronic QMS, including users, roles, permissions, workflows, document and record types, metadata, and related system configuration.
• Manage document and records processes, including document lifecycle, classification, retention, archival status, retrieval, and appropriate controls for GxP and company records.
• Partner with functional groups to maintain applicable company policies, procedures, and GxP documents within the document management system.
• Manage onboarding and offboarding activities related to QMS access, training assignments, and other quality system requirements.
• Manage the GxP training program, including role-based training matrices and curricula, training assignments, system administration, follow‑up of required training, and evaluation of training effectiveness, and qualification or competency requirements.
• Serve as a subject matter resource for core QMS processes, including document management, change control, deviations, CAPA, quality risk management, training, and records management.
• Develop and maintain QMS metrics and trending; compile and report departmental Quality metrics; support management review and assessment of QMS effectiveness.
• Apply ISO 9001 principles to support integration and effective management of applicable company‑wide policies and processes within the quality management system.
• Identify and implement opportunities to simplify and improve quality system processes while maintaining appropriate compliance and control.
• Support process improvement, standardization, workflow optimization, continuous improvement, and operational excellence, with increasing responsibility in these areas as the company progresses toward commercialization.
• Support inspection and audit readiness by ensuring quality system documentation, records, and training information are complete, current, organized, and readily retrievable.
• Support computerized system validation activities and, depending on organizational needs and team capabilities, may assume primary responsibility for the computerized system validation program.
• Flex across Quality responsibilities as organizational needs evolve.

Required experience & skills:

• Bachelor’s degree in life science, quality, engineering, or related discipline.
• Minimum of 10 years of progressive pharmaceutical or biotechnology quality experience, with substantial direct experience managing quality management systems.
• Demonstrated hands‑on experience with electronic QMS administration, document and records management, GxP training, change control, deviations, CAPA, and other core QMS processes.
• Demonstrated knowledge and practical application of ISO 9001 principles and quality management system requirements.
• In‑depth understanding of controlled documents and GxP record types, metadata, classification, retention, lifecycle management, and retrieval.
• Demonstrated experience developing and maintaining role‑based training matrices and administering GxP training programs.
• Strong working knowledge of GxP principles, with sufficient GMP experience to understand and manage documentation and records across pharmaceutical development.
• Strong attention to detail and demonstrated ability to establish and maintain logical, consistent document, record, metadata, and training structures.
• Excellent organizational, problem‑solving, prioritization, and time‑management skills
• Ability to independently manage multiple quality systems activities and work effectively across functional teams.
• Strong written and verbal communication skills with a collaborative, team‑oriented approach
• Ability to thrive in a fast‑paced, dynamic environment and remain comfortable with change and ambiguity.
• Flexible, proactive, and hands‑on mindset with a roll‑up‑your‑sleeves, can‑do attitude

Preferred experience & skills:

• Experience working in a small, growing, or startup pharmaceutical or biotechnology organization
• Experience developing or expanding a quality management system in a growing organization
• Experience with QMS metrics, trending, management review, process improvement, continuous improvement, and operational excellence
• Lean Six Sigma Green Belt or Black Belt certification
• Experience supporting regulatory inspections and GxP audits
• Experience with computerized system validation and oversight of GxP computerized systems
• Experience supporting late‑stage development and transition toward commercial operations

This role is eligible for a competitive total rewards package, which may include an annual bonus, equity, and a comprehensive benefits offering.

We are an equal opportunity employer.

We are committed to inclusion and diversity, and we do not discriminate on the basis of race, gender, religion, gender, sexual orientation, age, color, marital status, veteran status, disability status, national origin, or any characteristic protected under applicable law.

Braveheart participates in the federal E-Verify program to confirm employment authorization for all new hires.

To learn more about E-Verify please review this poster.