Associate Director, Project Management

Saatchi US; New York (NY); Hybrid; USD 97,375 - 155,961; Full time

Benefits offered by this job

Hybrid work policy

Job summary

Saatchi & Saatchi NY is seeking an Associate Director of Project Management to drive the workflow of large-scale initiatives across digital, video, social, print and more. An ideal candidate will have 8-10 years of project management experience in an ad agency and the ability to lead multidisciplinary teams from brief to delivery.

While the role is primarily internal, participation in client meetings and direct client communication may be required.

Qualifications

• 8-10 years of project management experience in an ad agency managing projects across multiple media, including digital, video, social, print, and other initiatives.
• Extensive and simultaneous management of multidisciplinary efforts from project brief through delivery, including scheduling, resourcing, workflow, and partnership with production.
• Understand and articulate business reasons behind agency processes and best practices.
• Experience working with current AI tools, and curiosity to continue growing in this area.
• Knowledge of Microsoft Office 365, Google Docs, PowerPoint, Keynote, Acrobat Professional, Smartsheet, PM related workflow and reporting tools. Working knowledge of Adobe Photoshop; knowledge of social media platforms.

Responsibilities

• Manage large-scale projects or campaigns from brief through delivery by driving team decision-making and ensuring key internal touchpoints and communications occur across Account, Creative, Media, Strategy, Data Science, Analytics and Production.
• Consistent oversight of and adherence to agency processes, efficiencies and resource documentation with the goal to keep processes and templates consistent.
• Navigate through new situations wherein processes have not yet been established, applying foundational project management methodologies as the basis.
• Facilitate internal discussions designed to foster collaboration across departments, as well as accomplish key campaign tasks including monitoring workback calendars and schedules, scope management and definition around creative deliverables, project assignment summaries, and creative kick-offs.
• Partner with Creative Operations and Resource Management on scope and resource planning and monitoring, providing project-specific context to inform resourcing decisions, help manage workload, and assess burn.
• Lead project retrospectives, cross-share learnings and outputs, as well as lead process improvement efforts.
• Setting of internal reviews and dissemination of internal notes, especially to ensure all teams are up-to-speed rapidly.

Skills

Project management

Cross-functional leadership

Communication

Attention to detail

Autonomy

Tools

Microsoft Office 365

Google Docs

PowerPoint

Keynote

Acrobat Professional

Smartsheet

PM tools

Adobe Photoshop

Social media platforms

Job description

Company Description

Saatchi & Saatchi was founded on a simple, yet ambitious belief: “Nothing Is Impossible.” That belief has inspired us to help our clients realize what they thought were impossible ambitions. It’s led the agency to invent entirely new ways to communicate. And now, it’s pushing us to deliver previously impossible levels of impact through Intelligent Creativity, backed by Publicis Groupe’s unprecedented $12B+ investment in AI, data and technology. We’re excited about what we’ll make possible next – and all that’s missing is talent like you.

Company Description

Saatchi & Saatchi was founded on a simple, yet ambitious belief: “Nothing Is Impossible.” That belief has inspired us to help our clients realize what they thought were impossible ambitions. It’s led the agency to invent entirely new ways to communicate. And now, it’s pushing us to deliver previously impossible levels of impact through Intelligent Creativity, backed by Publicis Groupe’s unprecedented $12B+ investment in AI, data and technology. We’re excited about what we’ll make possible next – and all that’s missing is talent like you. Saatchi & Saatchi currently maintains a hybrid work policy to work in-office four days per week. This role is based in New York City, with no exceptions.

Overview

As an Associate Director of Project Management at Saatchi & Saatchi NY, you will drive the workflow of large process and project initiatives to meet deadlines and serve as a Project leader. An ideal candidate will have 8-10 years of project management experience in an ad agency managing projects in multiple mediums, including digital, video, social, print, or other initiatives.

While the Associate Director of Project Management role is primarily internal facing, participation in client meetings and direct client communication may be required.

Responsibilities

• Manage large-scale projects or campaigns from brief through delivery by driving team decision-making and ensuring key internal touchpoints and communications occur across Account, Creative, Media, Strategy, Data Science, Analytics and Production.
• Consistent oversight of and adherence to agency processes, efficiencies and resource documentation with the goal to keep processes and templates consistent.
• Navigate through new situations wherein processes have not yet been established, applying foundational project management methodologies as the basis.
• Facilitate internal discussions designed to foster collaboration across departments, as well as accomplish key campaign tasks including monitoring workback calendars and schedules, scope management and definition around creative deliverables, project assignment summaries, and creative kick-offs.
• Partner with Creative Operations and Resource Management on scope and resource planning and monitoring, providing project-specific context to inform resourcing decisions, help manage workload, and assess burn.
• Lead project retrospectives, cross-share learnings and outputs, as well as lead process improvement efforts.
• Setting of internal reviews and dissemination of internal notes, especially to ensure all teams are up-to-speed rapidly.

Qualifications

We are looking for candidates with the following background and capabilities:

• 8-10 years of project management experience in an ad agency managing projects across multiple media, including digital, video, social, print, and other initiatives.
• Extensive and simultaneous management of multidisciplinary efforts from project brief through delivery, including oversight of scheduling, resourcing, workflow, and partnership with production.
• Understand and articulate business reasons behind agency processes and best practices.
• Experience working with current AI tools, and curiosity to continue growing in this area.
• Knowledge of Microsoft Office 365, Google Docs, PowerPoint, Keynote, Acrobat Professional, Smartsheet, PM related workflow and reporting tools. Working knowledge of Adobe Photoshop; knowledge of social media platforms.

We Prioritize Attributes And Soft Skills, Including

• Ability to maintain focus under pressure, keep a positive and collaborative, yet confident demeanor and quickly facilitate others’ involvement when necessary. This person will be a trusted advisor and neutral party, ensuring project success.
• Ability to communicate clearly internally and externally, across multiple levels, with clarity, honesty and integrity while demonstrating exceptional verbal and on-screen presentation skills.
• A curious person who works to understand the ‘why,’ rather than just executing without thinking of the big picture.
• Expects high standards for work and behavior of self and others; accountable, assertive and dependable. Strong attention to detail and able to prioritize tasks and manage time effectively.
• Ability to work autonomously to tackle problems and generate solutions proactively.

Additional Information

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [e-mail].

All your information will be kept confidential according to EEO guidelines.

Compensation Range: USD $97,375.00 - USD $155,961.00/Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 9/14/2026.