Associate Director of Operations - Head Start

mwvcaa; Salem (OR); On-site; USD 90,000 - 120,000; Full time

Job summary

MWVCAA in Oregon seeks an Associate Director of Operations to oversee programmatic operations of Birth to Five Head Start services, including ERSEA (eligibility, recruitment, selection, enrollment, attendance), Health, and childcare partnerships oversight and contract administration.

The role emphasizes development and implementation of self-assessment, community assessment, annual public report, and supervision of 4–10 staff, with opportunities for growth and professional development.

Qualifications

• Bachelor's degree in Management, Business, Early Childhood Education Administration, or related with 18 credit hours in Management/Business/ECED Administration.
• Five years of management experience.

Responsibilities

• Oversees assigned Head Start service areas and monitors program delivery and goals.
• Maintains relationships with federal, state and local agencies; supports data collection and monitoring systems.
• Plans and facilitates Leadership/Management Team meetings and uses databases to evaluate program data and outcomes.
• Supports funding applications and manages budgets and grants in collaboration with program leadership.
• Establishes relationships with community partners and attends relevant meetings; oversees staff training and development.

Skills

Management experience

Budgeting

MS Office

Data analysis

Grants knowledge

Communication

Education

Bachelor's degree in Management/Business/ECED Administration

Tools

ChildPlus

Excel

Outlook

Video conferencing

Job description

OUR MISSION: MWVCAA invests in people and their futures to reduce the impacts of poverty

OUR VISION: All people are respected for their infinite worth, and supported to envision and reach a positive future

Working at MWVCAA means becoming part of a mission-driven community dedicated to equity, dignity, and opportunity for all. We offer competitive pay, a rich company culture that values diversity, and an array of benefits - but we consider the best benefit here to be the reward of helping those in our community live better lives. Come find meaningful work and bring your skills as an Associate Director of Operations. In this position you would be responsible for all programmatic operations of birth to five Head Start services in the areas of operations including ERSEA (eligibility, recruitment, selection, enrollment and attendance), Health, and childcare partnerships oversight and contract administration; includes development and implementation self-assessment, community assessment and annual public report.

This team offers a lot of growth opportunities and professional development through hands-on experience and ongoing education.

MINIMUM QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• Bachelor's degree in Management, Business, Early Childhood Education Administration, or a related degree with a minimum of 18 credit hours in Management, Business, or Early Childhood Education Administration.
• Five years of management experience.

CERTIFICATES, LICENSES, REGISTRATIONS

• Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required.
• Successful registration with the Central Background Registry of the Child Care Division.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Candidate must pass pre-employment physical examination, renewable every two years.
• Candidate must pass pre-employment and random drug/alcohol screenings.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong knowledge of federal, state and local grant budgeting requirements and
• Possess advanced computer skills. Proficient in Microsoft Word, Excel and Outlook, database software, online tools, and video conference platforms.
• Strong communication skills related to presenting information to top management, public groups, and/or the board of directors, as well as writing speeches and articles for publications.
• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to write and present technical documents.

WHAT YOU WILL DO TO SUPPORT THE COMMUNITY

This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

Program Management

• Oversees assigned service areas to ensure systems support program needs, program long and short-term goals, objectives, self-assessment goals, and school readiness goals.
• Monitors service delivery of system support programs.
• Attends Head Start Leadership Team and Management Team meetings, Head Start Director meetings, MWVCAA Program Director meetings, Policy Council meetings as appropriate, and MWVCAA Board of Director meetings.

Systems Development and Evaluation

• Maintains Head Start relationships with Federal, State, and local agencies and groups.
• Analyzes and interprets data from the Annual Community Assessment, surveys, census and other sources to identify program needs for modification or expansion.
• Supports data specialist in creating monitoring and compliance systems.

Planning, Monitoring and Record Keeping

• Plans and facilitates regular Leadership and Management Team Meetings.
• Utilizes ChildPlus and applicable databases to retrieve reports and evaluate program data, goal progress and outcomes.
• Collaborates with program leadership in program planning in order to provide for continuous improvement and to maintain compliance with federal, state and local regulations and guidelines, including:
• Completion of annual child recruitment plans
• Completion of annual selection criteria
• Completion of self-assessment, annual public report, and community assessment.
• Monitors to ensure all programs maintain full enrollment
• Monitors Child Care Partnerships service delivery to ensure compliance with Performance Standards, licensing requirements, and contracts.
• Oversees the system for providing annual training on income eligibility to staff, Policy Council and Board of Directors.

Budgets and Grants

• Works in collaboration with Associate Director of Child and Family Services, under the guidance of the Head Start Program Director to prepare and submit funding applications, including continuation applications and new applications for program development.

Public Relations

• Establishes and maintains relationships and collaborations with other Head Start programs, school districts, systems of higher education, Willamette Education Services District, the Marion Polk Early Learning Hub, and other community agencies and partners.
• Attends community and organizational meetings as appropriate.

Hiring, Training and Staff Development

• Serves as a leader by engaging with staff during training days, pre-service, wellness day, and other occasions.
• Provides training during New Staff Orientation, Pre-Service or other staff meetings as needed.

SUPERVISORY RESPONSIBILITIES

Directly supervises approximately 4-10 employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities for this position include interviewing, hiring, and training employees, as well as planning, assigning, and directing their work and appraising their performance. The Associate Director is also responsible for rewarding and disciplining employees when applicable and addressing their complaints.

PHYSICAL AND MENTAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Regularly lift and/or move 25 pounds and occasionally lift and/or move up to 50 pounds.
• Ability to move about the workspace.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission.

This is a partial list of essential duties and responsibilities.

Note that compensation for each role at MWVCAA is based off a number of factors such as experience and education.

Child Care Division Central Background Registration and pre-employment drug screening is required.