Associate Director of Development, Principal & Major Gifts

Harvard University; Boston (MA); Hybrid; USD 110,000 - 170,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, vision coverage

Tuition assistance

Commuter benefits

Job summary

Harvard University seeks an Associate Director for the Office of Alumni Affairs and Development. The role focuses on qualifying, engaging, and cultivating prospects with capacity in the $100K–$500K range, and moving them to principal or major gift discussions as needed.

You will collaborate across HMS PMGG and fundraising teams to design targeted outreach. You will manage a portfolio, develop donor-facing opportunities, and prepare faculty for donor interactions, while maintaining timely CRM

Qualifications

• Bachelor’s degree or equivalent work experience required.
• Minimum of 7 years’ experience in fundraising, development, or related transferable experience.
• Exceptional written and verbal communication with discretion and confidentiality.
• Collaborative, with strong interpersonal and organizational skills, and ability to manage multiple priorities.

Responsibilities

• Qualify, engage, and cultivate prospects with capacity in the $100K–$500K range.
• Move prospects from qualification to cultivation and transition to higher-level officers when appropriate.
• Manage a portfolio of prospects and donors within the specified capacity range.
• Design donor-facing opportunities and coordinate with faculty and senior colleagues on six-figure solicitations.
• Develop and implement engagement opportunities and lead event strategies for cultivation.
• Record contacts, proposals, and outcomes in the CRM and analyze data toward revenue goals.

Skills

Donor stewardship

Relationship management

Written and verbal communication

Interpersonal skills

Organizational skills

Confidentiality

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

CRM / database management software

Job description

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Medical School?

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

About the Office of Alumni Affairs and Development:

The Office of Alumni Affairs and Development (AAD) at Harvard Medical School advances the School’s mission by inspiring philanthropy, fostering lifelong engagement, and building enduring partnerships with alumni, donors, volunteers, and friends around the world. Together, AAD professionals help secure the resources that fuel transformative biomedical research, educate future physician-scientists and health care leaders, and accelerate discoveries that improve human health. Through a shared commitment to collaboration, innovation, integrity, and exceptional service, AAD creates meaningful opportunities for individuals to invest in Harvard Medical School’s vision and contribute to solutions for the world’s most pressing health challenges. Every member of the AAD team plays an important role in strengthening the School’s philanthropic and engagement efforts, ensuring that the generosity of its community translates into lasting impact for science, medicine, and society.

Job Description

The Associate Director is a frontline fundraiser focused on qualifying, engaging, and cultivating prospects with capacity in the $100K–$500K range who are not well served by existing reunion, regional, or principal gift portfolios. The Associate Director will move prospects from qualification to cultivation and, when appropriate, transition them to principal, major, or planned gift officers. The role also manages a portfolio of prospects and donors in the $100K–$500K range whose philanthropic interests are in biomedical science and disease solutions. This position sits on the Principal & Major Gifts & Grants (PMGG) team and works closely with colleagues across Alumni Affairs and Development to design and implement targeted outreach and cultivation strategies. The role is not regionally based and includes moderate domestic travel.

Key Responsibilities:

Oversee Pipeline Building & Internal Collaboration

1. Build and manage the leadership pipeline by identifying and qualifying leads including: HMS MD alumni not engaged through reunion efforts and alumni of other Harvard Schools or non-Harvard prospects with biomedical or related interests.
2. Partner with Prospect Intelligence to interpret research and wealth indicators to prioritize leads, determine next steps, and streamline assignment or transfer recommendations.
3. Work with Alumni Engagement and Gift Planning colleagues to identify alumni and legacy society members ready to move into the leadership pipeline.
4. Collaborate with PMGG and Gift Planning officers on the transition of prospects who demonstrate confirmed capacity above the leadership band or are ready for more complex gift discussions, including dean-level engagement.
5. Participate in portfolio and pipeline reviews to ensure healthy movement of prospects.

Portfolio Management & Fundraising

1. Manage a portfolio of prospects and donors with capacity in the $100K–$500K range, implementing personalized cultivation, solicitation, and stewardship strategies that align prospect interests with institutional priorities.
2. Partner with faculty and senior development colleagues to shape and advance six-figure gift solicitations.
3. Serve as primary relationship manager until prospects are ready to transition to a PMGG gift officer or are determined to be better served by another team.

Lead Event Strategy & Follow Up

1. Responsible for working with development colleagues to align prospects with key engagement opportunities, such as advisory councils.
2. Represent at, and support select regional events focused on engagement and cultivation.

Faculty & Content Engagement

1. Develop and maintain a strong working knowledge of HMS priorities, helping to translate complex scientific topics for diverse audiences.
2. Partner with faculty and program leads to design donor-facing opportunities that advance prospect strategy.
3. Prepare faculty for donor interaction, including creating briefings and follow-up.
4. Add select prospects to event invitation lists and analyze attendees for lead generation.

Communications & Group Engagement

1. In partnership with Development Communications, develop segment-specific communications for high-potential prospects, including creating messaging and strategy, fielding responses, and identifying one-on-one follow-up opportunities.

Data, Systems & Reporting

1. Record substantive contacts, proposals, and outcomes in the institutional CRM in a timely manner.
2. Use available reports and analytics to pull prospect data and track progress toward activity and revenue goals.
3. Contribute to improvements in prospect routing and handoff processes.

Collaboration, Learning & Culture

1. a. Participate in training and professional development related to philanthropic strategy and HMS priorities.
2. b. Contribute to a culture of collaboration, shared information, and continuous improvement.

Qualifications

Basic Qualifications:

• Bachelor’s degree or equivalent work experience required.
• Minimum of 7 years’ experience in fundraising, development, or related transferable experience.

Additional Qualifications and Skills:

• Demonstrated success in a frontline fundraising role Highly collaborative demeanor with strong interpersonal and organizational skills.
• Exceptional written and verbal communication with the ability to navigate non-routine and sensitive situations with discretion.
• Proven capacity to manage multiple priorities in a fast-paced environment while maintaining well-reasoned decision-making.
• Consistently exercises significant judgment and maintains confidentiality in working with prospects.
• Familiarity with giving practices across Annual Giving, Gift Planning, and Major Gifts. Proficient in Microsoft Word, Excel, Teams, and general database management software.
• Willing and able to work evenings and weekends, and to travel domestically.

Additional Information

• Standard Hours/Schedule: 35 hours per week. Hybrid work environment with at least one day in the office per week and as business requires.
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening: Identity, Education
• Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 058. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.