Associate Director of Bursar

New York State Financial Aid Administrators Association; Village of Westbury (NY); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

Tuition remission

Paid time off

Retirement plan

Job summary

New York Institute of Technology seeks an Associate Director of Bursar at the Old Westbury campus. You will oversee student billing operations, validate tuition/fees, support third-party billing, and ensure accurate revenue tracking with internal controls.

Collaboration with Finance and IT is essential for system configuration, testing, and audits. You will manage reconciliation, reporting, and communications to students while enabling smooth financial operations and compliance across campuses.

Qualifications

• Bachelor's degree in accounting, Finance, Business Administration, or related field is required.
• Three to five years of progressively responsible management of Student Accounting or Accounts Receivable experience is required.
• Experience in higher education, nonprofit, or governmental accounting is strongly preferred.
• Strong knowledge of accounting principles, AR, and internal controls.
• Demonstrated ability to manage complex billing operations and deadlines.

Responsibilities

• Oversee the student billing lifecycle including tuition/fee assessment, billing statements, and third-party accounts receivable.
• Partner with Finance to organize annual tuition and fee rate sheets.
• Coordinate with Finance/IT on system configuration, testing, and issue resolution for tuition calculations and refunds.
• Maintain data accuracy across publications and official reporting sources.
• Ensure timely reconciliation of funds for programs including NYS TAP, Veterans, and other aid.
• Prepare reconciliations and support audits related to tuition revenue and AR.
• Lead with internal controls to ensure data integrity and compliance.

Skills

AR management

Higher ed accounting

Internal controls

Leadership

Education

Bachelor's degree in accounting, Finance, Business Administration, or related field

Tools

Microsoft Excel

Microsoft Word

RingCentral

PeopleSoft

Workday

Job description

Salary: $80,000.00 - $85,000.00 Annually

Application Deadline: N/A

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, doctoral, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 120,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

New York Institute of Technology seeks an Associate Director of Bursar, located at the Old Westbury campus.

Reporting to the Director of Student Accounts and Loans, the Associate Director of Bursar provides operational oversight of the University's student billing functions, ensuring accurate assessment, billing, collection, and reconciliation of tuition, fees, housing, and other student charges. This position is responsible for safeguarding tuition revenue through strong internal controls, compliance with institutional policy and accounting standards, and the effective use of automated billing systems.

The role serves as the functional/transactional owner of student billing operations within the student information system, partnering closely with Finance, Information Technology to support system configuration as needed, testing, enhancements, and issue resolution related to tuition calculation, refunds, late fee assessments, financial registration blocks, housing clearances, third party billing to include Veterans, 1098T processing and statement generation.

This position plays a critical role in financial tracking and reporting, audit preparation, reconciliation, compliance, website/publication accuracy and data integrity, supporting both internal and external audits. Through collaboration with Enrollment Services, Partners, Finance, IT, and external stakeholders, the Associate Director, Bursar ensures timely, accurate billing and clear communication while continuously improving the student financial experience and protecting institutional revenue.

Responsibilities

Billing Operations & Revenue Integrity:

• Oversee the end-to-end student billing lifecycle, including tuition and fee assessment, billing statement generation, third party accounts receivable tracking, late fee processing, and balance resolution.
• Partner with Finance in creating/organizing the annual tuition and fee rate sheet.
• Assist with student system set up and testing.
• Update the web with new rates. Maintain tuition and fee data across University publications, websites, bulletins, surveys, and official reporting sources to ensure consistency and accuracy.
• Review contracts/MOUs (special programs/reduced rate programs) to ensure tuition and fee rates are up to date to build tuition and fee tables in student system and assist with third party billing.
• Work with the Financial Aid Department and Accounting to ensure timely reconciliation of funds for eligible programs, including the NY State TAP, Veterans, PHD Stipends, and Unposted Aid. Refunds to third party.
• Knowledge of NYS Unclaimed Funds process.
• Experience with Tungsten Network for Veterans Billing and certification. WAWF Billig. Reconciliation with ECSI and Perkins Collections and HPSL compliance.
• Review, update, and generate, weekly and monthly student billing statements, ensuring accuracy, completeness, and compliance with institutional policies.
• Monitor accounts receivable activity daily, analyzing payment trends, aging, and variances with year-over-year comparisons.
• Post, review, and reconcile late fees according to approved schedules, documenting trends and prior-year comparisons.

System Ownership & Controls:

• Serve as the primary functional lead for student billing system configuration,
• maintenance, testing, and enhancements.
• Assist with student system tables with all new tuition, fee, adjustment calendars, course fee, insurance, dorm rates, etc.
• for each academic year.
• Assist with new system implementations, testing and training and documentation of procedures.
• Assist with implementation, testing of upgrades for third Party Partners. Illumia, BankMobile, Flywire, Transfermate and other third-party systems.
• Partner with Information Technology on system programming, testing, and implementation of updates related to billing, refunds, registration blocks, and fee.
• Establish and maintain strong internal controls to ensure data accuracy, system integrity, and compliance with accounting and audit standards.
• Document billing procedures, system processes, and control activities to support continuity and audit readiness.

Student Communications:

• Communications management of department updates and deadlines to include emails and mass communications to students for outreach on Dorm clearances, Refunds, payment plan offerings, late fees and due date reminders.
• Analyze and track blocked student populations and balances on a weekly basis with year-over-year reporting.
• Develop, schedule and generate pre-registration and billing-related communications to students, ensuring timely, clear, and compliant messaging.
• Prepare enrollment, billing, financial block, and related lists/reports to support proactive student outreach and decision-making.

Reporting, Reconciliation & Audit Support:

• Prepare reconciliations and reports related to tuition revenue, accounts receivable, and student billing activity. Oversee, maintain and monitor student AR charge and revenue recording programs on a weekly basis.
• Provide supporting documentation, schedules, disclosures, and assist with internal and external tuition revenue audits.
• Identify opportunities for process improvements, automation, transparency and risk reduction within billing operations.

Leadership & Professional Responsibilities:

• Demonstrate leadership through coaching, collaboration, and accountability, supporting team effectiveness even without direct supervisory responsibility.
• Stay informed of best practices, regulatory changes, and emerging trends in higher education student billing and accounts receivable.
• Perform other related duties and projects assigned.

Qualifications

• Bachelor's degree in accounting, Finance, Business Administration, or relatedfield is required.
• Experience in 1098T processing and compliance.
• Three to five years of progressively responsible management of Student Accounting or Accounts Receivable team experience is required.
• Experience in higher education, nonprofit, or governmental accounting is strongly preferred.
• Strong knowledge of accounting principles, accounts receivable, and internal controls.
• Demonstrated ability to manage complex billing operations and multiple deadlines.
• High level of analytical, organizational, and problem-solving skills.
• Ability to work independently while collaborating effectively across departments.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to build trust and influence stakeholders.
• Demonstrated leadership, coaching, and process-improvement capabilities.
• High level of integrity, confidentiality, and ethical standards.
• Advanced computer proficiency, including Microsoft Excel, Word, Ring Central,
• email, and student information systems to include PeopleSoft, Workday, Workday student is preferred.
• This position can spend time based at either the NYC or Long Island campuses and may be eligible for some remote work inline with NY Tech policy. This position may require some night and/or holiday/weekend hours.

Other Information

New York Institute of Technology offers numerous opportunities to enhance personal andprofessional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer.