Associate Director of Alumni Engagement

Oregon Health & Science University Foundation; Portland (OR); Hybrid; USD 80,000 - 106,000; Full time

Benefits offered by this job

Medical & dental insurance

Pension plan

Vacation & holidays

Professional development

Hybrid allowance

Job summary

The Associate Director of Alumni Engagement at Oregon Health & Science University Foundation will lead initiatives, programs, and events to drive experiential engagement, oversee the volunteer resources needed to sustain regional and affinity alumni chapters, and partner with alumni volunteers to maximize Alumni Weekend attendance.

You will work in a hybrid environment with occasional travel, manage multiple projects, collaborate with donors, faculty, and colleagues, and help deliver impactful

Qualifications

• 3 - 5 years of experience in Alumni Engagement and/or volunteer management.

Responsibilities

• Lead and oversee the growth and stewardship of regional and affinity chapters at OHSU.
• Support volunteer chapter leadership teams through regular communication, team meetings, goal setting, and leadership development plans.
• Plan and coordinate 3-4 regional events a year for existing chapters in Central Oregon and Boise, and manage each chapter's budget.
• Coordinate with alumni team members on event emails and chapter newsletters.
• Partner with Development colleagues to plan and execute a dinner series for alumni in high‑leverage markets.
• Analyze each milestone class and identify class connectors, providing 10+ months of communication and support.
• Partner with class connectors to maximize outreach to alumni using multiple modes of communication.
• Work closely with Alumni and Foundation colleagues to determine email, event, and day‑of logistics support for each class gathering.
• Collaborate with Development partners on possible class scholarships and subsequent Annual Giving appeals.
• Lead the creation of BrightCrowd class books and communication about the platform to increase engagement and connection.
• Support the Director of Alumni Engagement on the production of Alumni Weekend
• Assist with the coordination of signature events for OHSU alumni, including the School of Medicine Holiday Reception and the School of Dentistry Alumni Awards Celebration
• Collaborate with alumni team partners on student milestone events, as well as stewardship of volunteers on the Alumni Leadership Councils

Skills

Project management

Organizational skills

Communication skills

Attention to detail

Interpersonal skills

Diplomacy

Tools

Microsoft Office

Job description

Salary is determined based on experience and the Foundation’s structured pay bands, which include steps for growth and performance. Please see the “Pay” section for more details.

Priority Application Deadline: August 31, 2026

FLSA Status: Exempt

Starting Salary: $79,595 - $92,861 (Step I), $92,861 - $106,126 (Step II)

Work Location: Hybrid

About The Position

As the Associate Director of Alumni Engagement, you'll play a vital role in leading initiatives, programs, and events that drive experiential engagement. You'll leverage your relationship‑building and organizational skills to oversee the volunteer resources required to sustain and grow regional and affinity alumni chapters, engage alumni in high‑leverage markets where no chapter exists, and systematically and strategically partner with alumni volunteers to maximize attendance during Alumni Weekend. You'll also support the execution of other key alumni and student events throughout the year.

REGIONAL & AFFINITY ENGAGEMENT

• Lead and oversee the growth and stewardship of regional and affinity chapters at OHSU
• Support volunteer chapter leadership teams through regular communication, team meetings, goal setting, and leadership development plans, partnering with the Assistant Vice President of Alumni Engagement on volunteer leadership development and chapter leader transitions
• Plan and coordinate 3-4 regional events a year for existing chapters in Central Oregon and Boise, and manage each chapter's budget
• Coordinate with alumni team members on event emails and chapter newsletters
• Partner with Development colleagues to plan and execute a dinner series for alumni in high‑leverage markets

ALUMNI WEEKEND ENGAGEMENT

• Analyze each milestone class and identify class connectors, providing 10+ months of communication and support
• Partner with class connectors to maximize outreach to alumni using multiple modes of communication
• Work closely with Alumni and Foundation colleagues to determine email, event, and day‑of logistics support for each class gathering
• Collaborate with Development partners on possible class scholarships and subsequent Annual Giving appeals
• Lead the creation of BrightCrowd class books and communication about the platform to increase engagement and connection

EXPERIENTIAL ENGAGEMENT SUPPORT

• Support the Director of Alumni Engagement on the production of Alumni Weekend
• Assist with the coordination of signature events for OHSU alumni, including the School of Medicine Holiday Reception and the School of Dentistry Alumni Awards Celebration
• Collaborate with alumni team partners on student milestone events, as well as stewardship of volunteers on the Alumni Leadership Councils

Who You Are

• You're comfortable working in a fast‑paced, reactive environment
• You have strong project management and organizational skills, with the ability to independently manage and prioritize multiple projects and tasks
• You have exceptional attention to detail
• You have demonstrated interpersonal skills and the ability to collaborate professionally, diplomatically, and productively with contacts at all levels, including faculty, council members, donors, and other colleagues
• You take initiative, are self‑directed, and demonstrate a high level of accountability
• You have excellent verbal and written communication skills
• You're proficient in the Microsoft Office suite, with advanced knowledge of Outlook, Excel, and Word
• You're compassionate and culturally responsive, with the ability to work with internal and external individuals and groups from diverse backgrounds and lived experiences

You Should Have

• 3 - 5 years of experience in Alumni Engagement and/or volunteer management
• 2+ years of event planning experience
• Experience in alumni engagement, student affairs or higher education preferred

We want to emphasize that there is no such thing as the perfect candidate; candidates who do not have all of the required experience are encouraged to apply.

Working Conditions

• Occasional hours outside of normal work hours for meetings or programs
• Hybrid schedule with onsite work required approximately 3 days per week (variable based on team needs, events, and other activities)
• Extensive computer‑based work, including typing, meeting attendance, document review, and data entry
• Frequent interruptions and shifting priorities
• Some local travel may be necessary for events

Salary:

$79,575 USD - $106,126 USD

Pay

Salary is dependent on experience. Each salary band is broken into three "steps," which correspond with an employee’s experience/tenure, proficiency and performance in that specific role. New employees will typically start at step I of our pay band to allow for later growth, although more experienced candidates may be eligible to start at step II or III. The OHSU Foundation has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.

Benefits

• Comprehensive medical and dental insurance.
• Pension program (The Foundation contributes 12% of your annual salary to a pension);
• 22 days of paid vacation, 11 paid holidays, 1 float holiday and 2 days of volunteer time off;
• Professional development dollars for each employee;
• Hybrid work allowance and much more!

Please note that benefits may vary for employees residing outside of Oregon, Washington, Arkansas, Alaska and Arizona, and Nevada due to state‑specific regulations and coverage differences. Employees located outside of these states may be required to work through a Professional Employer Organization (PEO).

Our Core Values

If you require support or reasonable accommodation during the application or recruitment process, please submit a request through ourAccommodation Request Form.

The OHSU Foundation is an Equal Opportunity Employer

The OHSU Foundation is committed to being an equal opportunity, affirmative action organization. In keeping with our beliefs and values, no applicant will face discrimination or harassment on the basis of any protected class status, including color, age, current or future military status, disability (physical or mental), gender, gender identity, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status, or any other status protected by law.

The OHSU Foundation, as required by law, is making available a copy of Employee Rights and Responsibilities under the Family and Medical Leave Act.

The OHSU Foundation participates in E-Verify. By law we are required to make available the Notice of E-Verify Participation and the Right to Work.