Associate Dean of Operations & External Relations

University of Wisconsin-Madison; Madison (WI); Hybrid; USD 165,000 - 190,000; Full time

Job summary

University of Wisconsin-Madison in Madison, WI seeks an Associate Dean of Operations & External Relations to provide senior leadership across Extension's internal operations, policy development, and external relations. You will supervise two Assistant Deans and Directors, driving collaboration with county, state, federal, and tribal partners.

The role reports to the Dean of Extension and requires building strong partnerships, strategic planning, and effective management of resources to deliver

Qualifications

• At least five years of management experience within a complex organization.
• Demonstrated record as a proven leader and manager of employees.
• Demonstrated record of building effective working relationships with internal and external entities.
• Experience developing and implementing organizational policies.

Responsibilities

• Builds consensus and develops collegial, collaborative working relationships with a broad range of stakeholders, partners with administrative and academic departments to support initiatives, and gathers input from key stakeholders to support recommendations
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• Serves on various university review committees, working with a wide range of constituencies including the Faculty Senate, Deans and Associate Deans, General Counsel, and University Leadership
• Provides leadership for one or more academic programs by establishing strategic direction and setting priorities that align with the academic directives of the Dean, and ensures units effectively carry out duties in a way that best supports the university's initiatives, strategic direction, and academic mission; provides direct supervision of department/program leadership and monitors compliance with laws, regulations, university policies and procedures, and relevant contractual obligations
• Advises and collaborates with the Dean, Assistant Deans, and/or Office of the Provost on critical issues, represents the functional area of supervision at appropriate meetings and events as requested; and serves on and/or leads various program and/or university committees as directed to address issues
• Directs on-going assessment and continuous improvement of academic programs and services by guiding the establishment of annual goals, ensuring progress towards goals is met, articulating challenges, and reporting on annual outcomes and achievements for programs/services
• Ensures initiatives are effectively using program assessment and data analysis to improve initiatives and strategies, identifies opportunities for improvement, and makes recommendations to the Dean for approval
• Leads special initiatives and/or academic programs that require senior leadership attention with respect to program design, planning, coordination, and interaction with internal and external stakeholders

Skills

Management experience

Leadership

Relationship building

Policy development

Education

Master's degree required

Earned terminal degree preferred

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category

Limited

Employment Type

Regular

Job Profile

Associate Dean (B)

Job Summary

The Associate Dean of Operations & External Relations is a senior level administrator providing overall management and direction across Extension's internal operations, policy development, and external relations, including both elected and nonelected county, state, federal, and tribal partners. This role will collaborate with and report to the Dean of UW-Madison's Division of Extension. The Associate Dean will supervise two Assistant Deans responsible for oversight of Extension’s partnerships and program delivery across all 72 counties in Wisconsin. The Associate Dean also supervises the Directors of units providing division-wide services including human resources, communications, information technology, access and inclusion, and finance, as well as specialists responsible for facilities, planning, policy and administrative management. Successful applicants will need to have significant work experience as an organizational leader as they step into working as part of leadership within Extension to create the conditions that facilitate effective delivery of Extension education across Wisconsin.

Principle Duties

Organizational Strategy and Decision-Making

• Provide strategic insight and direction for operations, policy development, and external relations.
• As part of leadership, assess how to efficiently and effectively support the delivery of Extension programming across Wisconsin.
• Maintain policies and procedures, and develop systems to support overall Extension operations including strategic planning, division-wide policy development and management, personnel management, technology, budget, facilities, and internal and external communications.

Divisional Leadership

• Work in partnership with the Academic Associate Deans in providing critical support for their programming priorities.
• Work with the Assistant Deans to engage external partners to solicit their needs and priorities, and align them with Extension capacity and expertise.
• Work with the operations units and specialists to streamline services and align work to address customer needs and priorities in the areas of budget, human resources, communications, information technology, access and inclusion, facilities, planning, and policy.
• Serve as a core member of the Deans Executive Team by contributing to and developing policies and strategies to advance Extension’s work.

Partnership Management

• Align annual strategic initiatives in coordination with Assistant Deans and Operational units.
• Regularly engage with administrative leadership at UW-Madison, including the Offices of: Legal Affairs, University Relations, the Provost, the Chancellor, Risk Management, the Comptroller, and others as needed to address issues and ensure alignment between Extension and campus.
• Engage with administrative leaders in other Schools, Colleges and Divisions on campus to work on issues of share interest and/or impact.

Budget Management

• Manage overall budget for Operations and the Dean’s Office.
• Develop strategies to diversify funding sources for Extension’s priorities.

Staff Management

• Supervise Operation Directors, Assistant Deans for Geographies, and operations specialists.

External Relations

• Build relationships with federal, state, local and tribal officials to address mutual priorities and secure external funding.
• Engage with administrative leadership of other Extension organizations, particularly those in the North Central region.
• Develop new and strengthen existing key strategic partnerships with nonprofit and nongovernment organizations.

Statewide Location

Division of Extension headquarters are located within Madison, WI

Partial Remote

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Remote work requires an approved remote work agreement (RWA). A RWA requires successful candidates to possess their own high-speed internet and phone to perform the work on a university provided computer. Per University policy, transportation between home and assigned work location is not payable/reimbursable and will be at the expense of the employee.

This position has the possibility of working up to 2 days remote per week.

Evening/Weekend Work

This position may be required to work occasional nights and weekends to meet the divisional needs and priorities of the communities served.

Travel Expectations

It is expected that employees will make individual arrangements for transportation adequate to meet position responsibilities and essential job functions. Read more about UW-Madison Driver Authorization. Applicants are required to: Have a valid drivers license and a reliable source of independent transportation for periodic in-state work travel, and/or comply with requirements for UW-Madison vehicle use authorization.

Key Job Responsibilities

• Builds consensus and develops collegial, collaborative working relationships with a broad range of stakeholders, partners with administrative and academic departments to support initiatives, and gathers input from key stakeholders to support recommendations
• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• Serves on various university review committees, working with a wide range of constituencies including the Faculty Senate, Deans and Associate Deans, General Counsel, and University Leadership
• Provides leadership for one or more academic programs by establishing strategic direction and setting priorities that align with the academic directives of the Dean, and ensures units effectively carry out duties in a way that best supports the university's initiatives, strategic direction, and academic mission; provides direct supervision of department/program leadership and monitors compliance with laws, regulations, university policies and procedures, and relevant contractual obligations
• Advises and collaborates with the Dean, Assistant Deans, and/or Office of the Provost on critical issues, represents the functional area of supervision at appropriate meetings and events as requested; and serves on and/or leads various program and/or university committees as directed to address issues
• Directs on-going assessment and continuous improvement of academic programs and services by guiding the establishment of annual goals, ensuring progress towards goals is met, articulating challenges, and reporting on annual outcomes and achievements for programs/services
• Ensures initiatives are effectively using program assessment and data analysis to improve initiatives and strategies, identifies opportunities for improvement, and makes recommendations to the Dean for approval
• Leads special initiatives and/or academic programs that require senior leadership attention with respect to program design, planning, coordination, and interaction with internal and external stakeholders

Department

Division of Extension, Office of the Dean is hiring for an Associate Dean of Operations & External Relations.

About Extension

Extension embodies the Wisconsin Idea by developing and connecting the research and educational resources of UW–Madison with residents and communities to address local, statewide, and national issues. We teach, learn, lead and serve, transforming lives and communities.

Compensation

Starting salary will be based on experience and qualifications. Well-qualified applicants can anticipate earning between $165,000 and $190,000, with final salary determined by experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review the summary of benefits for more information.

Required Qualifications

• At least five years of management experience within a complex organization.
• Demonstrated record as a proven leader and manager of employees.
• Demonstrated record of building effective working relationships with internal and external entities.
• Experience developing and implementing organizational policies.

Preferred Qualifications

• Experience managing a physically distributed workforce.
• Experience and understanding of the Extension mission.
• Experience working within a Land Grant University or large public institution.
• Experience working with local, state and/or federal elected officials.
• Experience and understanding of how to engage and support fundraising and philanthropic approaches to diversify funding.
• Understanding of Native Nations Governance and Sovereignty and ability to work with diverse tribes

Education

Required Education

Master's degree required

Preferred Education

Earned terminal degree preferred

Contact Information

Sara Dawson

608-890-2629

[e-mail]

Paul DeLong

[e-mail]

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.